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HomeMy WebLinkAbout2015-02-17 City Council Regular MinutesCITY COUNCIL REGULAR MEETING •FEBRUARY 17, 2015 The regular meeting of the City Council of the City of Apache Junction, Arizona, was held on February 17, 2015, at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER Mayor Insalaco called the meeting to order at 7:00 p.m. INVOCATION Councilmember Wilson gave the Invocation. PLEDGE OF ALLEGIANCE Councilmember Rizzi led the Pledge of Allegiance. ROLL CALL Councilmembers Present:Mayor Insalaco Vice Mayor Barker Councilmember Evans Councilmember Rizzi Councilmember Serdy• Councilmember Waldron Councilmember Wilson Staff Present:City Manager George Hoffman Assistant City Manager Bryant Powell City Clerk Kathleen Connelly City Attorney Joel Stern Public Safety Director Tom Kelly Public Works Director Giao Pham City Engineer Emile Schmid Assistant to the City Manager Matt Busby Others Present:Management Assistant Anna McCray REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 17, 2015 PAGE 1 OF 18 Project Engineer Raquel Schatz Public Information and Marketing Communications Specialist Matt McNulty ACCEPTANCE OF CONSENT AGENDA )Vice Mayor Barker MOVED THAT THE CONSENT AGENDA BE ACCEPTED AS PRESENTED: AND THAT APPROVAL BE GIVEN TO THE PROFESSIONAL SERVICE AGREEMENTS FOR PW 2015 PUBLIC WORKS ON -CALL SERVICES BETWEEN THE CITY OF APACHE JUNCTION AND AZTEC ENGINEERING GROUP, INC., HDR ENGINEERING, INC., ENTELLUS, INC., KIMLEY-HORN, AND T.Y. LIN INTERNATIONAL IN SERVICE AREA 1:GENERAL CIVIL ENGINEERING; CAROLLO ENGINEERS, ENTELLUS, INC., HDR ENGINEERING, INC., KIMLEY-HORN AND MICHAEL BAKER INTERNATIONAL IN SERVICE AREA 2; WATER AND WASTEWATER; AZTEC ENGINEERING GROUP, INC., KIMLEY- HORN, LOGAN SIMPSON DESIGN, INC., NINYO & MOORE, AND SWCA ENVIRONMENTAL CONSULTANTS IN SERVICE AREA 3:ENVIRONMENTAL AND ARCHAEOLOGICAL; BRECKENRIDGE GROUP, BWS ARCHITECTS, HDA ARCHITECTS, SAEMISCH + DIBELLA ARCHITECTS, INC., AND SWAN ARCHITECTS IN SERVICE AREA 4:ARCHITECTURE, PLANNING AND LANDSCAPE DESIGN; AMEC ENVIRONMENTAL & INFRASTRUCTURE, INC., AZTEC ENGINEERING GROUP, INC., DAVID EVANS & ASSOCIATES, INC., ENTELLUS, INC., AND WOOD/PATEL & ASSOCIATES, INC., IN SERVICE AREA 5:GENERAL SURVEY SERVICES; AND ACS SERVICES, LLC, AMEC ENVIRONMENTAL & INFRASTRUCTURE, INC., NINYO & MOORE, RICKER ATKINSON MCBEE & MORGAN, AND SPEEDIE & ASSOCIATES., INC. IN SERVICE AREA 6:GEOTECHNICAL; AND THAT AUTHORIZATION BE GIVEN FOR THE MAYOR TO SIGN THE AGREEMENTS PENDING FINAL APPROVAL AS TO FORM BY THE CITY ATTORNEY. Councilmember Rizzi SECONDED THE MOTION. VOTE:Unanimous. The motion carried. AWARDS, PRESENTATIONS AND PROCLAMATIONS REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 17, 2015 PAGE 2 OF 18 Senator David Farnsworth, committee chairman of financial institutions, presented information on pending or proposed state legislation including the crowd funding bill. Councilmember Serdy commented every elected official, including the governor, are saying they are against taking the Highway User Revenue Funds yet it still happens and it looks like it will still keep happening.He asked how the dependence on that could be stopped and let it go back to where it is supposed to go. Senator David Farnsworth stated the budget process is very challenging and has very few players.The chairman of the appropriations committee, chairman of the senate, speaker of the house, the governor and their staff huddle together in a fairly closed process.They call in small groups to discuss their concerns.It is very complex.He only has one vote and can vote for or against the budget.If he could identify an area where the money is not being used properly, fraud or inefficiencies, he can take and say move the money over and send it back to the cities and counties to replace the Highway User Revenue Fund money and not sweep that money.His suggestion is to start identifying things for the next budget process so they can go in armed.The big challenge is time.He could use a thousand volunteers to dig into the finances and see where the money is going.He gave as an example education and how much of each dollar is going to the classroom, teachers' salaries, superintendents and assistant superintendents and staff.He will fight for what is right but he needs the facts. Councilmember Waldron asked if there has been a mirror bill for HB 2254 introduced into the senate, which is the residential rental tax elimination bill. Senator David Farnsworth stated he has heard of the bill and been briefed somewhat on it. Councilmember Waldron asked if he would commit to a no vote, given the opportunity, on such a bill. Senator David Farnsworth stated he wants to remember what the bill does first as there are almost 1,000 bills.They want to eliminate the residential rental tax which will reduce the money REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 17, 2015 PAGE 3 OF 18 that comes to government entities.It is a tough question as he has been on both sides of the fence.He owns some rental properties out of town.He has not looked at the details.He asked why he would recommend he vote against it. Councilmember Waldron commented it is a source of income for the city that the state is trying to take away from us, much like the Highway User Revenue Funds.It seems like every time they turn around the legislature is doing something to take money away from cities.They just had to institute a .2% sales tax increase to cover roads as there are roads falling apart.Now here is another thing in the legislature that will take away badly needed money from cities that they are currently receiving. Councilmember Wilson commented it is $1.3 million. Vice Mayor Barker commented the $1.3 million will come out of our general fund if this particular bill is passed.It does not benefit the state, it perhaps benefits landlords.It does not go into the state general fund as Highway User Revenue Funds have been used to fill in holes in the state budget.This does not fill in any holes at all.It simply takes money away from the cities.It will not lower any rentals.No landlord is going to say he does not have to pay sales tax now so he will simply lower their rent.They all know that is not going to happen.It is benefitting the landlords. Senator David Farnsworth stated the argument is, theoretically, they reduce taxes and it benefits all the individuals.It is a hard point to argue that a landlord will reduce rent because the tax has been reduced.Probably not.One of the huge challenges of when they run for election, whatever the position, is they feel the pressure of constituents or fellow members that want them to do things that sometimes they do not feel comfortable about.He will not promise to do that, but he will promise to look at it very seriously and consider what they want him to do. He believes that is the right thing to do because he believes that when you elect people to represent you, the members of the community expect them to do the right thing.It is a really tough when you are talking about taxes and the needs of government as there are so many people that need so many services that are expected and needed.He would be less than REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 17, 2015 PAGE 4 OF 18 honest with them if he committed to vote against something in a situation where he felt pressured to do so, pressured to please them.He feels like he needs to stand on his principles and promise to look at it very seriously and make the best choice he can, including presuming all of them would like him to vote no on this bill.He asked if that was a consensus. Vice Mayor Barker commented it is. Councilmember Wilson commented it is up to the residents of the community to decide who sits up here.If they have to increase it, it has to be voted on by the community.It is the city itself deciding about taxing themselves for a specific goal. With that being removed from us, not being given the ability, they are basically telling the community they cannot do something.They are limiting what the cities can do.He asked what the next step would be, putting a cap on communities and saying they cannot do more than a certain tax.It is overreaching to him.They do not like the federal government coming down on them and telling them they will do this, this and this and, by the way, there is no money for this.The same goes for us in that aspect. Senator David Farnsworth stated absolutely and he appreciated his comments.The first time he saw this bill he did not like it.In his opinion income tax and property tax are more onerous.Property tax because retired people can pay off their home but property tax is something you cannot pay off.They are always tied to that.Income tax is a repressive tax that discourages a lot of people from really reaching out and doing their best.He would rather reduce property tax or income tax rather than sales tax because a consumption tax is more broadly spread and a better tax.He will look at this now.It will be a challenge to defeat this as the sponsor of the bill is a well- respected individual who probably has a pretty good chance of getting it passed.He will look at it and see where it is.He asked if they knew where it is in the process. Assistant to the City Manager Matt Busby stated it has passed out of committee in the house.It has not been heard on the floor.They are trying to gather the votes necessary to attempt to pass it.He can provide him with the information he needs on the direct impact it will have on our community alone. REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 17, 2015 PAGE 5 OF 18 Councilmember Wilson mentioned it would be a $1.3 million hit. That may not sound like a lot at the state level or a larger city, but for us it is over 10% of our local tax collection. And after still not having recovered after this session, an amount of that magnitude would have serious budget implications. Half of our budget is in police work.He can imagine where they would have to find $1.3 to $1.5 million.He can see if it ever • gets out of the house and into his neck of the woods. Senator David Farnsworth stated he would like to offer something more valuable than a no vote.He would like to work with him on understanding what it takes to kill a bill.It is unfortunate that it has already gone through committee because that is the easiest place to kill it.Assuming it gets out of the house, it will be coming over to the senate.There they have President Biggs.He is the man to work on.Single-handedly he can kill a bill.That is what they need to do if it gets out of the house. They need to work on President Biggs and let him know they do not want the bill.If he sends it to at least two committees besides rules than they can rejoice.If he sends it to one committee, it is an indication he likes the bill.If he sends it to three or four committees, it is a message that it is dead on arrival.If he assigns it to one committee, they need to work on the chairman.That would probably be Debbie Lesko in the senate.She is the chairman of finance.She can also single-handedly kill that bill.All she has to do is not put it on committee.It works in reverse if you like the bill.As they teach people the process they can feel more empowered and be more empowered.Assuming it goes to the finance committee and Debbie Lesko likes the bill and she puts it on the agenda, the next step is to work on the committee members.If it gets past the committee, the odds of its passing are much higher. That is where they want to kill it if they have not killed it before.They can probably get all the democrats on their side. All they would need is one republican and they would have it. Keep track of the bill and where it goes, watch the timing, and when the time comes, get a lot of people to go down there and testify.If they do not have time to go down, they can go through request to speak from their home or office on the internet and send a message to that chairman that you oppose this bill.He has never seen a bill pass through committee where there was a lot of people there in opposition to it.If there is a floodtide of opposition, they are all human beings REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 17, 2015 PAGE 6 OF 18 and most of them give in.Although he generally votes his conscience no matter how many people are unhappy with him.He is passionate about the system and people getting involved.He again stated rather than committing a no vote to them, it would be more important for him to work with them and share with them his insights on how to kill that bill.He is not killing it, but he is giving them what he should do which is his cooperation as their senator to help them understand the process and how it works.He asked how many people they could get from Apache Junction to sit in those seats during the committee meeting.He believes they could get 100 people. Councilmember Waldron asked how many seats they have. Senator David Farnsworth stated if there are a lot of people they will open up the bigger room.If they have 20 people there, it is a powerful force.If they have more it is more powerful, but there are no guarantees.They could always come back and say Senator Farnsworth you told us to do it this way. Councilmember Waldron commented they have him on video so they are good.He asked that as bills come before him or his committee involving sweep of monies that are going to cities and towns that he work with them.Obviously they do not like that type of legislation.They think the legislature is overreaching to take money and they are very concerned about that.He asked that he keep in contact with them so they can work on those bills as well. Senator David Farnsworth stated he would very much like to do that and he will attempt to do that.The biggest challenge is he has almost a thousand bills to read and today they went through 65 bills in two hours.Eleven of them were his.They are running as fast as they can.He hesitates just a little because if he does not see it, the recommendation is if he can find out the bill contains the Highway User Revenue Funds sweep, because they are broken down into several different bills, he will certainly pass on that information.At the same time if they identify what it is and can pass it on to him, it might be a better plan.He can then use his insight down there to give some feedback on where it is and what they might do.It is not too late if they can identify the amount of money they are taking away and identify some money being taken away from REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 17, 2015 PAGE 7 OF 18 somewhere else that is not being utilized properly.There is time to make a swap.They just have to sell the idea.He guaranteed to fight with that if they will help him find the information.He does not want those Highway User Revenue Funds to be swept.They have roads that need to be repaired and it is like a time bomb.If they do not put the money into the infrastructure it will be more expensive down the road.If he was in charge it would be the last thing he would want to sweep. He has not taken as much interest in the budget as he should as every time he looks at it, it is depressing because there are so many negative numbers.If he were in charge he would cut the whole thing in half. Vice Mayor Barker commented she is interested in Senator Kavanaugh's SB 1300 dealing with cameras on law enforcement. The bill calls for setting the standards before law enforcement has even had a chance to get acquainted with all of it and set the protocols themselves.If they are the ones using them and they are the ones having to deal with all the technology, they need the opportunity to go through the process and give some input before the legislature determines how they will do it. Senator David Farnsworth stated he was in the home of a police officer on Sunday.They were talking about it and he was excited about it.He thinks it is a great idea.The problem is it will be extremely expensive to pay for. Vice Mayor Barker commented it will be very expensive, especially for smaller communities. Senator David Farnsworth stated someone commented to him today that Senator Kavanaugh wants to put all of his passions in statutes. Vice Mayor Barker commented that is an excellent description. Senator David Farnsworth stated he is a very intelligent person and he agrees with him most of the time.He was upset with him for a while last year when he killed one of his bills.He talked about having ideas being the biggest challenge legislators have.As legislators they sometimes get too hasty and do not always consider the unintended consequences and bring things together.When they had the crowd funding meeting they REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 17, 2015 PAGE 8 OF 18 had about 30 different people representing corporation commissions, small businesses and so forth and those minds together came up with a great idea.He shares their concern that most of what they do should be planned out a little more carefully and presented the next year.In their enthusiasm to make the world a better place they sometimes jump the gun.The process works very fast in an election year.He agrees with them and shares their concern. Vice Mayor Barker commented she hoped others would share that concern because the problem when they jump the gun and create this kind of thing is they end up having to come back and fix it because it was hastily done without the input of those that are most affected by it.They end up having to bring it back.The council ends up having to do that here as well.To err by being cautious is probably better. Senator David Farnsworth agreed.He stated that over the weekend he came up with seven new ideas.He called his analyst on it and they scrubbed it down to two.He asked him to tell him which ones would work.The worst fear is the unintended consequences.He will look at that one, too, and see where it is. Councilmember Serdy commented he heard him say they give him one assistant to help him with this and he has a thousand bills to read and he is not really full time.It is not like the United States Senate where one has a staff.That is why he is asking for help.He asked if they could help with that and do some research and be a part of this.He cannot do all this himself. Senator David Farnsworth agreed.His assistant is full time. When he was in the House he had a part-time secretary but shared her with someone else who was more aggressive and he only had her about 10% of the time.Since his assistant is paid with taxpayer money, his goal is to keep him very busy.He does not have the time to read the bills, either.He could use a thousand volunteers to read the bills.Any input they give is appreciated.His door is open and he wants to understand.If he understands he will try to do the right thing every time.He added he was late tonight because Representative Townsend called as he was leaving to ask him to give her apology as she is unable to make it tonight. REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 17, 2015 PAGE 9 OF 18 Mayor Insalaco asked if they could get Representative Coleman up here. City Attorney Joel Stern asked if they are asking if he wants to come up or if he legally can come up. Mayor Insalaco commented legally. City Attorney Joel Stern stated the agenda does not say Doug Coleman.It states David Farnsworth and Kelly Townsend. Mayor Insalaco asked if he could speak at Call to the Public. City Attorney Joel Stern stated he could speak then. Mayor Insalaco called for Call to the Public. City Clerk Kathleen Connelly advised they had not passed the city manager's report yet. CITY MANAGER'S REPORT Assistant City Manager Bryant Powell commented on the North Apache Trail Apartments demolition and Mayor Insalaco and other officials approving an incentive plan to encourage more air service at Gateway Airport, complimented the parks and recreation staff for their work during the Lost Dutchman Marathon and read a thank you letter from a person arrested for DUI. ANNOUNCEMENT OF CURRENT EVENTS Councilmember Wilson announced there will be a dedication of the plaque for Gary Mulholland on Thursday. Vice Mayor Barker commented she welcomed thousands of students two weeks ago to the 2015 Arizona Student Council Convention hosted by the high school.They did an incredible job and she was amazed by the energy and enthusiasm.Bryant taught a couple of classes over there. Vice Mayor Barker commented she had volunteered for four days for the Lost Dutchman Marathon.There were 3,049 people who REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 17, 2015 PAGE 10 OF 18 registered to participate in the races.A man from Flagstaff won the full marathon and the female winner from Tempe was right on his tail.They had 870 volunteers for the marathon.It was a great event that went over marvelously.She repeatedly heard from people as she was registering them that they like this race so much because the money goes to charity.They are impressed that a race of this caliber can be pulled off not by a corporation or something, but by volunteers with all the money going to charity. Councilmember Serdy commented it is wonderful time to be in Apache Junction right now with the marathon, Lost Dutchman Days, the two programs on television and the weather.It is the reason they are all here and it is so awesome to live in Apache Junction. Mayor Insalaco commented he did not shoot anyone with the starter's pistol as it was loaded with blanks.They had runners from 46 states, 9 countries including three provinces from Canada, Great Britain, Germany, Italy, Kenya, Brazil and China. Evidently some people know where Apache Junction is. CALL TO THE PUBLIC: Representative Douglas Coleman addressed the council regarding the Lost Dutchman Marathon amazing him, the residential renters tax bill, the education cuts in the budget, staff not being able to exceed an ordinance in regards to enforcement, and his appreciation for staff texting him on issues and relaying their concerns. PUBLIC HEARINGS APPLICATION FOR A TEMPORARY EXTENSION OF PREMISES OF THE FRATERNAL ORDER OF EAGLES #3850 FOR FEBRUARY 28, 2015 AND MARCH 28, 2015 )City Clerk Kathleen Connelly briefed the council on the item. Mayor Insalaco requested the applicant address the council. REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 17, 2015 PAGE 11 OF 18 Mr. Bill Kimball, 7519 E. Inverness Avenue, Mesa, addressed the council to answer any questions. Mayor Insalaco asked what they are going to be doing. Mr. Bill Kimball stated it is for a bean bag toss, or corn hole, for February 28 and on March 28 they will have hillbilly golf, a three -rung ladder made out of PVC pipe and they have a golf ball on the end of a rope that they throw. Vice Mayor Barker commented it sounds like fun. Councilmember Serdy commented he would like to see another KISS concert.He asked if he was involved in that. Mr. Bill Kimball stated he was involved in that a little bit. Councilmember Serdy asked if it made money. Mr. Bill Kimball stated they are talking about having another one of those. Councilmember Serdy commented he did not know if it made any money for the charities but it sure was fun.The people there loved it. Mr. Bill Kimball stated it made quite a bit of money and it was a lot of fun. Mayor Insalaco opened the public hearing on the item.There being no one wishing to speak, he closed the public hearing and reopened the item to council discussion.There being no further discussion, he called for a motion. Councilmember Waldron MOVED THAT THE APPLICATION FOR A TEMPORARY EXTENSION OF PREMISES FOR THE REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 17, 2015 PAGE 12 OF 18 FRATERNAL ORDER OF EAGLES #3850 FOR FEBRUARY 28, 2015 AND MARCH 28, 2015, SUBMITTED BY WILLIAM KIMBALL, BE RECOMMENDED FOR APPROVAL TO THE ARIZONA DEPARTMENT OF LIQUOR LICENSES AND CONTROL. Vice Mayor Barker SECONDED THE MOTION. VOTE:Unanimous. The motion carried. RESOLUTION NO. 14-43, DECLARING THAT PORTIONS OF PUBLIC ROADWAY EASEMENTS LOCATED ON 13TH AVENUE FROM VAQUERO TO HILTON BE EXTINGUISHED )Project Engineer Raquel Schatz briefed the council on the item. Mayor Insalaco opened the public hearing on the item.There being no one wishing to speak, he closed the public hearing and reopened the item to council discussion.There being no further discussion, he called for a motion. Vice Mayor Barker MOVED THAT RESOLUTION NO. 14-43, A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, DECLARING THAT PORTIONS OF PUBLIC ROADWAY EASEMENTS LOCATED ON 13TH AVENUE FROM VAQUERO ROAD TO HILTON ROAD, AND DESCRIBED IN EXTINGUISHMENT CASE EX -14- 43, ARE NO LONGER NECESSARY FOR PUBLIC USE AS PUBLIC ROADWAY EASEMENTS AND ARE HEREBY EXTINGUISHED AS PRESENT AND FUTURE PUBLIC RIGHT-OF-WAY, BE APPROVED. Councilmember Wilson SECONDED THE MOTION. VOTE:Unanimous. The motion carried. OLD BUSINESS REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 17, 2015 PAGE 13 OF 18 STRUCTURE OF CITY BOARDS AND COMMISSIONS )Management Assistant Anna McCray briefed the council on the item. Public Information and Marketing Communications Specialist Matt McNulty briefed the council on a new online talent bank application.He would like the city clerk department to look at it to determine what is exactly required. City Clerk Kathleen Connelly stated she would throw that back at the mayor and council.She asked what they would be looking for when they look at somebody's application.What are their interests in knowing their backgrounds. Assistant to the City Manager Matt Busby asked if this is for public view so they want to let it soak in a bit and take a look at it at home they can. Public Information and Marketing Communication Specialist Matt McNulty stated essentially the shortcut would be ajcity.net/formcenter.If they want to fill it out the email will come to him and he can forward it on.It looks great and is very readable.They will see the highlighted areas are the sections.It also puts together a straight text email.That may be something they can use in the future to populate a database.The site has a board and commission module that would cost money.He has looked at it and believes there are ways to work around it.They can use some of the ideas they have with this as it sort of plays off of it.There is something a little more extensive but it may not fit our purposes. Vice Mayor Barker asked if it has the email address so that emails can be sent off to this person. Public Information and Marketing Communication Specialist Matt McNulty stated it does collect that.They also have the option of adding if they wish to be contacted by telephone. REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 17, 2015 PAGE 14 OF 18 City Clerk Kathleen Connelly commented they have email addresses in two places. Public Information and Marketing Communication Specialist Matt McNulty stated they do. They have one for their use and one at the bottom that is standard for using the form. Councilmember Rizzi commented she liked it.She thinks it is a great idea and will simplify things for people that want to apply.She is excited about it. Assistant City Manager Bryant Powell stated it is a great way to engage.They look forward to the council's input once they send out the link. Councilmember Waldron asked if this would be kept on file and for how long. City Clerk Kathleen Connelly stated if they look at the bottom, the hard copy would be kept in her office.The application is valid for two years.We did not have that time frame before and people ten years later would come and say they had filled out an application.They give the applications to them in a two year window but technically it would be general correspondence and we would be looking at a three year time frame to keep it on file before we destroy it, but no more than three years.She asked if he was asking if it would stay electronically. Councilmember Waldron commented either way.His only concern was they had one application from 1997.That is why he was curious as to how long they would be kept. City Clerk Kathleen Connelly stated it would be there that long if that person had not updated their application.They have asked people in the past to update them and they have not done it. Councilmember Waldron commented the public might ask if they submit it today how long it would be good for. REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 17, 2015 PAGE 15 OF 18 Mayor Insalaco commented two years. City Clerk Kathleen Connelly stated two years.Her guess is the 1997 one is someone who was appointed and that is why it was still their application. Councilmember Rizzi commented it used to. say on the hard copies how long it is good for. City Clerk Kathleen Connelly stated it says in one place they are kept on file for two years. Public Information and Marketing Communication Specialist Matt McNulty stated he can work with Kathy to do something in the background to keep a file on the network or whatever works. Councilmember Evans asked if there could be an attachment with what Anna just gave us, stating the information about the different boards and how often they meet, attached to what is set up right now.It has always been where someone is going to apply for this and they find out they have not met. City Clerk Kathleen Connelly stated the hard copy that they hand out right now has information on it. Councilmember Evans commented that it should be a part of this as well. Public Information and Marketing Communication Specialist Matt McNulty stated it would probably be better to catch people at the beginning.They could make it a bit shorter and bullet point it.People read in chunks online. Councilmember Wilson commented they could have a link on where to go. Public Information and Marketing Communication Specialist Matt McNulty stated he would REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 17, 2015 PAGE 16 OF 18 not throw away the options and just do the PDF.They can find out on a report how much they are using the PDF and how much they are using the online fillable form. Management Assistant Anna McCray stated she has researched some of the organizations to see how they present their online applications.Some are succinct with the name of the board, how often they meet and some of their duties.She could provide that to Matt when they are working on the format.She also researched the questions other organizations are asking the applicants.She will send that information out to them with the link in case there are some questions they feel are prudent to ask. This item was a discussion item only with no action to be taken.Mayor Insalaco moved on to the next item. NEW BUSINESS None. DIRECTION TO STAFF None. SELECTION OF MEETING DATES, TIMES, LOCATIONS, AND PURPOSES Vice Mayor Barker MOVED THAT AN EXECUTIVE SESSION AT 5:45 P.M. AND A WORK SESSION AT 7:00 P.M. BE HELD ON MONDAY, MARCH 2, 2015, IN THE CITY COUNCIL CONFERENCE ROOM AND CITY COUNCIL CHAMBERS RESPECTIVELY; AND THAT AN EXECUTIVE SESSION AT 5:45 P.M. BE HELD ON TUESDAY, MARCH 3, 2015, IN THE CITY COUNCIL CONFERENCE ROOM. Councilmember Wilson SECONDED THE MOTION. VOTE:Unanimous. The motion carried. REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 17, 2015 PAGE 17 OF 18 ADJOURNMENT Mayor Insalaco adjourned the meeting at 8:20 p.m. Consent Agenda Items are as follows: 1. Consideration of acceptance of agenda. 2. Consideration of approval of minutes of regular meeting of February 3, 2015. 3. Consideration of proposed service agreements, five agreements in each of six service areas, for PW-2015 Public Works On -Call Services. ACCEPTED THIS 3RD DAY OF MARCH, 2015, BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA. SIGNED AND ATTESTED TO THIS 3RD DAY OF MARCH, 2015. ATTEST: KATHLEEN CONNELLY City Clerk HN S. INSALACO ayor CITY COUNCIL MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of the City of Apache Junction, Arizona, held on the 17th day of February, 2015.I further certify that the meeting was duly called and held and that a quorum was present. Dated this 19th day of February, 2015. KATHLEEN CONNELLY City Clerk REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 17, 2015 PAGE 18 OF 18