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Home My WebLink About2010 08.03 City Council Special Agendan n SPECIAL MEETING OF THE APACHE JUNCTION CITY COUNCIL CITY COUNCIL CHAMBERS 300 E.SUPERSTITION BOULEVARD APACHE JUNCTION,AZ 85119 TUESDAY,AUGUST 3,2010 7:00 P.M.n AGENDA 1.CALL TO ORDER. 2.ROLL CALL. 3.DISCUSSION ON FINAL BUDGET FOR FISCAL YEAR 2010-2011. 4.PUBLIC HEARING:PROPOSED FINAL BUDGET FOR FISCAL YEAR 2010-2011. This is a required public hearing that must be held in conjunction with final budget adoption.[Arizona Revised Statutes §42-17103] 5.CONSIDERATION OF PROPOSED RESOLUTION NO.10-20,ADOPTION OF FINAL BUDGET FOR FISCAL YEAR 2010-2011 AND DECLARING AN EMERGENCY. 6.ADJOURNMENT. Copies of this agenda and additional information regarding any of the items listed above may be obtained from the City Clerk's office,300 E.Superstition Blvd.,Apache Junction,AZ 85119,Monday through Friday,8:00 a.m.to 5:00 p.m.,excluding holidays.n). If any person with a disability needs any type of accommodation,piease notify Human Resources at (480)474-2617 or (480)983-0095 (TDD)at least 72 hours prior to the scheduled time. Dated this 7th day of July,2010. Kathleen Connelly City Clerk n City ofyipacfie Junction AGENDA ITEM TRANSMITTAL TO:CITY MANAGER’S OFFICE CITY CLERKFROM: DATE:JULY 7,2010n PLEASE SCHEDULE THE FOLLOWING ITEM FOR THE: □Regular Agenda □Work Session Suggested location on Agenda: Of (Date): SPECIAL MEETING AUGUSTS.2010 TITLE OF AGENDA ITEM: Resolution No.10-20,Adoption of final budget for FY 2010-11. BRIEF DESCRIPTION OF AGENDA ITEM: This resoiution adopts the final budget for FY 2010-11. ACTION REQUESTED: Adoption of resolution/final budget.' HAS THIS ITEM RECEIVED BUDGETARY APPROVAL?E^S REQUIRED CITY ATTORNEY:I HAVE COMPLETED MY REVIEW □no Gnot □INITIALS DATE YES NO (to be completed only by the City Attorney)n □□CITY CLERK:I HAVE COMPLETED MY REVIEW.INITIALS DATE (to be completed only by the City Clerk)YES NO COMMENTS: NOTE:ALL AGENDA ITEMS ARE TENTATIVE AND ARE SUBJECT TO APPROVAL BY THE CITY MANAGER AND TIMELY FILING OF THE COMPLETED ITEMS. CONTRACTS,INTERGOVERNMENTAL AGREEMENTS,ORDINANCES AND RESOLUTIONS MUST BE REVIEWED BY CITY ATTORNEY.ORDINANCES AND RESOLUTIONS MUST ALSO BE REVIEWED BY CITY CLERK. A (Rev.6/17/03)c:\barbp\ait\aitjtfmt.mw on RESOLUTION NO.10-20 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA,FULLY ADOPTING ESTIMATES OF EXPENDITURES BY THE CITY OF APACHE JUNCTION FOR THE FISCAL YEAR BEGINNING JULY 1,2010,AND ENDING JUNE 30, 2011;DECLARING ESTABLISHMENT OF THE BUDGET FOR THE CITY OF APACHE JUNCTION FOR FISCAL YEAR 2010-2011;AND DECLARING AN EMERGENCY.n WHEREAS,in accordance with Arizona Revised Statutes Annotated ("A.R.S.")§42-17101,et s&q.,the Apache Junction City Council on July 6,2010,made an estimate of:1)the different amounts required to meet the public expenses for the ensuing year;2)an estimate of revenues from sources other than direct taxation;and 3)the amount to be raised by taxation upon real and personal property with the City of Apache Junction,Arizona;and WHEREAS,in accordance with A.R.S.§42-17103 (A),the City Council met on July 6,2010,where taxpayers were allowed the opportunity to appear and be heard in favor of or against any proposed expenditures or tax levies;and WHEREAS,it appears that legal publication has been duly made of the budget estimates together with a notice that the City Council would meet on August 3,2010 at 7:00 p.m.at the City Council Chambers for the purpose of making tax levies as set forth in said estimates;and it appears that the sums to be raised by primary taxation,as specified therein,do not in the aggregate amount exceed that amount as computed in A.R.S.§42-17101. WHEREAS, n NOW,THEREFORE,BE IT RESOLVED by the Mayor and City Council of the City of Apache Junction,Arizona as follows: SECTION 1 BUDGET ADOPTION The estimates of revenue and esq^enditures shown on the accompanying schedules are hereby adopted as the budget of the City of Apache Junction,Arizona,for Fiscal Year 2010-2011,and incorporates by reference those documents adopted by Resolution No.10-19 and its attachments entitled "Classification Plan for Fiscal Year 2010- RESOLUTION NO.10-20 PAGE 1 OF 2 nn 2011 and "Compensation Plan for Fiscal Year 2010-2011".n SECTION II DECLARING AN EMERGENCY The immediate operation of the provision of this resolution is necessary for the immediate preservation of the public peace, health or safety,and that an emergency is hereby declared to exist;and this resolution shall be in full force and effect from and after its passage,adoption and approval by the mayor and city council of the City of Apache Junction.n APPROVED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA,THIS 2010. DAY OF SIGNED AND ATTESTED TO THIS DAY OF ,2010. JOHN S.INSALACO Mayor ATTEST: KATHLEEN CONNELLY City Clerk n APPROVED AS TO FORM: 729.10 )R.JOEL STERN City Attorney RESOLUTION NO.10-20 PAGE 2 OF 2 o CITY OF APACHE JUNCTION SUMMARY SCHEDULE OF ESTIMATED REVENUES AND EXPENDITURES FISCAL YEAR 2010/11 ESTIMATED DIRECT REVENUE UNRESERVED PROPERTY OTHER THAN OTHER FUNDING FUND ADOPTED BUDGETED EXPENDITURES 2009/2010 TOTAL SOURCES RESOURCES 2010/11 AVAILABLE IN (OUT)2010/11 ADOPTED BUDGETED EXPENDITURES 2010/11 () ACTUAL TAX PROPERTY EXPENDITURES BALANCE REVENUE TAXES 2009/2010 07/01/10 2010/11 2010/11FUND 1)General Fund 24,657,310 21,847,805 2,334,215 20,544,480 22,878,695 22,878,695 2)Special Revenue Funds 15,410,857 7,161,840 7,489,930 11,975,575 19,465,505 .19,465,505 TOTALALL FUNDS 40,068,167 29,009,645 9,824,145 32,520,055 42,344,200 42,344,200 EXPENDITURE LIMITATION COMPARISON 2009/2010 2010/2011 1.Budgeted Expenditures 2.Budgeted Expenditures Adjusted for Reconciling Items 3,Less:Estimated Exclusions 4.Total Estimated Expenditures and ExpensesSubjecttoExpenditureLimitation 40,068,167 42,344,200 40,068,167 42,344,200 5.Expenditure Limitation 40,068,167 42,344,200 *Unaudited figures n [X]The city does not levy property taxes and does not have special assessment districts for which property taxes are levied.Therefore,Schedule B has not been completed. SCHEDULE A Lnn CITY OF APACHE JUNCTION SUMMARY BY FUND OF REVENUE OTHER THAN PROPERTY TAXES FISCAL YEAR 2010/2011 ESTIMATED REVENUE 2009/2010 ACTUAL REVENUE 2009/2010* ESTIMATED REVENUE 2010/2011SOURCEOFREVENUE GENERAL FUND Local Taxes City Sales Tax City Sales Tax (Capital Projects) City Sales Tax Audit Exclusive License Fee Lighting Districts n $$8,850,000 885,000 110,000 110,000 55,000 $8,730,000 873,000 100,000 110,000 44,000 9,635,330 159,670 100,000 110,000 Licenses and Permits Business Licenses Building Inspection Animal Control Miscellaneous 240,000 350,000 105,000 3,000 240,000 350,000 105,000'' 3,000 240,000 350,000 105,000 3,000 Intergovernmental Revenue State Sales Tax Revenue Sharing County Vehicle License Tax 2,619,317 4,398,663 2,465,000 4,398,665 2,556,010 3,315,630 2,000,000 2,100,000 2,120,340 Charges for Service Planning and Zoning Engineering Fees Recreation Fees Library Fees 12,000 2,500 650,000 60,000 4,000 .4,000 625,000 60,000 4,000 4,000 625,000 60,000 n Fines and Forfeits Court Fines 350,000 400,000 400,000 Interest on Investments Interest 58,000 6,500 6,500 Miscellaneous Revenue Miscellaneous 750,000 550,000 750,000 Total General Fund $21,608,480 $21,168,165 $20,544,480 *lncludes actual revenue recognized on the modified accruai or accruai basis as of the date the proposed budget was prepared pius estimated revenue for the remainder of the fiscai year. **Moved to Speciai Revenue SCHEDULE C(1 OF 2) nn CItY OP AfJACHE JUNCTION SUMMARY BY FUND OF REVENUE OTHER THAN PROPERTY TAXES FISCAL YEAR 2010/2011 .ESTIMATED REVENUE 2009/2010 ACTUAL REVENUE 2009/2010* ESTIMATED REVENUE 2010/2011SOURCEOFREVENUE SPECIAL REVENUE FUNDS nHighwayUserRevenueFund Intergovernmental Revenue State Highway Users Revenue County Sales Tax (34 cent) Interest on Investment Bond Proceeds Miscellaneous $3,500,000 $2,800,000 $2,835,810 3,300,000 150,000 1,900,000 3,530 1,900,000 3,530 350,000 150,000 150,000 Total Highway Users Revenue Fund $$4,853,5307,300,000 $4,889,340 Lighting Districts **55,000 Gifts and Grants Fund Development Fees Redevelopment District Interest Miscellaneous $$400,000 335,000 150,000 5,500,000 $110,000 360,000 6,000 .6,500,000 $6,976,000 110,000 360,000 6,000 752,500 Total Gifts and Grants Fund $$6,385,000 1,228,500 Capital Projects Bond Proceeds $$$ Total Capital Projects $$ Local Transportation Assistance Fund Intergovernmental Revenue Balance State LT.A.F LT.A.F.II n$$225,000 36,000 25,000 S91,560 52,620InterestonInvestments Total Local Transportation Assistance Fund $ 235 235 $286,000 $144,415 235 Library Miscellaneous Donations '■$ Total Library Fund $ $55,000 $5,000 55,000 $55,000 $5,000 55,000 Total Special Revenue Funds $$6,231,44514,026,000 $11,975,575 TOTAL ALL FUNDS $35,634,480 $. =$'32,520,05527,399,610 ♦Includes actual revenue recognized on the rnodified accrual or accrual basis as of the date the year.proposed budget was prepared plus estimated revenue for the remainder of the fiscal♦♦Moved from General Fund SCHEDULED (2 OF 2) o n CITY OF APACHE JUNCTION SUMMARY BY FUND TYPE OF OTHER FINANCING SOURCES/(USES)AND INTERFUND TRANSFERS FISCAL YEAR-2010/2011 INTERFUND TRANSFERS 2010/2011 OTHER FINANCING 2010/2011 FUND (USES)SOURCES IN --.(OUT) n GENERAL FUND Total General Fund $$$$ SPECIAL REVENUE FUNDS Total Special Revenue Funds $$$$ DEBT SERVICE FUNDS Total Debt Service Funds $$$$ CAPITAL PROJECTS FUNDS Total Capital Projects Funds $,T$ PERMANENT FUNDS n Total Permanent Funds $$$$ ENTERPRISE FUNDS Total Enterprise Funds $$$ TOTAL ALL FUNDS $$$$ SCHEDULE D 1 nn City of Apache Junction Summary by Department of Expenditures Within Each Fund Fiscai Year 2010/11 Adopted Budgeted Expenditures 2009/10 Emergency Expenditures Approved 2009/10 Actual Expenditures 2009/10 Budgeted Expenditures 2010/11Fund/Department General Fund nMayorandCouncil City Manager Management Services City Clerk Finance City Attorney Non-Departmental Development Services Parks and Recreation Library Municipal Court Public Safety Public Works $$102,245 245,743 1,324,135 556,325 507,150 566,321 5,459,250 1,553,947 3,275,236 1,349,805 538,183 8,365,503 813,467 Total General Fund $24,657,310 $97,975 $ 245,740 1,215,120 527,100 485,490 558,730 3,942,715 1,447,955 2,983,345 1,128,880 503,715 7,913,385 797,655 $21,847,805 102,155 230,875 1,256,325 664,400 491,185 562,270 4,069,920 1,488,765 3,018,600 1,240,040 510,720 8,258,375 985,065 $22,878,695$ Special Revenue Funds Highway Users Revenue Fund Public Works Engineering City Manager Parks &Recreation Total Highway Users Revenue Fund $9,425,319 $$7,676,258 1,256,030 22,467 470,564 $$4,795,495 732,530 22,465 420,970 6,095,085 1,135,900 26,825 472,505 $$5,971,460 $7730,315 nLightingDistrict$$$$55,000 SCHEDULE E(1 of 2) n n City of Apache Junction Summary by Department of Expenditures Within Each Fund Fiscai Year 2010/11 Adopted Budgeted Expenditures 2009/10 Emergency Expenditures Approved 2009/10 Actual Expenditures 2009/10 Budgeted Expenditures 2010/11Fund/Department n SPECIAL REVENUE FUNDS: Gifts and Grants Non-Depart rnental Development Services Redevelopment District City Attorney Finance CDBG Grants City Manager Management Services Municipal Court Public Safety Library Parks and Recreation Public Works $$1,250,000 424,243 $$7,978,000 50,000 1,010,000 57,990 10,000 175,000 57,60057,584 50,000 500,000 27,940 687,325 66,252 675,194 500,000 600,000 3,000 20,500 350,000 3,000 7,500 55,000 5,000 63,800 500,000 3,000 7,500 1,000,0002,178,000 Total Gifts and Grants $$$1,181,600 $11,275,2905,916,538 Capital Projects Library $$$$ Total Capital Projects $$$$ Local Transportation Assistance Fund LTAFII Public Works Total Local Transportation Assistance Fund $ $S $$n 330,550 $$$330,550 Library Fund Library S $$$69,000 8,780 74,350 Total Library Fund $$$$69,000 8,780 74,350 Total Special Revenue Funds $15,410,857 $$7,161,840 $19,465,505 ■TOTAL ALL FUNDS $40,068,167 $$29,009,645 $42,344,200 Unaudited Figures SCHEDULE E (2 of 2) nn CITY dP APACHE JUNCTION SUMMARY BY DEPARTMENT OF EXPENDITURES/EXPENSES FISCAL YEAR 2010/2011 EXPENDITURES/ EXPENSES ADJUSTMENTS APPROVED 2009/2010 ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2009/2010 ACTUAL EXPENDITURES/ EXPENSES 2009/2010* BUDGETED EXPENDITURES/ EXPENSES 2010/2011 nDEPARTMENT/FUND Mayor and Council: General Fund $$s102,245 97,975 $102,155 97,975 $102,155DepartmentTotal$$102,245 $ City Manager: General Fund HURFFund Gifts and Grants $$245,743 22,467 27,940 $245,740 $ 22,465 230,875 26,825$ Department Total $$$296,150 $268,205 257,700 Management Services: General Fund Gifts and Grants $$1,324,135 687,325 $1,215,120 $ 178,000 $1,393,120 $,2,271,3^25 1,256,325 1,015,000DepartmentTotal$$2,011,460 City Clerk: General Fund $556,325 $$527,100 $664,400 $527,100 $664,400DepartmentTotal$$556,325 Finance: General Fund Gifts and Grants $s507,150 50,000 S 485,490 $491,185.$ Department Total $$$$557,150 485,490 491,185 nCityAttorney: General Fund Gifts and Grants S $566,321 57,584 $558,730 $ 57,600 $616,330 $620^ 562,270 57,990DepartmentTotal$$623,905 Non-Departmental: General Fund Gifts and Grants HURF LT.A.F. $$5,459,250 1,250,000 $3,942,715 $4,069,920 7,978,000 Department Total $$$6,709,250 3,942,715 $12,047,920 SCHEDULE F(1 OF 2) o n CITY OF APACHE JUNCTION SUMMARY BY DEPARTMENT OF EXPENDITURES/EXPENSES FISCAL YEAR 2010/2011 ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2009/2010 EXPENDITURES/ EXPENSES ADJUSTMENTS APPROVED 2009/2010 ACTUAL EXPENDITURES/ EXPENSES 2009/2010* BUDGETED EXPENDITURES/ EXPENSES 2010/2011DEPARTMENT/FUNDn Development Services: General Fund Gifts and Grants $$1,553,947 924,243 $1,447,955 510,000 $1,957,955 $1,488,765 650,000 $2,138,765$Department Total $2,478,190 Parks and Recreation; General Fund Gifts and Grants HURFFund $3,275,236 $2,983,345 7,500 420,970 $3,411,815 $3,018,600 7,500 472,505 $3,498,605 470,564 Department Total $$3,745,800 Library: General Fund $1,349,805 $$1,128,880 3,000 8,780 $1,140,660 $1,240,040 3,000 74,350 $1,317,390 Gifts and Grants Library Fund 69,000 Department Total $$1,418,805 Municipal Court: General Fund Gifts and Grants $538,183 $66,252 $$503,715 $20,500 $510,720 $^800$Department Total $604,435 $$524,215 574,520 Public Safety: General Fund Gifts and Grants n $$8,365,503 675,194 $7,913,385 350,000 $8,263,385 $8,258,375 500,000 $8,758,375DepartmentTotal$$9,040,697 Public Works: General Fund H.U.R.F. Gifts and Grants LT.A.F. $$813,467 8,932,288 2,178,000 $$985,065 7,230,985 1,000,000 330,550 55,000 $9,601,600 797,655 5,528,025 55,000 Lighting Districts Department Total $11,923,755 $6,380,680$ Total $40,068,167 $$29,009,645 $42,344,200 SCHEDULE F (2 OF 2) ITEM NO.5 I MOVE THAT RESOLUTION NO.10-20,A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA, FULLY ADOPTING ESTIMATES OF EXPENDITURES BY THE CITY OF APACHE JUNCTION FOR THE FISCAL YEAR BEGINNING JULY 1,2010,AND ENDING JUNE 30,2011;DECLARING ESTABLISHMENT OF THE BUDGET FOR THE CITY OF APACHE JUNCTION FOR FISCAL YEAR 2010-2011;AND DECLARING AN EMERGENCY,(BE APPROVED)OR (BE DENIED). ITEM NO.6 I MOVE THAT THE SPECIAL MEETING BE ADJOURNED AT P.M. n n ROLL CALL VOTE NOTES: n MEETING OFITEM# SECONDED BY:MOTION BY: ABSTAINEDYESNO COUNCILMEMBER BARKER "SQUNCILMEMDER-OQL'EMAM COUNCILMEMBER WILSON COUNCttMEMDER DIETZ- 17^VICE MAYOR ECK COUNCILMEMBER SERDY 17MAYORINSALACO n ABSTAINEDOPPOSEDINFAVORUNAN^^STOTAL