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HomeMy WebLinkAbout2015-07-21 City Council Regular MinutesCITY COUNCIL REGULAR MEETING JULY 21, 2015 The regular meeting of the City Council of the City of Apache Junction, Arizona, was held on July 21, 2015, at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER Mayor Insalaco called the meeting to order at 7:00 p.m. INVOCATION Councilmember Waldron gave the Invocation. PLEDGE OF ALLEGIANCE Vice Mayor Barker led the Pledge of Allegiance. ROLL CALL Councilmembers Present:Mayor Insalaco Vice Mayor Barker Councilmember Evans Councilmember Rizzi Councilmember Serdy Councilmember Waldron Staff Present: (Councilmember Wilson was absent.) City Manager Bryant Powell Assistant City Manager Matt Busby City Clerk Kathleen Connelly City Attorney Joel Stern Public Safety Director Tom Kelly Parks and Recreation Director Jeff Bell Library Director Spencer Paden Development Services Director Larry Kirch Human Resources Director Liz Riley REGULAR MEETING OF THE CITY COUNCIL JULY 21, 2015 PAGE 1 OF 8 Others Present:Public Works Manager Shane Kiesow Recreation Superintendent Liz Langenbach Presiding Magistrate James Hazel Economic Development Specialist E'lan Vallender ACCEPTANCE OF CONSENT AGENDA )Vice Mayor Barker MOVED THAT THE CONSENT AGENDA BE ACCEPTED AS PRESENTED; AND THAT THE AWARD OF BID FOR PWC2012-17, INTERSECTION AND DRAINAGE IMPROVEMENTS AT BROADWAY AVENUE AND DELAWARE DRIVE, BE AWARDED TO SDB CONTRACTING SERVICES THROUGH CITY OF CHANDLER COOPERATIVE CONTRACT NO. 1201-401 IN THE AMOUNT OF $1,088,757.00 PLUS 10% FOR UNFORESEEN CHANGE ORDERS IN THE AMOUNT OF $108,875.70 FOR A TOTAL AMOUNT NOT TO EXCEED $1,197,632.70; AND THAT APPROVAL BE GIVEN FOR THE PURCHASE OF A NEW REPLACEMENT 2015 821F CASE LOADER FROM TITAN MACHINERY THROUGH COOPERATIVE MINNESOTA DEPARTMENT OF TRANSPORTATION CONTRACT L-331(5) FOR A TOTAL AMOUNT NOT TO EXCEED $228,913.76; AND THAT APPROVAL BE GIVEN TO PURCHASE ONE NEW REPLACEMENT 2015 FORD PURSUIT UTILITY INTERCEPTOR, ONE NEW REPLACEMENT 2015 FORD F-150 SUPER CREW PICKUP AND ONE NEW REPLACEMENT 2015 FORD EDGE FOR THE POLICE DEPARTMENT FROM SAN TAN FORD THROUGH COOPERATIVE ARIZONA STATE CONTRACT #ADSP012-016671 FOR A TOTAL AMOUNT NOT TO EXCEED $102,100,00; AND THAT APPROVAL BE GIVEN FOR THE CONTRACT BETWEEN THE CITY OF APACHE JUNCTION MUNICIPAL COURT AND THE ARIZONA DEPARTMENT OF CORRECTIONS FOR INMATE WORK, WITH CLERICAL CORRECTIONS AS REFLECTED, IN AN AMOUNT NOT TO EXCEED $8,000; AND THAT AUTHORIZATION BE GIVEN FOR PRESIDING MAGISTRATE JAMES W. HAZEL TO SIGN THE CONTRACT. Councilmember Waldron SECONDED THE MOTION. VOTE:Unanimous. The motion carried. REGULAR MEETING OF THE CITY COUNCIL JULY 21, 2015 PAGE 2 OF 8 AWARDS, PRESENTATIONS AND PROCLAMATIONS Mayor Insalaco read a proclamation designating August as Drowning Impact Awareness Month and presented it to Fire and Life Safety Specialist Tina Gerola of Superstition Fire and Medical District, who briefed the council on the latest statistics. Mayor Insalaco read a proclamation designating July as Parks and Recreation Month and presented it to Recreation Superintendent Liz Langenbach.She gave a brief video presentation. City Manager Bryant Powell and the city council recognized former City Manager George Hoffman for his years of service and commitment to the city.City Manager Bryant Powell gave a brief biography and list of his accomplishments. Representative Doug Coleman commented on his past experiences with Mr. Hoffman. Mayor Insalaco and City Manager Bryant Powell presented Mr. Hoffman with a travel clock, a plaque of appreciation for his years of service and his name plaque. Mayor Insalaco commented on a past experience he had with Mr. Hoffman. Mr. George Hoffman thanked the city councils, staff and the community that worked with him. Vice Mayor Barker commented on her experiences with Mr. Hoffman and thanked him for being there. ANNOUNCEMENT OF CURRENT EVENTS None. CITY MANAGER'S REPORT City Manager Bryant Powell commented on the downtown park design process and announced Matt Busby has been selected as the next assistant city manager and gave a brief biography on him. REGULAR MEETING OF THE CITY COUNCIL JULY 21, 2015 PAGE 3 OF 8 Councilmember Serdy commented on his meeting Executive Director Sue Black of the Arizona State Parks Department and his inviting her to speak to the council. Arizona State Parks Department Executive Director Sue Black gave an update on the state parks, the improvements to Lost Dutchman State Park, the additional income over previous years and the upcoming improvements to the park. Councilmember Serdy asked if other parks that had been cut back, like Tonto Bridge was cut to just a couple of days, would be coming back on line.He asked if there were any plans for any new parks. Executive Director Sue Black stated absolutely.She wants to open three new state parks as part of the Gold Medal Plan.She was appointed to be chair of the Yarnell Memorial Site Board and briefed them on the steps being taken there.They purchased the land on June 30 for the Granite Mountain Hotshot Memorial State Park.It is the first memorial state park in the system.There are other new parks being worked on.The Tonto Lodge is being remodeled and should be open in the fall for rental.She is building on the relationships with the communities that took parks over and does not feel the state necessarily needs to take them back because they are working right now.She commented on Yuma investing $10,000,000 into their park with an extension of a lease and they would co -manage it.She plans on continuing partnerships. PUBLIC HEARINGS None. OLD BUSINESS None. NEW BUSINESS None. DIRECTION TO STAFF REGULAR MEETING OF THE CITY COUNCIL JULY 21, 2015 PAGE 4 OF 8 REQUEST FOR QUALIFICATIONS FOR VISITOR CENTER SERVICES )Economic Development Specialist E'lan Vallender briefed the council on the item. City Manager Bryant Powell stated staff is open at this point for any thoughts.They have been reviewed at the staff level and they are looking for any additional input the council may wish to give them. Vice Mayor Barker commented she likes the modifications they have listed because she thinks it became very clear at the last meeting that the three year term was not acceptable.She likes the format for listing storefront businesses, etc. Councilmember Rizzi commented she agreed with the vice mayor on the three year term. Mayor Insalaco closed the discussion and called for a motion. Councilmember Waldron MOVED THAT THE FOLLOWING DIRECTION BE GIVEN TO STAFF REGARDING THE REQUEST FOR QUALIFICATIONS FOR VISITOR CENTER SERVICES:THAT WE REJECT ALL BIDS AND THAT STAFF ISSUE A NEW REQUEST FOR QUALIFICATIONS FOR A ONE YEAR CONTRACT TO INCLUDE THE SCOPE OF WORK AS ATTACHED TO THE INITIAL REQUEST FOR QUALIFICATIONS AS WELL AS THE FOLLOWING PROVISIONS THAT WERE ON PAGE NUMBER TWO OF THE JULY 7, 2015 MEMO. Vice Mayor Barker SECONDED THE MOTION. VOTE:Unanimous. The motion carried. SELECTION OF MEETING DATES, TIMES, LOCATIONS, AND PURPOSES Vice Mayor Barker MOVED THAT AN EXECUTIVE SESSION AT 5:45 P.M. AND A WORK SESSION AT 7:00 REGULAR MEETING OF THE CITY COUNCIL JULY 21, 2015 PAGE 5 OF 8 P.M. BE HELD ON MONDAY, AUGUST 3, 2015, IN THE CITY COUNCIL CONFERENCE ROOM AND CITY COUNCIL CHAMBERS RESPECTIVELY; AND THAT AN EXECUTIVE SESSION AT 5:45 P.M. BE HELD ON TUESDAY, AUGUST 4, 2015, IN THE CITY COUNCIL CONFERENCE ROOM. Councilmember Evans SECONDED THE MOTION. VOTE:Unanimous. The motion carried. CALL TO THE PUBLIC Mr. Todd House-, 5027 E. Hidalgo, Apache Junction, representing the Kiwanis Group .of Apache Junction, addressed the council regarding their FOurth of July Celebration booth. Mr. Harvey Clark, 1318 S. Lawther Drive, Apache Junction, advised he had wanted to thank George Hoffman for all his years of service. ADJOURNMENT )Mayor Insalaco adjourned the meeting at 7:50 p.m. Consent Agenda Items are as follows: 1. Consideration of acceptance of agenda. 2. Consideration of approval of minutes of regular meeting of July 7, 2015. 3. Consideration of the proposed contract with SDB Contracting Services for PW 2012-17 Intersection and Drainage Improvements, Broadway Avenue/Delaware Drive in an amount not to exceed $1,197,632.70. 4. Consideration of the procurement of fleet equipment for the current fiscal year.Staff requests permissionto move forward with the purchase of equipment for the public works department.Equipment will consist of a new replacement REGULAR MEETING OF THE CITY COUNCIL JULY 21, 2015 PAGE 6 OF 8 2015 821F Case Loader.Staff requests authorization to purchase the equipment from Titan Machinery through the cooperative Minnesota Department of Transportation Contract L-331(5) for a total not to exceed $228,913.76. 5. Consideration of the procurement of fleet vehicles for the current fiscal year.Staff requests permission to move forward with the purchase of vehicles for the police department which would consist of one new replacement 2015 Ford Pursuit Utility Interceptor for the patrol division, one new replacement 2015 Ford F-150 Super Crew and one new replacement 2015 Ford Edge for the crime investigations division.Staff requests authorization to purchase the vehicles from San Tan Ford on the cooperative Arizona State Contract #ADSP012-016671 for a total not to exceed $102,100.00. 6. Consideration of the proposed contract with Arizona Department of Corrections to provide inmate labor to work in conjunction with the city work crew.The amount of this contract will not exceed $8,000.00. ACCEPTED THIS 4TH DAY OF AUGUST, 2015, BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA. SIGNED AND ATTESTED TO THIS 4TH DAY OF AUGUST, 2015. N S. INSALACO ayor ATTEST: KATHLEEN CONNELLY City Clerk REGULAR MEETING OF THE CITY COUNCIL JULY 21, 2015 PAGE 7 OF 8 CITY COUNCIL MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of the City of Apache Junction, Arizona, held on the 21st day of July, 2015.I further certify that the meeting was duly called and held and that a quorum was present. Dated this 23rd day of July, 2015. KATHLEEN CONNELLY City Clerk REGULAR MEETING OF THE CITY COUNCIL JULY 21, 2015 PAGE 8 OF 8