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HomeMy WebLinkAbout2010 05.04 City Council Regular AgendaOUT A ‘'RE(^ST TO SPEAK"FORM IF YOU WISH TO ADDRf^THE COUNCIL AT CALL TO THE'PUBLIC OR ON ANY NON-PUBLIC HEARINg\.J\/[. PLEASE FILL a of the SMpmfition Mmntmm APACHE JUNCTION CITY COUNCIL CITY COUNCIL CHAMBERS 300 EAST SUPERSTITION BOULEVARD APACHE JUNCTION,ARIZONA 85219n REGULAR MEETING AGENDA May 4,2010 7:00 PM ( s A.CALL TO ORDER; B.INVOCATION AND PLEDGE OF ALLEGIANCE. C.ROLL CALL. D.CONSENT AGENDA. The Council may,at this time,take single action on any or all items listed as consent agenda items.These items may include,but are not limited to,acceptance of agenda,acceptance of minutes,appointments,acceptance of resignations and adoption of certain resolutions and other items which do not require a pubiic hearing.The Consent Agenda is a timesaving device of which the Mayor and City Councii is to receive documentation on these items from the City Manager for their review prior to the meeting.Any member of the Council may reriiove any item from the Consent Agenda for discussion and cause a separate vote on the matter later in the agenda.. 1.Acceptance of Agenda. 2.Approval of Minutes of Regular Meeting of April 20,2010. Proposed First Amendment to Professional Services Agreement for Geographic Information System (GIS)ConsultingandServicesforGandGConsultingLLC. Staff proposes to amend Q and G Consulting’s Agreement dated July 7,2009 for the Community Development Block Grant funded Downtown Redevelopment and Implementation Strategy to include the project scope funded through the Rural Economic Development and Planning Assistance Grant.,.,- 3. n E.AWARDS,PRESENTATIONS AND PROCLAMATIONS. Awards,presentations from other organizations,proclamations issued by the mayor,and acknowiedgement of distinguished guests and visitors,and staff presentation of receipt of grant or donated funds are permitted at this time. 4.PROCLAMATION DESIGNATING MAY 9-15,2010 AS "PEACE OFFICERS MEMORIAL WEEK. Proclamation designating the week of May 9-15,2010 as "Peace Officers Memorial Week"and May 15th as "Peace Officers Memorial Day.",‘; II . 5,PROCLAMATION DESIGNATING MAY 2010 AS "MOTORCYCLE SAFETY AND AWARENESS MONTH. Ms Teri Kelley of the Modified Motorcycle Association,a non-profit organization,has requested this item be read at the meeting. 6.PRESENTATION OF 30-YEAR SERVICE AWARDi TO KATHLEEN CONNELLY,CITY CLERK. Presentation of award to Kathleen Connelly,City Clerk,for completion of 30 years of service with the City of Apache Junction. F-ANNOUNCEMENT OF CURRENT EVENTS. The Mayor or any member of Council may at this time present a brief summary of current events.However,no discussion shall take place on such Items except for clarifying comments related to substance,time and location. G-CITY MANAGER'S REPORT.(~)n The City Manager,members of City staff or those individuais designated by the Manager may present information pertinent to items underconsiderationorinformationrelatedtotheoperationoftheCity.There shall however be no discussion at this time except for clarificationinquiries. 7.MANAGER'S REPORT. UPDATE ON FUNDRAISING EFFORTS TO SAVE LOST DUTCHMAN STATE PARK BY FRIENDS OF LOSTDUTCHMANSTATEPARK,CHAPTER OF THE ARIZONA STATE PARKS FOUNDATION. Representatives of the Friends of Lost Dutchman State Park will provide an overview on the fundraising efforts and successes for ensuring Lost Dutchman State Park remains operational. H.PUBLIC HEARINGS. Public hearings required by applicable law shall be conducted by the Council and any person shall be given the opportunity to speak.AllremarksshallbeaddressedtotheCouncilasawholeandnottoanymemberthereof.Such remarks shall be limited to five (5)minutes unlessadditionaltimeisgrantedbytheMayor.This time limitation shall not apply to applicants and their agents appearing before the Council. REQUEST BY YAVAPAI DOWNS FOR RENEWAL OF OFF TRACK WAGERING PERMIT AT MIRAGESPORTSGRILL. State law requires that off track wagering permits be renewed every three years.This public hearing is the next step in the process forarenewal.The council is required to give a recommendation for approval or denial to be forwarded to the Arizona Department ofRacing. I-OLD BUSINESS. The Council shall consider any business that has been previously considered and which is still unfinished to include those items previousiypostponedortabied.No member of the public shall be permitted to speak on these items unless invited to do so by.the Mayor after firstsubmittingawrittenrequest-to-speak form with the City Clerk. None. 8. 9. J-NEW BUSINESS. The Council shall consider any business not yet considered.No member of the public shall be permitted to speak on these items uniess invited to do so by the Mayor after first submitting a written request-to-speak form with the City Clerk. None. K.COUNCIL DIRECTION TO STAFF. This item allows the Mayor and City Council to direct staff on specifically listed matters. None.n L.SELECTION OF MEETING DATES,TIMES,LOCATIONS,AND PURPOSES: 10.EXECUTIVE SESSION AT 5:45 P.M.AND WORK SESSION AT 7:00 P.M.FOR MONDAY,MAY il,2010. EXECUTIVE SESSION AT 5:45 P.M.FOR TUESDAY,MAY 18,2010.OTHER MEETINGSTF NECESSARY. M.CALL TO PUBLIC: At this time the pubiic has the privilege to address the Council with requests,communications,comments or suggestions relating to Citybusinessthatarenotlistedontheagenda.All speakers must have already submitted a written “Request to Speak”form to the City ClerklaterthantheconclusionoftheCityManager’s Report portion of the agenda.If there Is a group speaking on the same item,they should selectaspokesperson.All such remarks shall be addressed to the Council as a whole and not to any member thereof.The Mayor is authorized to askaspeakertostopspeaking,and leave the podium or to adjourn the meeting if anyone becomes disorderly,uncivil,makes personal attackscontinuestospeakaboutitemsthatarenotwithinthejurisdictionofthecityafterbeingwarnedsuchissuesarebeyondthejurisdictionofthecitytoact.The Council may not answer questions of the speaker,discuss the matter with one another,but may,at the,conclusion;1)respondtocriticismbyaspeaker;2)ask the City Manager to review a matter;3)ask the City Manager to place the matter on a future agenda.Eachspeakermustapproachthepodium,speak into the microphone,provide their name and address.There Is a three (3)minute time limit perspeaker. 11. no or N.ADJOURNMENT. Copies of this agenda and additionai information regarding any of the items listed above may be obtained from the City Clerk’s office: 300 East Superstition Bouievard,Apache Junction,AZ ^ Monday through Friday,8:00 a.m.to 5:00 p.m.,excluding holidays If any person with a disability needs any type of accommodation,please notify the Human Resources Office,at (480)474-2617 or (480)983-0095 (TDD)at least 72 hours prior to the scheduled time. n n n n CITY COUNCIL REGULAR MEETING APRIL 20,2010 The regular meeting of the City Council of the City ofApacheJunction,Arizona,was held on April 20,2010,at theApacheJunctionCityCouncilChambers required by law.pursuant to the notice n CALL TO ORDER Mayor Insalaco called the meeting to order at 7:07 p.m. INVOCATION Councilmember Wilson gave the Invocation. PLEDGE OF ALLEGIANCE Councilmember Coleman led the Pledge of Allegiranee. ROLL CALL Councilmembers Present:Mayor Insalaco Vice Mayor Eck Councilmember Barker Councilmember Coleman Councilmember Dietz Councilmember Serdy Councilmember Wilson n staff Present:City Manager George Hoffman Assistant City Manager Bryant Powell City Clerk Kathleen Connelly City Attorney Joel Stern Public Safety Director Jerald Monahan Public Works Director David Fern Dev.Services Director Brad Steinke Asst,to the City Manager Matt Busby Others Present:Asst,to the City Manager Ruth Giese Grants Specialist Roger Hacker REGULAR MEETING OF THE CITY COUNCIL APRIL 20,20i0 PAGE 1 OF 9 nn Captain Troy Mullender Grants Coordinator Heather Patel Administrative Assistant Barbara Duft Community Resource Coordinator Suzanne Strong ACCEPTANCE OF CONSENT AGENDA )Vice Mayor Eck MOVED THAT THE CONSENT AGENDA BE ACCEPTED AS PRESENTED.n Councilmember Barker SECONDED THE MOTION. VOTE:Unanimous. The motion carried. AWARDS,PRESENTATIONS AND COMMUNICATIONS Mayor Insalaco presented Certificates of Graduation to the 17 graduates of the twelfth Citizen Leadership Institute. Mayor Insalaco read a proclamation designating May 16-22 National Public Works Week and presented it to Public Works Director David Fern. as Mayor Insalaco read a proclamation designating May as Foster Care Month. Mayor Insalaco read a proclamation designating April 18-24 as National Volunteer Week and presented it to Community Resource Coordinator Suzanne Strong.i on the volunteers at the police department. ANNOUNCEMENT.OF CURRENT EVEN.TS She then gave a brief presentation n Councilmember Barker reminded everyone that this weekend there sign up at Relay for Life is also this weekend.'" are two very good things going on this weekend to help others. Relay for Life starts at 6:00 p.m.on Saturday. is the Lost Dutchman State Park Ride with Superstition Harley.They REGULAR MEETING OF THE CITY COUNCIL APRIL 20,2010 PAGE 2 OF 9 n n CounciImember Wilson thanked the parks and recreation departmentforassistingwiththeSecondTouchoftheBlackStallion Literacy program this last Friday. Pinal County Supervisor Bryan Martyn were in attendance,alongwithCouncilmemberBarker,Assistant City Manager Bryant Powell,City Attorney Joel Stern,Public Safety Director Jerald Monahan and other staff members, to spend more time with the kids.They unfortunately had an accident out there,,and he expressed in his prayer that Pam will recover real fast from a severe back injury. CITY MANAGER'S REPORT Senator Rebecca Rios and They had only 3 schools but were able n City Manager George Hoffman commented on an error that needs to be corrected on city taxes that appeared in the Apache Junction Independent today and the transition of the Main Street Programfromafullprogramtooneessentiallyonlifesupport.As partofthecitymanager's report.Assistant to the City Manager MattBusbygaveabriefupdateonthecorporatesponsorshipprogram. Vice Mayor Eck asked if the sponsors of Allied Waste, and the other are sponsoring the fireworks completely. Assistant to the City Manager Matt Busby stated they have gained enough funds through the sponsorship program to cover the cost of the event, the program are .seen as another line of revenue in the general fund. It was marketed for the sponsor to participate in the Fourth of July Celebration. Mediacom It is important to note that the revenues from It will fund all.city programs.not just the fireworks. Councilmember Serdy asked what would happen to the money from the people who donated in the buckets.n Assistant to the City Manager Matt Busby stated that money is being set aside to be used directly for the Fourth of July event. money. not just the Fourth of July,although much of it will be. Councilmember Dietz commented he thinks it is a great program. It is a plus for the city and for the companies out there.They get recognition and it really helps the city in a rough time. That is why he distinguished it from the sponsorship The sponsorship money can be used for all city events, REGULAR MEETING,OF THE CITY COUNCIL APRIL 20,2010 PAGE 3 OF 9 nn With this economic situation we are in.,we can still continue with the Fourth of July and a few other things', beneficial for us. He thinks it is Mayor Insalaco asked if the surrounding cities have canceled ■ their Fourth of July or if they have got them back.If they have canceled them,the 5,000 attendance will double. Assistant to the City Manager Matt Busby stated he does not know who has canceled or continued their Fourth of July celebrations. He could some research as it could impact ours. n Mayor Insalaco commented it would be nice to know which of our neighbors were going to have any so that we can be prepared. When they find out we are having them,people will come. Councilmember Dietz commented they saw a large increase last year when a few of the cities dropped them. Vice Mayor Eck commented last year was the first time he saw vehicles parked on the side of the freeway. Assistant to the City Manager Matt Busby stated the city sees this as its premiere event and he can only see it growing. City Clerk Kathleen Connelly reminded the city manager that as part of his report on this,he was.going to thank Councilmember Dietz for becoming the champion of this program almost three budget years ago. PUBLIC HEARINGS nNone. OLD BUSINESS None. NEW BUSINESS RESOLUTION NO.10-10,AUTHORIZING SUBMISSION OF GRANT APPLICATION TO FORT MCDOWELL YAVAPAI NATION FOR REGULAR MEETING OF THE CITY COUNCIL APRIL 20,2010 PAGE 4 OF 9 n n INSTALLATION OF LIGHTING AT THE FOCAL POINT AND ALONG PHELPS DRIVE ) )Grants Specialist Roger Hacker briefed the council on the item. Councilmember Serdy commented they already have several trees lit up down there in front of the old Bashas'.It will give you an idea of how it will look. When the sun goes down,people now quit shopping or going to the restaurants.Project how good it will look once that area is lit up.He suggested they not stop there but go down the Trail and light everything up like other cities are doing.He believes it will add to the city and the business. n Councilmember Dietz asked if we received funds a couple of years ago from the Yavapai Nation that goes along with this.’ Grants Specialist Roger Hacker stated that is correct.They helped us fund phase 1 of the project which installed cement infrastructure and some of the lighting at the focal point. Mayor Insalaco closed the discussion and called for a motion. Councilmember Barker MOVED THAT RESOLUTION NO.10-10,A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA,APPROVING THE SUBMITTAL OF A GRANT APPLICATION TO THE FORT MCDOWELL YAVAPAI NATION FOR PROPOSITION 202 FUNDS,BE APPROVED. n Councilmember Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. RESOLUTION NO.10-09,AUTHORIZING INTERGOVERNMENTAL AGREEMENT WITH PINAL.COUNTY FOR’■PART ICI PAT I ON IN PINAL COUNTY ENERGY EFFICIENCY REGULAR MEETING OF THE CITY COUNCIL APRIL 20,2010 PAGE 5 OF 9 nn INITIATIVE )Program.Coordinator Heather Patel briefed the council on the item. Vice Mayor Eck asked if Pinal County is considering Apache Junction a smaller community. Program Coordinator Heather Patel stated when the Department of Energy started the EnergyEfficiencyandConservationBlockGrantProgram,they looked an old census population number, were-of a smaller size community. nat That is how they determined we Councilmember Barker commented that it was.then an advantage to us. Program Coordinator Heather Patel stated that it was in this case. Mayor Insalaco closed the discussion with no further comments and called for a motion. Councilmember Coleman MOVED THAT RESOLUTION NO.10-09,A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA,AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT WITH PINAL COUNTY FOR PARTICIPATION IN THE PINAL COUNTY ENERGY EFFICIENCY INITIATIVE,BE APPROVED. Councilmember Dietz SECONDED THE MOTION. VOTE:Unanimous.n The motion carried. PRESENTATION AND DISCUSSION ON DRAFT 2010 GENERAL PLAN )Development ServicesDirectorBradSteinkebriefedthecouncilontheitem. Councilmember Coleman asked if sll of the triggers for a major plan amendment are in state law. REGULAR MEETING OF THE CITY COUNCIL APRIL 20,2010 PAGE 6 OF 9 n n Development Services Director Brad Steinke commented everything that he has told them up until now has been state law.We deviate from state law in what we decide is a major amendment and what is a minor amendment. Currently they have it if 100 acres or more is to be changed, that constitutes a major amendment.Another trigger is when going from commercial land use to residential,or from residential to commercial, single family to multi-family, trigger a major general plan amendment if it involves 10 contiguous acres or more.Minor amendments are everything else. The first two public meetings on the plan are already scheduled; no presentations will be given,they will have booths staffed by city employees from various departments who will answer questions. or commercial to industrial,or those changes are significant andn Viqe Mayor Eck commented he thinks it is an awesome plan for public input. Councilmember.Coleman commented he agrees with the 10 acres,and he thanked him for finally getting the map right. Councilmember Dietz thanked him for all the hard work his department has done. Mayor Insalaco closed the item with no further discussion and moved on to the next item. COUNCIL DIRECTION TO STAFF None..n SELECTION OF MEETING DATES,TIMES,LOCATIONS,AND PURPOSES Councilmember Dietz MOVED THAT AN EXECUTIVE SESSION AT 5:45 P.M.AND A WORK SESSION AT 7:00 P.M.BE HELD ON MONDAY,MAY 3,2010,IN THE CITY COUNCIL CONFERENCE ROOM AND CITY COUNCIL CHAMBERS,RESPECTIVELY;' AND THAT AN EXECUTIVE SESSION AT 5:45 P.M.BE HELD ON TUESDAY, MAY 4,2010,IN THE CITY COUNCIL CHAMBERS. REGULAR MEETING OF THE CITY COUNCIL APRIL 20,2010 PAGE 7 OF 9 nn Vice Mayor Eck SECONDED THE MOTION. VOTE:Unanimous. The motion carried. CALL TO THE PUBLIC: nMr.John Kantowski,835 W.Windsong,Apache Junction,thanked everyone for their concern for his wife;requested the Black Stallion Literacy Program continue;and commented on the professionalism of the fire district. Ms.Juanita Sivara Corbin,1617 S.Cortez #44,Apache Junction, addressed the council regarding two roads that needed to be repaired. Ms.Lucille Colon,1617 S.Cortez,Apache Junction,addressed the council regarding 16th Avenue and 18th Avenue needing repair. Mr.Elliott Fisher,547 E.Quail,Apache Junction,addressed the council regarding corporate sponsorships;the Capital Facilities Plan tax;requested taxes be put to a vote;and his concern on non-profit organizations not reporting what they do. Councilmember Dietz directed staff to look at the street issue and see what can be done. repair Vice Mayor Eck commented he hoped the street repair issue is in the city and not in the county as she said so that something can be done,and that he understands Mr. donations from organizations, thinks it is great, say no,they are corporate and they donate elsewhere, it is good that we finally got some of the money. Dutchman Days is doing well,having given $80,000 to local charities last year. nFisher's concern over large but it is up to the council. Generally you go to a corporation and they He He thinks He added Lost ADJOURNMENT Mayor Insalaco adjourned the meeting at 8:10 p.m. REGULAR MEETING OF THE CITY COUNCIL APRIL 20,2010 PAGE 8 OF 9 n n Consent Agenda Items are as follows: 1.Acceptance of Agenda. 2.Acceptance of Minutes of Regular Meeting of April 6,2010. ACCEPTED THIS 4TH DAY OF MAY,2010,BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA. n SIGNED AND ATTESTED TO THIS 4TH DAY OF MAY,2010. JOHN S.INSALACO Mayor ATTEST: KATHLEEN CONNELLY City Clerk CITY COUNCIL MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of the City of Apache Junction,Arizona,held on the 20th day of April,2010.I further certify that the meeting was duly called and held and that a quorum was present. n Dated this 26th day of April,2010. tKATHLEENCONNELLY City Clerk REGULAR MEETING OF THE CITY COUNCIL APRIL 20,2010 PAGE 9 OF 9 n n Cit^ofApache Junction Home of the Superstition Mountains Si Print TO:City Manager's Office Heather Patel,Program Coordinator May 4,2010 FROM: DATE: n Agenda Type: Council Priority Focus Area: Regular Agenda Community Development TITLE OF AGENDA ITEM: Proposed First Amendment to Professional Services Agreement for Geographic Information System (GIS)Consulting and Services for G and G Consulting LLC. ACTION REQUESTED: Recommendation for Approval DISCUSSION /BACKGROUND INFORMATION: Staff proposes to amend G and G Consulting’s Agreement dated July 7,2009 for the Community Development Block Grant funded Downtown Redevelopment and Implementation Strategy to include the project scope funded through the RuralEconomicDevelopmentandPlanningAssistanceGrant. FISCAL IMPACT: OPTIONS /ALTERNATIVES: n RECOMMENDATION: Approval. ATTACHMENTS: Click to download D Staff Report D Amended Agreement o n City of Apache Junction Development Services Department MEMORANDUM n DATE;April 22,2010 The Honorable Mayor and City Council George Hoffman,City Manager Brad Steinke,Development Services Director Roger Hacker,Grants Specialist Heather Patel,Program Coordinator Rural Economic Development and Planning Assistance Grant -First Amendment to Professional Services Agreement for Planning Consulting andServices TO: THROUGH: FROM: SUBJECT: REQUEST Staff respectfully requests that the City Council approve the First Amendment to G &G ConsultingEEC’s July 7,2009 Professional Services Agreement for Planning Consulting and Services to addactivitiesfundedunderanArizonaDepartmentofCommerceRuralEconomicDevelopmentandPlanningAssistanceGrant. BACKGROUND nOnNovember24,2009,The Arizona Department of Commerce (“Commerce”)issued a Request forGrantApplications.This grant was made available to rural Arizona communities and Tribal authorities to perform general plan or economic development activities.Awards are anticipated to bereceivedinJanuary2010. In January,2010 staff submitted an application and was subsequentlyawarded funding in March tocompletethefollowingservices: 1)Complete sixteen Geographic Information System (“GIS”)maps to support the 2010 GeneralPlan.These maps will serve a purpose beyond the General Plan graphics by providing a databaselinethatcanbeusedtomonitorandreportfuturedevelopmentactivityandimpact;2)Enhance the Economic Development Website.Once the GIS General Plan maps are crkted,updates to the City’s economic development website will provide information withinteractiveGISmapanddatabase.This upgraded information would be used for marketing theCitytoprospectivedevelopersandemployers;and an n n 3)Expand on Downtown Mapping.The City’s downtown consultant,G &G Consulting,is presently creating a^GIS,database for all businesses within the downtown area.This database will be expanded to include all City businesses in accordance with the 2010 General Plan. DISCUSSION Due to the delayed award,staff determined that because.G &G Consulting has completed GIS maps and databases for the Downtown Redevelopment and Implementation Strategy,that they would be able to complete all tasks by the Rural Economic Development and Planning Assistance Grant completion date of June 30,2010.Therefore staff proposes to amend G &G Consulting’s Agreement from the Community Development Block Grant funded Downtown Redevelopment and Implementation Strategy to include the project scope funded through the Rural Economic Development and Planning Assistance Grant. n RECOMMENDATION Staff respectfully requests that the City Council approve the First Amendment to G &G Consulting EEC’s July 7,2009 Professional Services Agreement for Planning Consulting and Services to add activities funded under an Arizona Department of Commerce Rural Economic Development and Planning Assistance Grant. ACTION REQUIRED This item will be placed under consent for consideration and approval. Attachment 1;First Amendment to Professional Services Agreement n 2 nn FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT FOR PLANNING CONSULTING AND SERVICES day of April,2010,by and between the CITY OF APACHE JUNCTION,ARIZONA,an Arizona municipal corporation ("City"),and G &G CONSULTING,L.LC.,an Arizona limited liability company ("Consultant"),for the project entitled "Downtown Redevelopment and Implementation Strategy". THIS AMENDMENT is made and entered into this n RECITALS WHEREAS,City has contracted with Consultant for a Community Development Block Grant project entitled Downtown Redevelopment and Implementation Strategy Agreement dated July 7, 2009. WHEREAS,City desires to amend said Agreement and retain Consultant to furnish Geographic Information Services as funded under City's Arizona Department of Commerce Rural Economic Development and Planning Grant and to make payment for,the same in accordance with the terms and conditions set forth in this Amendment and the Agreement dated July 7,2009,including all attachments and addenda which are appended hereto by mutual agreement of the Parties;and AGREEMENT NOW,THEREFORE,City agrees to retain and does hereby amend Consultant's Professional Services Agreement dated July 7,2009 and Consultant agrees to provide the services required according to the terms and conditions and for the consideration hereinafter set forth: AMENDMENT OF AGREEMENT:The Agreement executed by the Parties on July 7,2009 shall be amended as follows: n1.CONSULTANT'S DUTIES:Consultant agrees to perform the professional services in Attachment A,"Scope of Work"in connection with City's Arizona Department of Commerce Rural Economic Development and Planning Grant. 2.COMPENSATION:In accordance with the terms and conditions of this Amendment, City shall compensate Consultant for its professional services as follows: A.Total fees for professional services shall be $20,000.No additional contingency amounts or fees are accepted. B.Billing shall be received in two equal payments of $10,000,with the first payment due June 1,2010 and the second due on July 1,2010. Exhausting the total amount payable for activities described in Section 2 above shall not relieve Consultant of its obligations to perform such services. on 1 n n TERM:This Amendment and services included herein shall be effective beginning April 26,2010 through June 30,2010,there shall be no extensions on this Amendment. 3. CONSULTANT BILLING:Consultant shall bill City on a time and expense basis in a total amount not to exceed Section 2 above.City shall pay such billings within thirty,(30)days of.the date of receipt. 4. n All other terms and provisions of the July,?,2009 Agreement executed by the Parties shall remain in full force and effect until it is terminated or is extended by mutual written agreement. IN WITNESS WHEREOF,the Parties have caused this Amendment to be signed by their duly authorized representatives as of the day and year first above written. G &G CONSULTING,L.L.C.,an Arizona limited liability company By:RANDY GRANT Title:Member CITY OF APACHE JUNCTION, an Arizona municipal corporation JOHN S.INSALACO Mayorn ATTEST: KATHLEEN CONNELLY City Clerk APPROVED AS TO FORM: RICHARD J.STERN City Attorney 2 on Attachment A Scope of Work GEOGRAPHIC INFORMATION SYSTEM MAPPING A)Create General Plan Maps.(Tasks 1-18) a.Create an updated GIS base map that includes all properties within the city and rectify with parcel ownership boundaries b.Create a map format that can be used as a template for all of the General Plan Maps c.Utilize available data,staff information,and other resources to create the following GIS layers and General Plan maps: i.Planning Area Map ii.Existing Land Use Map iii.Regional Location Map iv.Street Classification Map V.Land Ownership Map vi.Growth Area Map vii.Trail System Map viii.Natural Resource Map ix.Mark and Recreation Map X.Water Service Area.Map xi.Public Facilities Map xii.Fire District Map xiii.Sewerage District Map xiv.Housing Condition Map . XV.Future Land Use Map Table identifying acreage by future land use type and calculations showing the density and intensity at build-out. n d. B)Inventory and Map Business Properties in the City a.Perform a Land Use Inventory for commercial and industrial properties in the city, identifying parcel number,parcel size,ownership,current use of the property,zoning designation.General Plan designation,and building condition, b.Create GIS layers that contain the inventory and allow the city to perform planning"(transition from present to future land uses,calculate vacancy rates,project the need for expansion of infrastructure,etc.). C)Create Interactive Website of GIS Mapped Business Properties in the City a.Explore various web GIS options and identify the best solution for the city b.Create a website that allows users to utilize the information contained in the GIS database, c.Assist the city to identify any upgrades to city hardware or software that may be needed to make the website interactive for end users. n scenario 3 n n d.This contract will not include the costs associated with upgrading city hardware or software. n n 4 n n ROLL CALL VOTE y r4NOTES: !J' n WT y MEETING OFITEM# SECONDED BY:MOTION BY: ABSTAINEDNOYES 7*COUNCILMEMBER SERDY 7VICEMAYORECK COUNCILMEMBER DIETZ /COUNCILMEMBER WILSON 7COUNCILMEMBERCOLEMAN COUNCILMEMBER BARKER MAYOR INSALACO n ABSTAINEDOPPOSEDINFAVORUNANIMOjUS TOTAL O--CONSENT AGENDA ITEMS NO.1-3 I MOVE THAT THE CONSENT AGENDA BE ACCEPTED AS PRESENTED;AND THAT APPROVAL BE GIVEN FOR THE FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF APACHE JUNCTION AND G AND G CONSULTING LLC FOR GEOGRAPHIC INFORMATION SYSTEM (GIS)CONSULTING AND SERVICES IN THE AMOUNT OF $20,000;AND THAT AUTHORIZATION BE GIVEN FOR THE MAYOR TO SIGN THE AGREEMENT PENDING FINAL APPROVAL AS TO FORM BY THE CITY ATTORNEY. n City ofApache Junctton Home of the Superstition Mountains Si Print TO:City Manager's Office Jerald Monahan,Chief of Police May 4,2010 FROM: DATE: n Agenda Type: Council Priority Focus Area: Reguiar Agenda Pubiic Safety TITLE OF AGENDA ITEM: PROCLAMATION DESIGNATING MAY 9-15,2010 AS "PEACE OFFICERS MEMORIAL WEEK." ACTION REQUESTED: DISCUSSION /BACKGROUND INFORMATION: Proclamation designating the week of May 9-15,2010 as "Peace Officers Memorial Week"and May 15th as "Peace OfficersMemorialDay." FISCAL IMPACT: Budgetary Approval Not Required OPTIONS /ALTERNATIVES: RECOMMENDATION: Week of May 9 through May 15,2010 as "Peace Officers Memorial Week"and May 15th "Peace Officers Memorial Day."Also recommend that the Apache Junction City Government display at half-staff the flag of the United States on May 15 inhonoroftheFederal,State,and Municipal Officers who have been killed or disabled in the line of duty. ATTACHMENTS: Click to download D Proclamation nn ama nPEACEOFFICERSMEMORIALWEEK May lO""through May 16‘^2009 WHEREAS,the police officers of Apache Junction have worked devotedly and selflessly in behalf of the'people of this City and Nation,regardless of the peril or hazard to themsejves; WHEREAS,these officers have safeguarded the lives of property of their Americans; WHEREAS,by the enforcement of our laws,these same officers have given our City and Conntry internal freedom from fear of the violence and civil disorder that is presently affecting other communities and nations; these men and women by their patriotic service and their dedicated efforts have earned the gratitude of the City of Apache Junction,the County of Pinal and State of Arizona; WHEREAS, NOW,THEREFORE,I,John Insalaco,Mayor of the City of Apache Junction,Arizona,do hereby proclaim May 10“''through May 16*^2009 as PEACE OFFICERS MEMORIAL WEEK in Apache Junction and urge all citizens,government agencies,public and privateinstitutions,and businesses to invest in the power of prevention and work together to make Apache Junction a safer,stronger,more caring community.I also proclaimMay15PEACEOFFICERMEMORIALDAYinhonoroftheFederal,State,and Municipal Officers who have been killed or disabled in the line of duty,I further direct the officials of the Apache Junction City Government to display the flag of the United States on all Government buildings on May IS"",as providedbysection3(m)of the Act of June 22,1942 (Chapter 435;56 Stat.377;36 U.S.C. 175),(3)designating in each year the calendar week during which such May 15 occurs aS'Police Week,in recognition of the service given by the men and who,night and day,stand guard in our midst to protect us through enforcement of our laws. at half-staff n women Signed and attested to this day of ,2009. JOHN INSALACO Mayor ATTEST: KATHLEEN CONNELLY City Clerk n n Ci^ofApache Junction Home of the Superstition Mountains iSi Pfint TO:City Manager's Office Kathy Conneiiy,City Cierk May 4,2010 FROM: DATE: O'Agenda Type: Council Priority Focus Area: Regular Agenda Communication/Outreach TITLE OF AGENDA ITEM: PROCLAMATION DESIGNATING MAY 2010 AS "MOTORCYCLE SAFETY AND AWARENESS MONTH.' ACTION REQUESTED: Presentation and Discussion DISCUSSION /BACKGROUND INFORMATION: Ms Teri Kelley of the Modified Motorcycle Association,a non-profit organization,has requested this item be read at the meeting. FISCAL IMPACT: Budgetary Approval Not Required OPTIONS /ALTERNATIVES: RECOMMENDATION: n ATTACHMENTS: Click to download D proclamation nn MOTORCYCLE SAFETY AND AWMCENESS MONTH MAY 201tt i O\YHEREAS,motorcyclo irder education programs and motorcycle driver license testing have signiOcantly contributed to our continuous decline in motorcj'de related traffic accidents during the last fifteen years;and WHEltEAS,an increasing number of Arizona citizens are choosing motorcycles as an eaergj'-effieient means of transportatioh that reduce fuel eunsumpliou,parking problems,and freeway congestion;and WHEREAS,Arizona citizens recognize that motorcyclists have the same rights and privileges on Arizona streets,roads,and highways as the drivers of all other vehicles;and WIIEREAS,Arizona has a climate that is conducive to motorcycle riding twelve mouths each year by over 150,000 statC'-liccnsed motoreyclists. NOW,THEREFORE,I,John S.Insalacb,Mayor of the City of Apache Jiiaction,Arizona,do hereby proclaim May 2010 as MOTORCYCLE SAFETY AND AWARENESS MONTH ii>the Cit)'of Apache Junction and urge my fellow citizens to join me in sepporting this very important part of our transportation safety program. Signed and attested to this 22 nd dav of ,,2010. n 1 t J0iIN S.1NS.AL.ACO Mayor I .ATI ES I: y ■1.>KATHLEEN CONNELLY City Clerk a* 'll :r■< !'►„:•i isk •"-A /t*>'1*^1 4*‘t n n City ofApache Junction Home ofibe Superstition Mountains 1^Print TO:City Manager's Office George Hoffman,City Manager May 4,2010 FROM: DATE: n Agenda Type: Council Priority Focus Area: Regular Agenda TITLE OF AGENDA ITEM: PRESENTATION OF 30-YEAR SERVICE AWARD TO KATHLEEN CONNELLY,CITY CLERK. ACTION REQUESTED: DISCUSSION /BACKGROUND INFORMATION: Presentation of award to Kathleen Connelly,City Clerk,for completion of 30 years of service with the City of Apache Junction. FISCAL IMPACT: OPTIONS /ALTERNATIVES: RECOMMENDATION: n ATTACHMENTS: Click to download No Attachments Available n n City ofApache Junction Print TO:City Manager's Office George Hoffman,City Manager May 4,2010 FROM: DATE: n'Agenda Type: Council Priority Focus Area: Regular Agenda TITLE OF AGENDA ITEM: MANAGER'S REPORT. ACTION REQUESTED: DISCUSSION /BACKGROUND INFORMATION: FISCAL IMPACT: OPTIONS /ALTERNATIVES: RECOMMENDATION: n ATTACHMENTS: Click to download No Attachments Available n n Ci^ofApache Junction Home of the Superstition Mountains iS,Print TO:City Manager's Office Steve Fiiipowicz,Economic Development Director May 4,2010 FROM: DATE: n'Agenda Type: Council Priority Focus Area: Regular Agenda Communication/Outreach TITLE OF AGENDA ITEM: UPDATE ON FUNDRAISING EFFORTS TO SAVE LOST DUTCHMAN STATE PARK BY FRIENDS OF LOST DUTCHMANSTATEPARK,CHAPTER OF THE ARIZONA STATE PARKS FOUNDATION. ACTION REQUESTED: Information Only (No discussion) DISCUSSION /BACKGROUND INFORMATION: Representatives of the Friends of Lost Dutchman State Park wiil provide an overview on the fundraising efforts andsuccessesforensuringLostDutchmanStateParkremainsoperational. FISCAL IMPACT: Budgetary Approval Not Required OPTIONS /ALTERNATIVES: RECOMMENDATION:n ATTACHMENTS: Click to download No Attachments Available n PUBLIC HEARING For REQUEST BY YAVAPAI DOWNS FOR RENEWAL OF OFF TRACK WAGERING PERMIT AT MIRAGE SPORTS GRILL Will CITY CLERK KATHLEEN CONNELLY speak to the Council? 1. 2. Will the applicant or spokesperson please speak to the Council on this item? Is there anyone from the public who wishes to speak on this item?(Are there any Request to Speak”forms?) 3. 4. U If not,this hearing is closed.5. Is there any discussion?6. Call for a motion.7. Call for a second.8. 9.Roll call vote. n n City ofApache Junction Home of the Superstition Mountains Print TO:City Manager's Office Kathy Conneliy,City Cierk May 4,2010 FROM: DATE: Agenda Type: Council Priority Focus Area: Regular Agenda Required by Federal Law or State Statute TITLE OF AGENDA ITEM: REQUEST BY YAVAPAI DOWNS FOR RENEWAL OF OFF TRACK WAGERING PERMIT AT MIRAGE SPORTS GRILL. ACTION REQUESTED: Recommendation for Approval DISCUSSION /BACKGROUND INFORMATION: State law requires that off track wagering permits be renewed every three years.This public hearing is the next step in theprocessforarenewal.The council is required to give a recommendation for approval or denial to be forwarded to the Arizona Department of Racing. FISCAL IMPACT: Budgetary Approval Not Required OPTIONS /ALTERNATIVES: RECOMMENDATION: ATTACHMENTS: Click to download D cover memo D applicant letter D department memo D planning recommendation D police recommendation D fire district recommendation no Home of the Superstition Mountains n APRIL 22,2010 MEMORANDUM TO:HONORABLE MAYOR AND CITY COUNCIL MEMBERS THROUGH:GEORGE R,HOFFMAN,CITY MANAGER , THROUGH:KATHLEEN CONNELLY,CITY CLERK JAN MASON,DEPUTY CITY CLERK.FROM: SUBJECT:AGENDA ITEM:FOR MAY 4,2010 (OFF TRACK WAGERING FACILITY AT MIRAGE SPORTS GRILL) A request for City Council approval of an Off Track Wagering facility at Mirage Sports Grilllocatedat1075S.Idaho Road has been submitted by Yavapai County Fair Association onbehalfofPrescottDowns,The previous location was Arizona Joe*s Restaurant,which hadbeenapprovedforracingthroughSeptember2009,Yavapai County Fair Association isrequestingarenewaloftheirlicenseforMirageSportsGrillforatermfromMay29,2010throughSeptember4,2012. This request was forwarded to the Police Department,Planning Division and Fire Districtandtheircommentsareattached.The next step in this procedure is for the City Council toholda,public hearing on the request and make a recommendation for Approval or denial •which will be forvt/arded to the Arizona Racing Commission, n •Voice (480)982-8002 <FAX (480)982-7018 ■TDD (480)983-0095 •www.ajcity.net300E.Superstition Boulevard,Apaciie Junction,AZ S5219 Home of the Superstition i\4oimtains n April 16,2010 Sharon Fischer,Director of Finance Yavapai County Fair Association P.O.Box 26557 Prescott Valley,AZ 86312 Dear Ms.Fischer; Please be advised that your requestifor consideration of the renewal of your Off-Track Wagering permit at Mirage Sports Grill,located at 1075 S.Idaho Road,Apache Junction, Arizona,will be heard by the City Council at their regular meeting of May 4,2010 at 7:00 p.m.in the City Council Chambers,300 E.Superstition Blvd,,Apache Junction, Please note that the City CounciJ frequently has questions for an applicant.It is strongly recommended that you or your representative attend this meeting in order to avoid any delays in the processing of your application. If you have any questions,please contact rne at (480)474-5068. n Sincerely, Kathleen Connelly City Clerk •VaicL'(480)982-8002 ■FAX (480)982-7048 •TDD (480)983-0095 •www.ajcity.net 300 E.'Superstition Boulevard,,Apache Jutiction..AZ 85219 nn Home of the Sitpemition Mountaim n APRIL 16,2010 MEMORANDUM TO:DEPARTMENT OF PUBLIC SAFETY,ADMIN SGT PLANNING DIVISION APACHE JUNCTION FIRE DISTRICT PTHROUGH:KATHLEEN CONNELLY,CITY CLERK JANET R.MASON,DEPUTY CITY CLERK-^-^ OFF TRACK WAGERING FACILITY AT MIRAGE SPORTS GRILL FROM; SUBJECT; A request for City Council approval for the renewal of an Off Track Wagering permit to bemovedtotheMirageSportsGrill,located at 1075 S,Idaho Road,has been submitted byYavapaiCountyFairAssociationdbaYavapaiDowns,This request is for three racingseasons,commencing May 29,2010 and ending September 4,2012. Please conduct the necessary inspections and submit your recommendation byThursday,April 22 in order for this to be on the agenda forth©City Council meDtina ofMay4,2010. noon on n •Voic’e (480)982-S002 •FAX {4S0)982-7018 •TDD (480)983-0095 •www.ajcitj-.net300E,Superaition Boulevard,Apache Junction,AZ 85219 n Janet Mason Yanet Ochoa Thursday.April 22,2010 1:00 PM Janet Mason RE:Yavapai County Fair Association off track wagering renewai From: Sent: To: Subject: The Mirage Sports and Grili is zoned C-3/PD which allows a restaurant/bar and grill and since this event wiii be incidentai to the restaurant,staf f has no objections to the request by Yavapai County Fair Association.n AssistoiTt Planner v300 E.Superstition Blvd. City of Apache Junction yochoQ(S*a icitv.net (480)474-2636 From:Janet Mason Sent:Thursday,.April'22,2010 12:05 PM , To:Yanet Ochoa Cc:Fred Baker Subject;FW:-Yavapai,County Fair-Association off track wagering renewal Yanet;please complete this ASAP today.I have to have this complersd and in Novus by 5 p.rn. ianet Msson. Oeputy City Clerk City Of .Apache Junction 300 E.Superstition Blvd. Apache Junction,AZ 85119 480-474-5C6S imascnig>aicit’V.net Service Over and Above the Rest n This message and the information within is intended for the recipient.If you received this email in error,please notify the sender and then delete the email.Emails generated by council members or City staff pertaining to City business are public records and are preserved according to the City's records retention schedule.To ensure compliance with the Open Meeting Law,members of the City Council should not forward email correspondence to other members of The Council.Members of the Council and other public bodies may reply to this message,but should not copy other members of the public body. From:Fred Baker Sent:Friday,April 16,2010 li;Q6 AM To:Yanet Ochoa 1 nn Sent:Friday,April 16,2010 11:04 AM To:Barbara Ouft;Brett Jackson;Dave Montgomer/;Fred Baker Subject;Yavapai County Fair Association off track wagering renewal Attached is the request forYavapai County Fair Association's request for renewal of their offtrack wagering facility to be located at Mirage Sports Griii.Please have your recomnaendation to me no later than noon on Thursday,,April 22- Thanks.n Janet Mason Deputy City Clerk City Of Apache Junction 300 £.Superstition Blvd, Apache Junction,AZ SSllb 480-<574-5068 iQ13.San@Jl£ia..:-n,e..L Service Over and Above the Rest This message and the information within is intended for the recipient.If you received This email in error,please notify the sender and then delete the email.Emails generated by council mernbers or City staff pertaining to City business are public records and are preserved according to the City's records retention schedule.To ensure compliance with the Open Meeting Law,members of the City Council should not forward email correspondence to other members of the Council.Members of the Council.and other public bodies may reply to this message,but should not copy other members of the public body. n 2 n ! Lieutenant -Bureau of Patrol April 20,2010 n SUBJECT;[Yavapai Downs Off Track Wagering Request at thejMirage'Sports,Grill TO:1 Chief Jerald Monahan FROM;i Lieutenant Brett Jackson THROUGH:i Captain Arnold Freeman The Apache Junction Police Department is in receipt of a request for approval of an 'additional Off-Track Wagering facility to be,placed inside the.Mirage Sports Grill,1075 S.Idaho Rd.Apache Junction. The request is being made by Sharon Fischer,Yavapai Downs.Director of Finance,Turf Paradise recently secured approval from.'my office concerning their off track betting request at the Mirage. Taking into consideration that Yavapai Downs and Turf Parad.ise.vtere in operational agreement at their previous location'at Arizona Joe's the Apache Junction Police Department has no objections to their request. n ( nn CFAIApacheJunctionFireDistrict 565 North Idaho Road,Apache Junction,AZ 85119 Phone (480)982-4440,Fax (480)982-0183 www.aifd.ora O MEMORANDUM TO:Kathleen Connelly,City Clerk City of Apache Junction 1001 N.Idaho Apache Jet,AZ.85219 Dave Montgomery CFI,Deputy FirC Chief /Fire MarshalFROM: DATE:April 22,2010 SUBJECT:Application for Off-Track Wagering Permit for 1075 S.Idaho Road.Apache Jet.AZ Mirage Snorts Bar &Grill The Apache Junction Fire District has reviewed the application as noted above regarding the business located at 1075 S.Idaho Road -Mirage Sports Bar &Grrill.We have on record their annual fire and life safety inspection,completed in the recent past,with no major violations found.We therefore would recommend approval of thisapplication. Thank you for your notification on this matter. If you have any further questions regarding this inspection,please feel free to contact the Fire Prevention Bureauofficesat982-4440.Thank You. O n ROLL CALL VOTE NOTES: .1 I/n y "\MEETING OFITEM# v SECONDED BY;MOTION BY: ABSTAINEDYESNO COUNCILMEMBER BARKER 7COUNCILMEMBERCOLEMAN 1/COUNCILMEMBER WILSON 7COUNCILMEMBERDIETZ VICE MAYOR ECK 7COUNCILMEMBERSERDY 7MAYORINSALACO n ABSTAINEDOPPOSEDINFAVORUNANIMOl TOTAL ITEM NO.9 I MOVE THAT THE REQUEST BY YAVAPAI DOWNS FOR RENEWAL OF AN OFF TRACK WAGERING PERMIT FOR THE TERM OF MAY 29,2010 TO SEPTEMBER 4, 2012,AND TO BE LOCATED AT MIRAGE SPORTS GRILL BE RECOMMENDED FOR (APPROVAL)OR (DENIAL)TO THE ARIZONA DEPARTMENT OF RACING. nn ROLL CALL VOTE NOTES: AI n MEETING OFITEM# SECONDED BY:MOTION BY: ABSTAINEDYESNO zVICEMAYORECK COUNCILMEMBER WILSON l/COUNCILMEMBER BARKER i/COUNCILMEMBER SERDY l/COUNCILMEMBER DIETZ 7COUNCILMEMBERCOLEMAN MAYOR INSALACO ,n ABSTAINEDOPPOSEDINFAVORUNANIMOUS TOTAL ) ITEM NO.10 I MOVE THAT AN EXECUTIVE SESSION AT.5:45 P.M.AND A WORK SESSION AT 7:00 P.M.BE HELD ON MONDAY,MAY 17,2010,IN THE CITY COUNCIL CONFERENCE ROOM AND CITY COUNCIL CHAMBERS RESPECTIVELY;AND THAT AN EXECUTIVE SESSION AT 5:45 P.M.BE HELD ON TUESDAY,MAY 18,2010, IN THE CITY COUNCIL CONFERENCE ROOM. ADJOURNMENT: I MOVE THAT THE MEETING BE ADJOURNED AT P.M: n fn ROLL CALL TJnJi^:’’M/OREG:SPEC:WS: CITY COUNCIL:P /A P /A P /A zMAYORINSALACO n vZVICEMAYORECK t/COUNCILMEMBER BARKER yCOUNCILMEMBERCOLEMAN 7COUNCILMEMBERDIETZ 7 yCOUNCILMEMBERSERDYzCOUNCILMEMBERWILSON TOTAL CITY STAFF: zCityManagerGeorgeHoffman Assistant City Manager Bryant Powell 1/yCityClerkKathleenConnelly City Attorney Joel Stern Public Safety Director Jerald Monahan yy City Engineer Giao Pham Parks &Recreation Director Jeff Bell Finance Director Donna Meinerts Public Works Director David Fern Development Svcs.Director Brad Steinke Human Resources Director Liz Riley Planning Manager Fred Baker Economic DevelopmentDirectorSteveFilipowicz Assistant to the City ManagerMattBusby OTHERS: 7 .an 0 f