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2011 05.03City Council Regular Agenda
PLEASE FILL OUT A"REC 3T TO SPEAK"FORM IF YOU WISH TO ADDR, THE COUNCIL AT CALL TO THE PUBLIC OR ON ANY NON-PUBLIC HEARING fl EM. 0� GO of A ache function Home of the .S upet:ctition Mountains qR�Z©�h APACHE JUNCTION CITY COUNCIL CITY COUNCIL CHAMBERS 300 EAST SUPERSTITION BOULEVARD APACHE JUNCTION,ARIZONA 85219 REGULAR MEETING AGENDA May 3, 2011 7:00 PM A. CALL TO ORDER. B. INVOCATION AND PLEDGE OF ALLEGIANCE. c• ROLL CALL. D. CONSENT AGENDA. The Council may, at this time,take single action on any or all items listed as consent agenda items.These items may include,but are not limited to,acceptance of agenda, acceptance of minutes,appointments,acceptance of resignations and adoption of certain resolutions and other items which do not require a public hearing The Consent Agenda is a timesaving device of which the Mayor and City Council is to receive documentation on these items from the City Manager for their review prior to the meeting Any member of the Council may remove any item from the Consent Agenda for discussion and cause a separate vote on the matter later in the agenda 1. Acceptance of Agenda. 2. Approval of Minutes of Regular Meeting of April 19,2011. E. AWARDS, PRESENTATIONS AND PROCLAMATIONS. Awards,presentations from other organizations,proclamations issued by the mayor,and acknowledgement of distinguished guests and visitors,and staff presentation of receipt of grant or donated funds are permitted at this time 3. PRESENTATION OF DONATION TO THE CITY BY THE LOST DUTCHMAN MARATHON COMMITTEE. Lost Dutchman Marathon,Inc. has requested time to present donations to the Parks and Recreation Department Scholarship Fund and Apache Junction Police Department Auxiliary 4. PRESENTATION AND DISCUSSION WITH LAURA DEVANY AND AIMEE KEMPTON-SAROSI OF FIRST THINGS FIRST,PINAL REGION. First Things First works in partnership with the community to see that all Arizona children birth through age five are afforded opportunities to achieve their maximum potential to succeed in school and life First Things First was established by the voters in November 2006, to help provide greater opportunities for all children five and under in Arizona to grow up ready to succeed Laura Devany and Aimee Kempton Kempton-Sarosi will provide an overview of the Pinal Region's program 5. PRESENTATION OF CERTIFICATE OF APPRECIATION TO TEEN AND TEEN ADVISORY BOARD(TAB) VOLUNTEERS AT THE LIBRARY. The City of Apache Junction would like to recognize all the Library Teen Volunteers that help staff to provide excellent customer service and programs to the community Karen Rauls, Library Circulation and Teen Advisory Supervisor will introduce the Teen Advisory Board (TAB) TAB representatives will be on hand to accept a Certificate of Appreciation from Mayor Insalaco 6. PROCLAMATION DESIGNATING MAY 15-21,2011 AS"NATIONAL PUBLIC WORKS WEEK". National Public Works Week recognizes the contributions that Public Works employees make every day to our health,safety and comfort F• ANNOUNCEMENT OF CURRENT EVENTS. The Mayor or any member of Council may at this time present a brief summary of current events However, no discussion shall take place on such items except for clarifying comments related to substance,time and location G. CITY MANAGER'S REPORT. The City Manager, members of City staff or those individuals designated by the Manager may present information pertinent to items under consideration or information related to the operation of the City There shall however be no discussion at this time except for clarification inquiries 7 MANAGER'S REPORT. H. PUBLIC HEARINGS. __ Public hearings required by applicable law shall be conducted by the Council and any person shall be given the opportunity to speak All remarks shall be addressed to the Council as a whole and not to any member thereof Such remarks shall be limited to five(5) minutes unless additional time is granted by the Mayor This time limitation shall not apply to applicants and their agents appearing before the Council 8. PROPOSED RESOLUTION NUMBERS 11-08 AUTHORITY TO SUBMIT AN APPLICATION, 11-09 COMMITMENT OF LEVERAGE FUNDING,AND 11-10 RESIDENTIAL ANTI-DISPLACEMENT AND RELOCATION ASSISTANCE PLAN FOR THE SUBMITTAL OF FISCAL YEAR 2011 COMMUNITY DEVELOPMENT BLOCK GRANT AND STATE SPECIAL PROJECT APPLICATIONS As part of the application requirements for submission of Community Development Block Grant and State Special Project applications, resolutions are required that 1) authorize the City to submit applications for funding,2)reflect leverage funds allocated to the applications,and 3)adopt a Residential Anti-displacement and Relocation Assistance Plan every five years OLD BUSINESS. The Council shall consider any business that has been previously considered and which is still unfinished to include those items previously postponed or tabled No member of the public shall be permitted to speak on these items unless invited to do so by the Mayor after first submitting a written request-to-speak form with the City Clerk None J. NEW BUSINESS. The Council shall consider any business not yet considered No member of the public shall be permitted to speak on these items unless invited to do so by the Mayor after first submitting a written request-to-speak form with the City Clerk None K. COUNCIL DIRECTION TO STAFF. This item allows the Mayor and City Council to direct staff on specifically listed matters 9. COUNCIL DIRECTION TO STAFF ON THE SUBMITTAL OF 2012 LEAGUE OF ARIZONA CITIES AND TOWNS RESOLUTION. At the April 18,2011 Work Session,council discussed the process for submitting resolutions and co-sponsoring resolutions of other municipalities to the League of Arizona Cities and Towns Staff seeks council direction on preparation and submission of a League resolution for the 2012 League platform In addition,staff seeks direction to prepare a Resolution authorizing the mayor to direct the city manager to co-sponsor additional resolutions on issues of importance to the City of Apache Junction 10 COUNCIL DIRECTION TO STAFF ON THE INDIAN COMMUNITY STATE SHARED REVENUE PROGRAM. During the April 18, 2011 City Council Work Session,city staff gave an update regarding the Indian Community State Shared Revenue Program The update focused on the possibility of the city"sponsoring"local nonprofits for the submission of grant applications to the various Native American grant programs At the conclusion of the presentation and discussion,the city council felt that additional information and research was required The council would like staff to develop a policy regarding this matter L. SELECTION OF MEETING DATES, TIMES, LOCATIONS, AND PURPOSES: 11 EXECUTIVE SESSION AT 5.45 P.M.AND WORK SESSION AT 7:00 P.M.FOR MONDAY,MAY 16,2011 IS CANCELED. 12. EXECUTIVE SESSION AT 5:45 P.M.AND REGULAR MEETING AT 7.00 P M SCHEDULED FOR TUESDAY, MAY 17,2011 IS CANCELED 13. EXECUTIVE SESSION :5 45 P.M.AND WORK SESSION AT 7.0, M.FOR MONDAY,JUNE 6,2011. 14. EXECUTIVE SESSION AT 5.45 P M FOR TUESDAY,JUNE 7,2011 OTHER MEETINGS IF NECESSARY. M CALL TO PUBLIC. At this time the public has the privilege to address the Council with requests,communications,comments or suggestions relating to City business that are not listed on the agenda All speakers must have already submitted a written"Request to Speak"form to the City Clerk no later than the conclusion of the City Manager's Report portion of the agenda If there is a group speaking on the same item,they should select a spokesperson All such remarks shall be addressed to the Council as a whole and not to any member thereof The Mayor is authorized to ask a speaker to stop speaking and leave the podium or to adjourn the meeting if anyone becomes disorderly,uncivil, makes personal attacks or continues to speak about items that are not within the jurisdiction of the city after being warned such issues are beyond the jurisdiction of the city to act The Council may not answer questions of the speaker,discuss the matter with one another, but may, at the conclusion 1) respond to criticism by a speaker, 2) ask the City Manager to review a matter,3)ask the City Manager to place the matter on a future agenda. Each ,.., speaker must approach the podium, speak into the microphone,provide their name and address There is a three(3) minute time limit per speaker N ADJOURNMENT. Copies of this agenda and additional information regarding any of the items listed above may be obtained from the City Clerk's office 300 East Superstition Boulevard,Apache Junction,AZ Monday through Friday,8 00 a m to 5 00 p m,excluding holidays If any person with a disability needs any type of accommodation,please notify the Human Resources Office, at (480)474-2617 or(480) 983-0095(TDD) at least 72 hours prior to the scheduled time CITY COUNCIL REGULAR MEETING APRIL 19, 2011 The regular meeting of the City Council of the City of Apache Junction, Arizona, was held on April 19, 2011, at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER Mayor Insalaco called the meeting to order at 7 : 00 p.m. INVOCATION Councilmember Wilson gave the Invocation. PLEDGE OF ALLEGIANCE Councilmember Smithson led the Pledge of Allegiance. ROLL CALL Councilmembers Present: Mayor Insalaco Vice Mayor Dietz Councilmember Barker Councilmember Coleman Councilmember Serdy Councilmember Smithson Councilmember Wilson Staff Present : City Manager George Hoffman Assistant City Manager Bryant Powell City Clerk Kathleen Connelly City Attorney Joel Stern Public Safety Director Jerald Monahan Others Present : Business Advocate Janine Solley Community Relations Manager Pat Brenner Captain Arnold Freeman REGULAR MEETING OF THE CITY COUNCIL APRIL 19, 2011 PAGE 1 OF 12 ACCEPTANCE OF CONSENT AGENDA Vice Mayor Dietz MOVED THAT THE CONSENT AGENDA BE ACCEPTED AS PRESENTED Councilmember Coleman SECONDED THE MOTION. VOTE: Unanimous . The motion carried. ANNOUNCEMENT OF CURRENT EVENTS Councilmember Serdy announced that Senate Bill 1041 was passed by the house and is awaiting the signature of the governor. This will enable Arizona to attract business and industry. A lot of other states are competing with Arizona for future projects like the one over in Mesa, and they are also trying to take companies we already have. He requested people contact the governor and urge her to sign the bill Vice Mayor Dietz stated he and the mayor attended a fundraiser for the Boys and Girls Club on April 11 . They seemed to be doing very well . That morning the police chief, a member of Central Arizona Association of Governments and he were at the multi-gen center to attend the kickoff for National Crime Victims Week. AWARDS, PRESENTATIONS AND COMMUNICATIONS Community Relations Manager Pat Brenner gave a presentation on the Citizen Leadership Institute. Mayor Insalaco presented certificates of graduation to the 16 graduates of the 13th Citizen Leadership Institute. CITY MANAGER' S REPORT City Manager George Hoffman commented on Mountain Health and Wellness being a finalist for receiving $100, 000 of photable tag panels in the Earthwise Energy Program associated with Salt River Project; the recent reconstruction on Cedar Drive, Warner Drive, and Ironwood Drive; slurry seal projects in Ironwood Estates I and the Cimarron subdivisions, Apache Junction REGULAR MEETING OF THE CITY COUNCIL APRIL 19, 2011 PAGE 2 OF 12 A. Industrial Park, a portion of Delaware Drive and Tomahawk; upcoming reconstruction on Ironwood Drive, Winchester, Plaza Drive, and Lawson Drive; completion of the design for the Meridian and Southern intersection; customer service by city employees at the Lost Dutchman Marathon and at the library; and commented on an article by Gary Gardner from the Parks and Recreation Department published in the national magazine Parks and Rec Business. p PUBLIC HEARINGS ORDINANCE NO. 1374, AMENDING THE APACHE JUNCTION CITY CODE, VOLUME I, CHAPTER 3 ADMINISTRATION, ARTICLE 3-14 PROPERTY DISPOSITION ) City Attorney Joel Stern briefed the council on the item. Councilmember Wilson commented it says in "ii" that it would be up to the discretion of the chief to return a gun to a lawful owner of the gun. He asked if a general family member could be the owner of the gun or would they have to meet the background check. Public Safety Director Jerald Monahan stated the rewrite of the ordinance allows them to make that determination on a case by case basis . They will use all existing information and documentation. If there is any question, they will consult with the city attorney and with representatives of Alcohol, Tobacco and Firearms . Their goal is to establish the ownership through legal means and substantial information available to them. Their desire, in reflect for the mayor and council and in the interests of this community, is that if it is appropriate to do so they want to return a weapon to a lawful owner. They will take advantage of all available information to do so. City Attorney Joel Stern added the reason it does not say family member is because they could have a situation where you have an accident and a weapon is found in a vehicle. The question is whose weapon is that. They might have a claim from a spouse, a son, the spouse may not be married anymore, or they might have someone who claims that REGULAR MEETING OF THE CITY COUNCIL APRIL 19, 2011 PAGE 3 OF 12 they let that person borrow the gun for two days to check it out and they happened to get hurt or killed in this car accident . The question is what happens to the gun. They have all these claims converging on the police department all stating it is theirs . They cannot just give it to the family member. They have to find out who the lawful owner is . It could take some time to sort out . Councilmember Wilson asked what happens if the lawful owner is the individual that was killed. City Attorney Joel Stern stated there is probably a will and it will take some time to sort out. Councilmember Wilson commented he is basically looking for that there are other ways of going about to distribute it, especially if it is a gun that is desired and the police chief can recognize that someone wants it to get back to the family or survivors He was worried on whom the lawful owner would be; the person who physically registered the gun or can it be someone else involved in it. City Attorney Joel Stern stated that is the question, and what it would take to sort that out. It will take some time. If there is no will, the testate laws of Arizona take place on what happens to someone' s property if they do not have a will and who it would go to. There is a way they would have to track that . If the city gives it to the wrong person, then the city would get a claim for the loss of that item. That is why it says that and why it may take some time to sort out, depending on how many people put a claim on it. Public Safety Director Jerald Monahan stated they will keep the weapon in safekeeping while this is all being worked out. It will not be destroyed as a routine matter of our operation. He pointed out one feature is really beneficial for them and he appreciated their allowing them to put it in. It is in Paragraph G: "Subject to test firing. " It will be viable for them to do if in the opinion of the criminal investigations commander it should be done. They REGULAR MEETING OF THE CITY COUNCIL APRIL 19, 2011 PAGE 4 OF 12 Aw have learned recently that the testing facility' s funding will be cut by 50% . The testing site in Mesa could be moved to Phoenix. They would certainly want the ability, if we have the resources, to do the test firing. If they do not have the ability in every case, this ordinance allows them to consider our own resources to do it . Mayor Insalaco asked if the weapons that have been sold have brought money in and helped the budget out in any way. Public Safety Director Jerald Monahan stated they have had two online auctions in 2010. The last one was in December. They have made a total of $9, 957 off of those two. The last sold 53 weapons . Those dollars are being turned back into their ammunition budget, which is about $20, 000 a year to keep the staff proficient and qualified per Arizona POST standards . Those online auctions are directly benefitting his ammunition budget . Mayor Insalaco opened the public hearing on the item. Mr. Brandon Gaster, 556 E. Southern, Apache Junction, asked if there is a copy of the dockets online. He asked if they are available to the public. City Clerk Kathleen Connelly stated they are online. Mr. Brandon Gaster stated he did not see an address. He asked if there is somewhere he can go. Assistant City Manager Bryant Powell stated it is www. aacity. net . Go to the government section, to council, and then under the agenda. Mr. Brandon Gaster asked if he would need Adobe Reader to read it . Assistant City Manager Bryant Powell stated he would not. REGULAR MEETING OF THE CITY COUNCIL APRIL 19, 2011 PAGE 5 OF 12 Councilmember Smithson stated he could also use the outstanding city library. City Attorney Joel Stern commented the version he has given them is not online. If this passes tonight, the mayor will sign it and a copy can be obtained through a public record request to get the actual copy of it . Mayor Insalaco closed the public hearing with no one else wishing to speak. He reopened the item to council discussion. There being no further discussion, he called for a motion. Councilmember Barker MOVED THAT ORDINANCE NO. 1374 BE READ BY TITLE ONLY AND THE READING OF THE ENTIRE ORDINANCE BE WAIVED. Vice Mayor Dietz SECONDED THE MOTION. VOTE• Unanimous . The motion carried. City Clerk Kathleen Connelly read Ordinance No. 1374 by title only. Councilmember Barker MOVED THAT ORDINANCE NO. 1374 BE APPROVED AND ADOPTED WITH THE FOLLOWING AMENDMENTS: THAT THE COPY THAT WAS GIVEN TO US BY THE CITY ATTORNEY BE THE DOCUMENT WHICH WE HAVE APPROVED. Vice Mayor Dietz SECONDED THE MOTION. City Clerk Kathleen Connelly clarified she is talking about the one with the attorney' s signature of April 19. Councilmember Barker stated that is correct . REGULAR MEETING OF THE CITY COUNCIL APRIL 19, 2011 PAGE 6 OF 12 VOTE: Unanimous . The motion carried. OLD BUSINESS None. NEW BUSINESS None. COUNCIL DIRECTION TO STAFF CITY TOW POLICY/POTENTIAL REQUEST FOR PROPOSAL FOR TOW SERVICES City Attorney Joel Stern briefed the council on the item. Councilmember Barker commented she understands that this agenda item deals with the request for proposal. She asked if it also deals with updating the policy itself. City Attorney Joel Stern stated it does . They have to update the policy. They can repeal the policy at the same time they do the request for proposal . They do not have to have a code section if they have a contractual position. There is no requirement under state law to have a separate code section. It depends on how they want to do it . If they want to direct staff to create an ordinance that repeals he would wait until after the request for proposal process is completed and they have signed contracts for different companies. Public Safety Director Jerald Monahan stated he and Captain Kelly were there to answer any questions . They desire to see a policy or procedure that allows them some consistency. In discussions with the industry, he believes they desire the same thing. They have seen from the industry that when they have received a complaint against one of them and the department has approached them, there has been a diligence to resolve the complaint . Going to a different policy REGULAR MEETING OF THE CITY COUNCIL APRIL 19, 2011 PAGE 7 OF 12 seems to be a way to gain the consistency and balance that the mayor and council desire to meet the needs of the community. It will also meet the department' s needs and he believes the industry' s needs as well Councilmember Smithson commented the request for proposal would lead to us reaching an agreement with a specific number of tow operators . He asked if they would still be using the rotation system among those. "" Public Safety Director Jerald Monahan stated that is correct . They would retain the rotation- based system. Councilmember Smithson asked if they had anywhere from 3 to 6 it would automatically rotate among all of those. Public Safety Director Jerald Monahan stated that is correct . Councilmember Serdy commented they would make sure that these are local companies . They would like to keep this local with home offices here. He keeps remembering when rental car companies had all their license plates from Florida just to work the system. He would hate to see Phoenix and Chandler companies getting on our rotation. He would like to know they are giving preference to our local companies and protecting our businesses here. Public Safety Director Jerald Monahan stated that is understood. Mayor Insalaco closed the discussion with no further comments and called for a motion. Councilmember Barker MOVED THAT THE FOLLOWING DIRECTION BE GIVEN TO STAFF REGARDING CITY TOW POLICY/POTENTIAL REQUEST FOR PROPOSAL (RFP) FOR TOW SERVICES: THAT WE GO FOR AN RFP THAT SETS PRICES, THAT ADDS A MANDATORY AUDIT, THAT SETS THE NUMBER OF COMPANIES UP TO 5 WITH THE INITIAL RFP AND THEN REDUCES TO 4 WITH ATTRITION IF A COMPANY DROPS OUT. THAT IT INCLUDES ANY EQUIPMENT OR REGULAR MEETING OF THE CITY COUNCIL APRIL 19, 2011 PAGE 8 OF 12 Aw Am► REQUIREMENTS UPDATES TO OUR CURRENT POLICIES, AND THAT IT INCLUDE AS MUCH OF THE ORIGINAL ORDINANCE AS IS POSSIBLE AND NECESSARY. City Attorney Joel Stern suggested they have a time limit of no less than 90 days to get this done. ,.k Councilmember Barker AMENDED HER MOTION TO ADD A TIME LIMIT OF NO LESS THAN 90 DAYS. Vice Mayor Dietz SECONDED THE MOTION. VOTE: Unanimous . The motion carried. SELECTION OF A "BRAND" FOR DOWNTOWN APACHE JUNCTION ) Assistant City Manager Bryant Powell briefed the council on the item. Vice Mayor Dietz commented he thinks it looks good. Councilmember Barker asked what the little "wrench" is to the left of the "A". Vice Mayor Dietz stated it is a rattlesnake getting ready to bite. Auk Assistant City Manager Bryant Powell asked if they wanted them to work that a little bit . Vice Mayor Dietz asked them to do so. Councilmember Coleman commented it is a great idea . Assistant City Manager Bryant Powell stated the next thing they need agreement on is the tag REGULAR MEETING OF THE CITY COUNCIL APRIL 19, 2011 PAGE 9 OF 12 line. The ones they seemed to like earlier are "surrounded by legends" or "naturally inspired". The downtown businesses gave positive feedback on all of it with a slight preference for "Surrounded by Legends" . There were some suggestions on fonts but that is dependent upon events. Immediate applications would be wayfinding signs, banners for Plaza and Phelps, and Call to Artists median pedestal opportunity. There was general discussion on which tagline was preferred. The consensus was "Surrounded by Legends". Councilmember Serdy commented the naturally sounds like it could be a health food community. We have more history out here than most of the other valley cities . He would definitely rather go with the legends one. There again was general discussion on the tagline. The consensus from both sides of the council was "Surrounded by Legends". Mayor Insalaco closed the discussion with no further comments and called for a motion. Vice Mayor Dietz MOVED THAT THE FOLLOWING DIRECTION BE GIVEN TO STAFF REGARDING THE SELECTION OF A "BRAND" FOR DOWNTOWN APACHE JUNCTION: THAT WE SELECT THE PRESENTATION THAT BRYANT GAVE US WITH THE "AJ" BRAND AND THE TAGLINE OF SURROUNDED BY LEGENDS . Councilmember Barker SECONDED THE MOTION. VOTE: Unanimous . The motion carried. SELECTION OF MEETING DATES, TIMES, LOCATIONS, AND PURPOSES Vice Mayor Dietz MOVED THAT AN EXECUTIVE SESSION AT 5 : 45 P.M. AND A WORK SESSION AT 7 : 00 P.M. BE HELD ON MONDAY, MAY 2, 2011, IN THE CITY COUNCIL CONFERENCE ROOM AND CITY COUNCIL CHAMBERS, RESPECTIVELY; AND REGULAR MEETING OF THE CITY COUNCIL APRIL 19, 2011 PAGE 10 OF 12 THAT AN EXECUTIVE SESSION AT 5: 45 P.M. BE HELD ON TUESDAY, MAY 3, 2011, IN THE CITY COUNCIL CONFERENCE ROOM. Councilmember Barker SECONDED THE MOTION. VOTE: Unanimous . The motion carried. A. CALL TO THE PUBLIC: Ms. Tess Nesser, 1511 S . Cactus, Apache Junction, addressed the council regarding the annual dinner and dance fundraiser for the Boys and Girls Club. Mr. Mansoor Naqvi, 16 E. Greentree Drive, Tempe, addressed the council on behalf of the Arizona Real Estate Investment Association and the Arizona Rental Property Owners and Landlord Association regarding working with staff on real estate and property issues. ADJOURNMENT Mayor Insalaco adjourned the meeting at 7 : 59 p.m. Consent Agenda Items are as follows : 1 . Acceptance of Agenda. 2 . Approval of Minutes of Regular Meeting of April 5, 2011 . ACCEPTED THIS 3RD DAY OF MAY, 2011, BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA. SIGNED AND ATTESTED TO THIS 3RD DAY OF MAY, 2011 . JOHN S. INSALACO Mayor REGULAR MEETING OF THE CITY COUNCIL APRIL 19, 2011 PAGE 11 OF 12 ATTEST: KATHLEEN CONNELLY City Clerk CITY COUNCIL MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of the City of Apache Junction, Arizona, held on the 19th day of April, 2011 . I further certify that the meeting was duly called and held and that a quorum was present . Dated this 26th day of April, 2011 . KATHLEEN CONNELLY f' City Clerk p REGULAR MEETING OF THE CITY COUNCIL APRIL 19, 2011 PAGE 12 OF 12 ROLL CALL VOTE NOTES vii) \-/ ITEM # 1 `1 MEETIN OF MOTION BY ?ALI 1- _SECONDED BY YES NO ABSTAINED COUNCILMEMBER SMITHSON COUNCILMEMBER BARKER VICE MAYOR DIETZ COUNCILMEMBER COLEMAN COUNCILMEMBER SERDY v� COUNCILMEMBER WILSON ✓ MAYOR INSALACO V UNANIMOUS IN FAVOR OPPOSED ABSTAINED TOTAL t, CONSENT AGENDA ITEMS NO. 1-2 I MOVE THAT THE CONSENT AGENDA BE ACCEPTED AS PRESENTED. Pp�CHf�G ° y° City of Apache Junction � z Home of the Superstition Mountains 4R11Ot al Print TO: City Manager's Office FROM: Jeff Bell, Parks and Recreation Director DATE: May 3, 2011 Agenda Type : Regular Agenda Council Priority Focus Area: TITLE OF AGENDA ITEM: PRESENTATION OF DONATION TO THE CITY BY THE LOST DUTCHMAN MARATHON COMMITTEE. ACTION REQUESTED: DISCUSSION/ BACKGROUND INFORMATION: Lost Dutchman Marathon, Inc. has requested time to present donations to the Parks and Recreation Department Scholarship Fund and Apache Junction Police Department Auxiliary FISCAL IMPACT: OPTIONS/ALTERNATIVES: RECOMMENDATION: ATTACHMENTS: Click to download No Attachments Available g,!\CHf Jo ° City of Apache junction Home of the .Super./ition Mountains 4RIZOt* as Print TO: City Manager's Office FROM: Bryant Powell, Assistant City Manager DATE: May 3, 2011 Agenda Type : Regular Agenda Council Priority Focus Area: Communication/Outreach TITLE OF AGENDA ITEM: PRESENTATION AND DISCUSSION WITH LAURA DEVANY AND AIMEE KEMPTON-SAROSI OF FIRST THINGS FIRST, PINAL REGION ACTION REQUESTED: Presentation and Discussion DISCUSSION/BACKGROUND INFORMATION: First Things First works in partnership with the community to see that all Arizona children birth through age five are afforded opportunities to achieve their maximum potential to succeed in school and life First Things First was established by the voters in November 2006, to help provide greater opportunities for all children five and under in Arizona to grow up ready to succeed Laura Devany and Aimee Kempton Kempton-Sarosi will provide an overview of the Pinal Region's program. FISCAL IMPACT: Budgetary Approval Not Required ^OPTIONS/ALTERNATIVES: RECOMMENDATION: ATTACHMENTS: Click to download D First Things First Overview t^ FIRST THINGS FIRST s FIRST THINGS FIRST 0 III II A ,,. , s- ,4,' CREATED BY ARIZONA VOTERS DRIVEN BY LOCAL COMMUNITIES —7#773 On November 7, 2006,Arizonans made Not all children have the same needs,and ` 4,{ an histonc decision on behalf of our state's voters designed First Things First to meet ,4 smallest citizens. By majority vote,they made the diverse needs of Arizona communities 4� �/ / f`, a commitment to all Arizona children 5 and Decisions about which early education and - 'A- Y younger.that kids would have the tools they health strategies will be funded are made by need to amve at school healthy and ready to the 31 regional partnership councils made N. succeed The voters backed that promise up of community volunteers,not government with an 80-cent per pack increase on tobacco products,so that funding for early childhood , ' services for our youngest children would not ` "' be at the mercy of economic and political " le winds. -_ Ncc.- AO- . ir..,0 The initiative also created the statewide First Things First board and the 31 regional °''* (i partnership councils that share the :... responsibility of ensuring that these early ¢A childhood funds are spent on strategies that ` '� will result in improved education and health , , outcomes for kids 5 and younger bureaucrats Each regional council member N+ represents a specific segment of the ;� • \ community that has a stake in ensunng that I(` our children grow up to be healthy productive adults,inducing parents,Tribal leaders, educators, health professionals,business leaders, philanthropists and leaders of faith x communities The regional councils study the challenges faced by children in their l, communities and the resources that exist to N.,,, I help kids in their area Because of all these t factors,the regional councils know best what their kids need FOCUSED ON KIDS BIRTH TO FIVE ` s Why focus on kids 5 and younger?Research Ashows that 80%of a child's brain is formed by age 3, more than 90% by age 5. Because E of this rapid development,what happens to children in the early years lays the foundation for a lifetime Research has proven that kids LEARN MORE ABOUT FTF with quality early childhood experiences do better in school They are more likely to For more information and to find advance into college and successful careers your Regional Partnership Council, They also tend to be healthier and demand please visit us at www.azftf.gov. less from the public welfare system PROVEN TO WORK • Almost 12,000 children who would have had nowhere else to go have been able to remain in child care while their parents National studies show that children exposed to high-quality work,look for work, or prepare themselves for work early childhood education • 64,000 parents of newborns have received an Arizona Parent • Are 40% less likely to need special education or be held back Kit before they leave the hospital The kit includes critical infor- a grade, mation about healthy parenting practices and how to support their baby's early learning • Are 70% less likely to commit a violent crime by age 18, • Almost 30,000 Arizona children are receiving improved • Have better language, math and social skills,and better rela- childcare from better-trained teachers in more nurturing, tionships with classmates, literature-rich learning environments • Have better cognitive and sensory skills and experience less • Almost 9,300 families have received home-based services to anxiety,and, strengthen their families and support their child's early learn- Score higher on school-readiness tests mg and health • • 330,000 children will benefit from training to physicians on the First Things First's Signature Programs build on this body of specific needs of young children so that they are better able research to address cntical early childhood needs statewide, to identify developmental concerns and refer parents to the including supporting parents appropriate services to address those concerns in their role as a child's first teacher,improving the quality • 66,000 children benefit from child care health consultants of early learning in homes and who help early caregivers create healthy,safe learning envi- child care centers,enhancing ronments the professional skills of • Almost 137,000 food boxes were distributed (2 5 million teachers working with our pounds of food)to help families with children five and younger youngest kids,and helping have access to nutritious food doctors to address a child's developmental md physical needs EFFICIENT Our regional strategies vary from county to county They In addition to being effective, First Things First is also efficient also are research-based,and address issues specific to a By law,90 percent of the revenue collected must be used to community Regional strategies may include Native language fund early education and health services for children 5 years development,family literacy,preventative oral health care, old and younger No more than 10%of revenue collected may early detection of developmental problems,and prevention of be used for administrative costs child abuse and child obesity. FY09&FY10 Program Expenditures by Goal Area Administrative Account 10% Total=$87 9 Million PIN Public Awareness 3.25% Program Account 90% Coordination 0.37% Evaluation 6 52% ,a51Family Support 26 43% Health 8.80% Professional Development 3 95% ACCOUNTABLE Quality and Access 50 68% Most importantly,First Things First is accountable—to voters, to the state, and most importantly,to Arizona's children That's why we have partnered with the state's three universities EFFECTIVE to do an independent study of the impact First Things First services have on the long-term education and health of Although First Things First services have been available for a Arizona's youngest This study,called the First Things First short time,their impact has been tremendous In Fiscal Year External Evaluation, is believed to be the most comprehensive 2010 alone assessment of the impact of an early childhood initiative in the country' 1 N 5/2/2011 FIRST THINGS FIRST gl III T 4 FIRST THINGS FIRST WHAT IS FIRST THINGS FIRST? FIRST THINGS FIRST Pi Tools for Learning and Healthy "4 Development from Birth -ow Preparation for Success in School and Beyond Ensuring Services for All Arizona Children a 1 r 5/2/201' N Getting children ready for school means more than packing their lunches,filling their backpacks,and getting them to the bus on time. In 0 fact,the job of helping children succeed in school rM starts the day they're born Est., FIRST THINGS FIRST Leadership �i •Community-focused structure •Getting 90 cents of every dollar to programs serving children f r- •Dedicated local funding Ti Fulfilling Needs 7 •More than 9,000 children have access to child care •Parents of at least 80,000 newborns received tools to , develop healthy,learning babies •Medical outreach improved • the healthcare of more than 330,000 children 2 a- 5/2/2011 Fulfilling Needs •Teacher training improved child care for 33,000 children •Home-based services j"• fAlt. developed nurturing :• parent/child relationships for ok 15,000 children •Health professionals taught caregivers safer,healthier living for 66,000 children I First Things First in your community •Arizona Parent Kit •Early literacy programs •" •Quality First j •Birth to Five Helpline x Longitudinal Study of Results •Are children healthy and ready for school? •Do families have improved access to quality early childhood services? •What impact have ith "'- First Things First Investments had on children and families? 3 5/2/2011 WE NEED YOUR SUPPORT • Engage Community Leaders WIN Educate Local Media Secure Support from Community rganizations For children to be successful in school and beyond,they must start out on the right path. • Early childhood programs give children a solid start in life and a foundation upon which they can build. Your support can help build that foundation. E.{ FIRST THINGS FIRST ee In Anal county: 1515 E Florence Blvd.,Suite 110 • Cara Grande,AZ 85122 t Laura Devany,Community Outreach Coordinator e 602615-8897 mobile e¢ Aimee Kem ton Sarosp It. p glonal Manager 520-836-5838ofIwo Learn more.Get involved, the final arftf.to 1S.9 Sign up for regular email alerts it ,., if ° - Tell 2 other people about the great ffing o'* l UiIP GS FIRST 4 PQ�CHF✓G 1. City o`f Apache Junction z Home of the .S tr er:s itron Mountains 4QIZOt al Print TO: City Manager's Office FROM: Spencer Paden, Library Manager DATE: May 3,2011 Agenda Type : Regular Agenda Council Priority Focus Area: TITLE OF AGENDA ITEM: PRESENTATION OF CERTIFICATE OF APPRECIATION TO TEEN AND TEEN ADVISORY BOARD (TAB) VOLUNTEERS AT THE LIBRARY. ACTION REQUESTED: Presentation and Discussion DISCUSSION/ BACKGROUND INFORMATION: The City of Apache Junction would like to recognize all the Library Teen Volunteers that help staff to provide excellent customer service and programs to the community. Karen Rauls, Library Circulation and Teen Advisory Supervisor will introduce the Teen Advisory Board (TAB). TAB representatives will be on hand to accept a Certificate of Appreciation from Mayor Insalaco. FISCAL IMPACT: OPTIONS/ALTERNATIVES: RECOMMENDATION: ATTACHMENTS: Click to download D Cover Memo MEMORANDUM TO HONORABLE MAYOR AND CITY COUNCIL MEMBERS THROUGH BRYANT POWELL, ASSISTANT CITY MANAGER FROM. SPENCER PADEN, LIBRARY MANAGER SUBJECT. RECOGNITION OF LIBRARY TEEN VOLUNTEERS DATE: APRIL 18, 2011 The City of Apache Junction would like to recognize the Library's Teen and Teen Advisory Board volunteers The Teen Advisory Board (TAB) is dedicated to promoting the Library and creating events to bring more teens into the facility During the past year, TAB has hosted a record number of teen events. This active group represented the Library in the Lost Dutchman's Day Parade and has assisted with a number of children's programs as well Karen Rauls, Library Circulation and TAB Supervisor, will introduce the teen advisory board representatives that will be on hand to accept a"Certificate of Appreciation" from Mayor Insalaco PPACHF✓ 04t { �'Gyn pity of Apache Junction z .2.. Home qf the Superstition Mountains 4 PlzoN* EM Print TO: City Manager's Office FROM: Giao Pham, Interim Public Works Director DATE: May 3,2011 Agenda Type : Regular Agenda Council Priority Focus Area: Additional Item Outside Scope of Identified Council Priorities TITLE OF AGENDA ITEM: PROCLAMATION DESIGNATING MAY 15-21, 2011 AS"NATIONAL PUBLIC WORKS WEEK". ACTION REQUESTED: Presentation and Discussion DISCUSSION/ BACKGROUND INFORMATION: National Public Works Week recognizes the contributions that Public Works employees make every day to our health, safety and comfort FISCAL IMPACT: Budgetary Approval Not Required OPTIONS/ALTERNATIVES: RECOMMENDATION: leading of Proclamation. ATTACHMENTS: Click to download 0 Proclamation Proclamation "NATIONAL PUBLIC WORKS WEEK" MAY 15-21, 2011 WHEREAS, PUBLIC WORKS services provided in our community are an integral part of our citizens'everyday lives, and WHEREAS, the support of an informed and understanding citizenry is vital to the efficient operation of PUBLIC WORKS systems and programs, and WHEREAS, the health, safety and comfort of this community greatly depends on these PUBLIC WORKS facilities and services, and WHEREAS, the quality and effectiveness of these facilities, as well as their planning, design and construction is vitally dependent upon the efforts and skill of PUBLIC WORKS officials, and WHEREAS, the efficiency of the qualified and dedicated personnel who staff PUBLIC WORKS departments is materially influenced by the people's attitude and understanding of the importance of the work they perform NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the City of Apache Junction, Arizona, that I, Mayor John S Insalaco do hereby proclaim May 15th through May 21st, 2011 as "NATIONAL PUBLIC WORKS WEEK" in Apache Junction, and call upon all citizens and civic organizations to acquaint themselves with the efforts involved in providing our PUBLIC WORKS services, and recognize the contributions the PUBLIC WORKS employees make every day to our HEALTH,SAFETY,COMFORT AND QUALITY OF LIFE Signed this day of , 2011. 'MI' JOHN S. INSALACO MAYOR ATTEST. KATHLEEN CONNELLY CITY CLERK N t` ACHF pity of Apache Junction z Home of'the .Superstztroii Mountains 4PizON* E,Print TO: City Manager's Office FROM: George Hoffman, City Manager DATE: May 3,2011 Agenda Type : Regular Agenda Council Priority Focus Area: TITLE OF AGENDA ITEM: MANAGER'S REPORT. ACTION REQUESTED: DISCUSSION/ BACKGROUND INFORMATION: FISCAL IMPACT: OPTIONS/ALTERNATIVES: RECOMMENDATION: r.. ATTACHMENTS: Click to download No Attachments Available /i PUBLIC HEARING PIN 1. For PROPOSED RESOLUTION NUMBERS 11-08 AUTHORITY TO SUBMIT AN APPLICATION, 11-09 COMMITMENT OF LEVERAGE FUNDING,AND 11-10 RESIDENTIAL ANTI-DISPLACEMENT AND RELOCATION ASSISTANCE PLAN FOR THE SUBMITTAL OF FISCAL YEAR 2011 COMMUNITY DEVELOPMENT BLOCK GRANT AND STATE SPECIAL PROJECT APPLICATIONS. 2. Will PROGRAM COORDINATOR HEATHER PATEL speak to the Council? 3. Will the applicant or spokesperson please speak to the Council on this item? 4. Is there anyone from the public who wishes to speak on this item? (Are there any "Request to Speak" forms?) 5. If not, this hearing is closed. 6. Is there any discussion? 7. Call for a motion. 8. Call for a second. 9. Roll call vote. AEI b. PQACkF✓o y"� City o,f Apache junction Home of the .Superstition Mountains 4Rlzolo- Print TO: City Manager's Office FROM: Heather Patel, Program Coordinator DATE: May 3, 2011 Agenda Type : Regular Agenda Council Priority Focus Area: Community Development TITLE OF AGENDA ITEM: PROPOSED RESOLUTION NUMBERS 11-08 AUTHORITY TO SUBMIT AN APPLICATION, 11-09 COMMITMENT OF LEVERAGE FUNDING,AND 11-10 RESIDENTIAL ANTI-DISPLACEMENT AND RELOCATION ASSISTANCE PLAN FOR THE SUBMITTAL OF FISCAL YEAR 2011 COMMUNITY DEVELOPMENT BLOCK GRANT AND STATE SPECIAL PROJECT APPLICATIONS. ACTION REQUESTED: Recommendation for Approval DISCUSSION/BACKGROUND INFORMATION: As part of the application requirements for submission of Community Development Block Grant and State Special Project applications, resolutions are required that 1) authorize the City to submit applications for funding; 2) reflect leverage funds allocated to the applications, and 3) adopt a Residential Anti-displacement and Relocation Assistance Plan every five years FISCAL IMPACT: ,,.^OPTIONS/ALTERNATIVES: RECOMMENDATION: Staff respectfully recommends that Council 1) Conduct a public hearing, and 2) Adopt Resolution Numbers 11-08 (Authority to Submit), 11-09 (Commitment of Leverage Funds), and 11-10 (Residential Anti-displacement and Relocation Assistance Plan). ATTACHMENTS: Click to download 0 Cover Memo • Resolution No. 11-08 d Resolution No. 11-09 O Resolution No. 11-10 13 Proposed project budget breakdown WCt1E O O.a U i" City of Apache Junction '4Rf Z oHP Development Services Department MEMORANDUM DATE: April 21, 2011 TO: The Honorable Mayor and City Council THROUGH: George Hoffman, City Manager Brad Steinke, Development Services Director Roger Hacker, Revenue Resource Manager FROM: Heather Patel, Program Coordinator SUBJECT: Fiscal Year 2011 Community Development Block Grant and Fiscal Year 2010/2011 State Special Project Programs—Resolution Number 11-08 (Authority to Submit), Resolution Number 11-09 (Commitment of Leverage Funds),and Resolution Number 11-10 (Residential Anti-displacement and Relocation Assistance Plan) REQUEST Staff respectfully requests that the City Council review, discuss, and approve. 1) Resolution Number 11-08 authorizing the submission of the City's Fiscal Year 2011 ("FY10") Community Development Block Grant Regional Account("CDBG")and Fiscal Year 2010/2011 ("FY10/11") State Special Project("SSP")applications; 2) Resolution Number 11-09 authorizing the use of leverage funds for the FYI 1 CDBG and the FY10/11 SSP application(s); and 3) Resolution Number 11-10 a Residential Anti-displacement and Relocation Assistance Plan. BACKGROUND The City of Apache Junction is eligible to submit applications to the Arizona Department of Housing ("ADOH") for both CDBG and SSP funding The City of Apache Junction is anticipating receiving approximately$140,000 in CDBG funds to be used over a two year period of time(January 2012—December 2013) These funds are guaranteed to the community as long as a viable project is submitted for funding to ADOH. The City may retain up to 18%of these funds for administrative costs. This application is due June 1, 2011. .•. .ft. In years past, the City partnered with the Town of Payson to receive double funding every other year. The City has chosen to end that partnership as of the FY11 due to anticipated changes in the CDBG program The City of Apache Junction is anticipating submitting an application (s) for the SSP funds which the City may request up to $300,000 per application to be used over a two year period of time These funds are a statewide competitive grant. The City may retain up to 18%of these funds for administrative costs The application is due June 1, 2011 FY10 SSP The FY10 SSP public participation process began on November 12, 2009 with a public meeting and discussion with the Leadership Team. On November 30, 2009 staff presented the proposed projects for Council's review and discussion During the December 15, 2009 Council Meeting, a public hearing was held to gain input from the public and from the Council on potential projects for the submission of the FY 2010 SSP funding. At that time the City Council recommended that a project selection for FY10 SSP be held until the summer of 2010 for further evaluation and discussion. Staff returned to Council on July 6, 2010 to advise the Council of the revised list of projects for consideration based upon additional research. 1) Downtown Redevelopment Project(Commercial Rehabilitation)= $300,000 2) Rehabilitation of Safe House=$66,000 3) Sewer Connections= $200,000 4) Downtown Redevelopment Project(Plaza Drive improvements)=$300,000 On September 7, 2010 during a public meeting, the Council selected to complete Phase Two of Plaza Drive improvements. FY11 CDBG and FY11 SSP The FY11 CDBG and FYI 1 SSP process began on October 19, 2010 with a public meeting Additionally, on October 28, 2010 The Leadership Team met to discuss potential projects On January 4, 2011 during a public meeting, the Council selected to submit the following applications. *�► 1) FY11 CDBG funding to install sidewalks along Old West Highway 2) FY11 SSP funding to complete improvements to North Apache Trail Although the City has conducted the public participation process for the FY11 CDBG and two separate fiscal years of SSP funding, both FY10 and FY11, recent information provided by ADOH has indicated that the SSP program will not be in two separate application cycles, rather the funds will be combined into one grant, FY10/1 1 It is the City's intention to submit two applications under the FY10/11 SSP program although funding for both is unlikely As a result, a new public hearing was required to clarify the available funding and the proposed projects On March 1, 2011, a public hearing was held The City Council reviewed proposed applications and the changes to the funding allocations. The City Council voted to submit the following applications. 1) FYI I CDBG— Sidewalk Improvements to Old West Highway 2) FY10/11 SSP—North Apache Trail Improvements (two applications) 2 DISCUSSION As part of the application requirements for submission of CDBG and SSP applications, a resolution is required that authorizes the City to submit applications to the Arizona Department of Housing for funding Resolution Number 11-08 further authorizes the Mayor to sign the applications, contracts, and grant documents, and take all actions necessary to implement and complete the activities submitted within the applications Resolution No 11-09 reflects leverage funds allocated to the FY11 CDBG and the FY10/11 SSP application (s) Under the FY11 CDBG program, leverage is not required However,when putting together the project budget, the Public Works Engineering staff will take a large role in the completion of this project by working with the engineering firm that will be hired as well as conducting meetings and completing site inspections Therefore it is customary to indicate the time spent on this project by Public Works staff as leverage It is anticipated that the City will provide$9,400 as leverage to the project, of which$8,800 will be in-kind leverage through staff time to complete the project. The remaining$600 will be for postage, supplies, and advertising Under the FY10/l 1 SSP application,the State requires leverage funds in the form of cash or in-kind services in order to rank and rate each application for funding under the competitive application process The city anticipates submitting two applications for the completion of North Apache Trail Under the first application, or phase one, the project is proposed to cost$270,000 plus a 10% contingency The grant will be proposed to pay for$270,000 of construction and$30,000 in staff time The proposed leverage include$27,000 for construction, $62,485 for engineering that was required to be completed prior to the application submittal, $23,730 for public works staff time, and$600 for postage, supplies, and advertising Leverage for phase one will equal $113,815. Application two,or phase two,will cost$416,000 plus a 10%contingency The grant will be proposed to pay for$300,000 of construction; $157,600 will be leverage funding Every five years it is required by the state that a resolution be adopted for a Residential Anti eiN - displacement and Relocation Assistance Plan. A resolution is required regardless of whether a "housing"application is being submitted Resolution No. 11-10 provides information and assistance to potentially relocated homeowners as a result of a federally funded projects being completed by the City of Apache Junction RECOMMENDATION Staff respectfully requests that Council review, discuss, and approve Resolution Nos 11-08, 1 1-09, and 11-10 ACTION REQUIRED Presentation, Discussion and Approval Attachment 1. Resolution Number 11-08 (Authority to Submit) Attachment 2 Resolution Number 11-09(Commitment of Leverage Funds) 3 Attachment 3. Resolution Number 11-10 (Residential Anti-displacement and Relocation Assistance Plan) Attachment 4• Proposed project budget breakdown a l RESOLUTION NO. 11-08 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, AUTHORIZING THE SUBMISSION OF APPLICATION (S) FOR FY 2011 STATE COMMUNITY DEVELOPMENT BLOCK GRANT REGIONAL ACCOUNT ("CDBG RA") , FY 2010/2011 STATE SPECIAL PROJECT ("SSP") FUNDS, AND CERTIFYING THAT THE APPLICATION (S) : (1) MEETS THE IDENTIFIED HOUSING AND COMMUNITY DEVELOPMENT NEEDS, AND (2) IS NECESSARY FOR IMPLEMENTATION AND COMPLETION OF THE ACTIVITIES OUTLINED IN THE CDBG RA AND SSP APPLICATIONS) WHEREAS, the City of Apache Junction is desirous of undertaking community development activities; and WHEREAS, the State of Arizona is administering the Community Development Block Grant ("CDBG") Program; and WHEREAS, the State CDBG Program requires that the requested CDBG funds address one of the three congressionally-mandated national objectives; and WHEREAS, the activities within these applications address the identified housing and community development needs, including the needs of low and moderate income persons, and WHEREAS, a grantee of State CDBG funds is required to comply with the CDBG Program guidelines and federal statutes and regulations, and ems WHEREAS, on November 12, 2009, December 15, 2009, February 2, 2010, September 7, 2010, October 19, 2010, January 4, 2011, March 1, 2011, and May 3, 2011, the Apache Junction City Council held public hearings on CDBG RA and SSP proposed projects NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Apache Junction as follows . SECTION 1. Staff is authorized to submit applications to the State of Arizona Department of Housing for Fiscal Year 2011 CDBG RA, and Fiscal Year 2010/2011 SSP funds, and the Mayor is authorized to sign the applications, contracts, grant documents and other related documents for receipt and use of CDBG funds for. RESOLUTION NO. 11-08 PAGE 1 OF 2 auk_ p FY 2011 CDBG RA - Old West Highway Sidewalk Improvements = funding maximum FY 2010/2011 SSP - North Apache Trail Improvements = up to $300, 000 per application SECTION 2 : oink The Mayor is authorized to take any and all actions necessary to implement and complete the activities submitted in the applications SECTION 3 . The applications for State CDBG RA and SSP funds further the needs under State guidelines for low and moderate income persons . SECTION 4 : The City of Apache Junction shall comply with all State CDBG Program guidelines, federal statutes and regulations applicable to the State CDBG Program and certifications contained in the applications . PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION THIS DAY OF 2011 . SIGNED AND ATTESTED TO THIS DAY OF 2011 JOHN INSALACO Mayor ATTEST. KATHLEEN CONNELLY City Clerk APPROVED AS TO FORM. RICHARD J. STERN City Attorney RESOLUTION NO 11-08 PAGE 2 OF 2 RESOLUTION NO 11-09 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, COMMITTING LOCAL FUNDS AS LEVERAGE FOR FY 2011 COMMUNITY DEVELOPMENT BLOCK GRANT ("CDBG") AND FY 2010/2011 STATE SPECIAL PROJECTS ^ ("SSP") APPLICATION (S) . WHEREAS, the City of Apache Junction has adopted Resolution Number 11-08 which authorizes submission of an application (s) to the State of Arizona, Department of Housing ("ADOH") for State Special Project Funding, and WHEREAS, that application indicates that $280, 815 will be committed by the City of Apache Junction as leveraged funds, in the form of cash or resources to be used to complete the project; and WHEREAS, the CDBG Program requires that all local leveraged funds/resources be committed in the form of a resolution by the governing body, and that such a commitment contain an opinion by the applicant ' s legal counsel that the leveraged funds represent a binding commitment, legally enforceable under State laws NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, AS FOLLOWS• 1) The Mayor and City Council hereby commit $280, 815 in funds ems and resources to the FY11 CDBG and the FY10/11 SSP Program, to be used for project costs, contingent upon the receipt of the grant assistance 2) That the Mayor and City Council of the City of Apache Junction hereby find that this commitment is legally binding based on the legal opinion of the City attorney, and that such funds will be available for an audit at the termination of the grant, if so required by ADOH. RESOLUTION NO. 11-09 PAGE 1 OF 2 /1 PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION THIS DAY OF 2011 SIGNED AND ATTESTED TO THIS DAY OF 2011 ... JOHN INSALACO Mayor ATTEST: KATHLEEN CONNELLY City Clerk APPROVED AS TO FORM. RICHARD J. STERN City Attorney RESOLUTION NO. 11-09 PAGE 2 OF 2 emN l" RESOLUTION NO 11-10 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, ADOPTING A RESIDENTIAL ANTI-DISPLACEMENT AND RELOCATION ASSISTANCE PLAN FOR FISCAL YEAR 2011 AS REQUIRED UNDER SECTION 104 (D) OF THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974, AS emS AMENDED WHEREAS, Section 104 (d) of the Housing and Community Development Act of 1974 (42 U.S .C.A. § 5301, et seq. ) , as amended, and its implementing regulations, require that each applicant for Community Development Block Grant funds must adopt, make public, and certify that it is following a residential anti- displacement and relocation assistance plan; and WHEREAS, the City of Apache Junction, Arizona, is submitting an application to the Arizona Department of Housing for FY 2011 Community Development Block Grant funds . NOW, THEREFORE, BE IT RESOLVED, that the Mayor and City Council of the City of Apache Junction do hereby adopt the residential anti-displacement and relocation assistance plan as described below: RESIDENTIAL ANTIDISPLACEMENT AND RELOCATION ASSISTANCE PLAN The City of Apache Junction will replace all occupied and vacant occupiable low/moderate income dwelling units demolished or converted to a use other than low/moderate income housing as a direct result of activities commenced with funds provided under the Housing and Community Development Act of 1974 (42 U S C A. § eiN 5301, et seq. ) , as amended. All replacement housing will be provided within three years of the commencement of the demolition or rehabilitation relating to conversion. Before obligating or expending funds that will directly result in such demolition or conversion, the City of Apache Junction will make public and submit to the Arizona Department of Housing CDBG Program the following information in writing. 1 A description of the proposed activity Resolution No. 11-10 Page 1 of 4 2 The general location on a map and approximate number of dwelling units by size (number of bedrooms) that will be demolished or converted to a use other than as low/moderate dwelling units as a direct result of the assisted activity. 3 . A time schedule for the commencement and completion of the demolition or conversion. 4 The general location on a map and approximate number of dwelling units by size (number of bedrooms) that will be provided as replacement dwelling units 5 . The source of funding and a time schedule for the provision of replacement dwelling units . 6 The basis for concluding that each replacement dwelling unit will remain a low/moderate dwelling unit for at least 10 years from the date of initial occupancy. 7 . Information demonstrating that any proposed replacement of housing units with smaller dwelling units (e g a two-bedroom unit with two one-bedroom units) , or any proposed replacement of efficiency or single-room occupancy ("SRO") units with units of a different size, is appropriate and consistent with the housing needs and priorities identified in the State of Arizona' s approved Consolidated Plan ("CP") The City of Apache Junction will provide relocation assistance, as described in the Act and implementing regulations, to low/moderate income household (s) displaced by demolition of housing or by the conversion of a low/moderate income dwelling units to another use as a direct result of assisted activities Consistent with the goals and objectives of activities assisted under the Act, the City of Apache Junction will take the following steps to minimize displacement of persons from their homes 1 . Coordinate code enforcement with rehabilitation and housing assistance programs Resolution No 11-10 Page 2 of 4 frriN 2 . Evaluate housing codes and rehabilitation standards (reinvestment areas to prevent undue financial burden on established owners and tenants) 3 Stage rehabilitation of apartment units to allow tenants to remain in the building/complex during and after the rehabilitation, but working with empty units first. emN 4 Arrange for facilities to house persons who must be relocated temporarily during rehabilitation. 5 Adopt policies to identify and mitigate displacement resulting from intensive public investment in neighborhoods . 6 Adopt policies which provide reasonable protections for tenants faced with conversion to a condominium or cooperative 7 . Adopt tax assessment policies, such as deferred tax payment plans, to reduce the impact of increasing property tax assessments on lower income owner- occupants or tenants in revitalizing areas . 8 . Establish counseling centers to provide homeowners and tenants assistance in handling revitalization/relocation pressures . PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION THIS DAY OF , 2011 . SIGNED AND ATTESTED TO THIS DAY OF , 2011. John Insalaco Mayor ATTEST KATHLEEN CONNELLY City Clerk Resolution No. 11-10 Page 3 of 4 Amok APPROVED AS TO FORM• RICHARD J STERN oink City Attorney Resolution No 11-10 Page 4 of 4 Proposed Projects for FY11 CDBG and FY10/11 SSP FY 2011 CDBG Application Old West Highway Sidewalk Improvements The proposed project includes the installation of approx. 580 I f of curb & gutter and sidewalk along Old West Highway just west of Idaho Road on the north side of the road. This location is in front of the old Circle K and medical plaza, the installation of approx 145 I.f. of curb & gutter and sidewalk along Old West Highway between Quik Trip and CAC on the south side of the road. Estimated funding amount = $140,000* Grant Leverage Construction $109,725 $0 Engineering $10,000 $0 Staff Time (Program Coord /PW) $19,498 $8,800 Administration (postage/advertising) $600 Total $139,223 $9,400 In-kind $8,800 Cash $600 *Total grant amount available is to be determined when the federal budget is finalized and HUD has notified the state of the amount. FY 2010/2011 SSP Application North Apache Trail Improvements The proposed project will be broken up into phases It is proposed that two applications be submitted (phases 1 and 2) It should be advised that the likelihood of both applications being considered for funding is slim Council may also wish to consider completing multiple phases regardless of grant funding. However this consideration will not be required to be made until December 2011 . Leverage is being considered under all funding opportunities Phases are listed in the order they should be considered for completion based upon engineering recommendations Phase 1 : Roadway constructed including asphalt paving, vertical curb and gutter and the valley gutter. Project cost = $297,000. Grant Leverage Construction Phase 1 $270,000 $27,000 Engineering (This will be expended $62,485 during this fiscal year) Staff Time (Program Coord /PW) $30,000 $23,730 Administration (postage/advertising) $600 Total $300,000 $113,815 In-kind $23,730 Cash $90,085 Phase 2: Construction of parking areas, sidewalk and all underground work Parking areas include the stamped concrete as seen on Plaza Drive Project cost = $457,600 Grant Leverage Construction Phase 2 $300,000 $157,600 Total $300,000 $157,600 In-kind $0 Cash $157,600 Phase 3: Lighting, landscaping and drainage structure improvements Project cost = $195,000. The application budgets below do not include Phase 3. Back-up projects Plaza Drive — Phase 2 Housing Rehabilitation eS ROLL CALL VOTE NOTES: /D Wil ‘ o 0� P v V Iki 0 ,7,,,(jcv, , Cb I) cli ITEM # MEETING 'fi))() a4,Ari,,.., MOTION BY: SECONDED BY. ail YES NO ABSTAINED r COUNCILMEMBER COLEMAN V COUNCILMEMBER SMITHSON V COUNCILMEMBER SERDY COUNCILMEMBER BARKER V COUNCILMEMBER WILSON V` VICE MAYOR DIETZ V. MAYOR INSALACO UNANIMOUS IN FAVOR OPPOSED ABSTAINED TOTAL " ITEM NO. 8 I MOVE THAT RESOLUTION NO 11-08,A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA, AUTHORIZING THE SUBMISSION OF APPLICATION(S) FOR FY 2011 STATE COMMUNITY DEVELOPMENT BLOCK GRANT REGIONAL ACCOUNT("CDBG RA"), FY 2010/2011 STATE SPECIAL PROJECT ("SSP")FUNDS,AND CERTIFYING THAT THE APPLICATION(S). (1) MEETS THE IDENTIFIED HOUSING AND COMMUNITY DEVELOPMENT NEEDS; AND (2) IS NECESSARY FOR IMPLEMENTATION AND COMPLETIONOF THE ACTIVITIES OUTLINED IN THE CDBG RA AND SSP APPLICATION(S), (BE APPROVED) OR(BE DENIED). AND I MOVE THAT RESOLUTION NO. 11-09,A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, COMMITTING LOCAL FUNDS AS LEVERAGE FOR FY 2011 COMMUNITY DEVELOPMENT BLOCK GRANT ("CDBG")AND FY 2010/2011 STATE SPECIAL PROJECTS ("SSP") APPLICATION(S), (BE APPROVED) OR(BE DENIED). AND I MOVE THAT RESOLUTION NO. 11-10, A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA, ADOPTING A RESIDENTIAL ANTI-DISPLACEMENT AND RELOCATION ASSISTANCE PLAN FOR FISCAL YEAR 2011 AS REQUIRED UNDER SECTION 104(D) OF THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974, AS AMENDED, (BE APPROVED) OR(BE DENIED) PQ AC{E✓ .�► �. ° 4,0r City of�_pache Junction Home of the Superstition Mountains Ei Print TO: City Manager's Office FROM: Ruth Giese, Assistant to the City Manager DATE: May 3,2011 Agenda Type : Regular Agenda Council Priority Focus Area: Organizational Development TITLE OF AGENDA ITEM: COUNCIL DIRECTION TO STAFF ON THE SUBMITTAL OF 2012 LEAGUE OF ARIZONA CITIES AND TOWNS RESOLUTION. ACTION REQUESTED: Direction to Staff DISCUSSION/ BACKGROUND INFORMATION: At the April 18, 2011 Work Session, council discussed the process for submitting resolutions and co-sponsoring resolutions of other municipalities to the League of Arizona Cities and Towns. Staff seeks council direction on preparation and submission of a League resolution for the 2012 League platform In addition, staff seeks direction to prepare a Resolution authorizing the mayor to direct the city manager to co-sponsor additional resolutions on issues of importance to the City of Apache Junction. FISCAL IMPACT: Budgetary Approval Not Required OPTIONS/ALTERNATIVES: RECOMMENDATION: ATTACHMENTS: Click to download No Attachments Available OIN ,i) / `� ' ROLL CALL VOTE ' PPV NOTES . ..),, �4)� ilk)A;� rt f 1�� i6 1 1,1,A 03, r if k},) , k /,),,,„ ,ou ,0„,,, 4...., p /4, 00P , 4 ITEM # MEETING OF (bit f4MOTION BY: SECONDED BY YES NO ABSTAINED COUNCILMEMBER SERDY J/ VICE MAYOR DIETZ I COUNCILMEMBER SMITHSON COUNCILMEMBER WILSON COUNCILMEMBER COLEMAN °i COUNCILMEMBER BARKER /1 y , . \\.. MAYOR INSALACO ‘, UNANIMOUS IN FAVOR OPPOSED ABSTAINED TOTAL ITEM NO. 9 I MOVE THAT THE FOLLOWING DIRECTION BE GIVEN TO STAFF REGARDING THE SUBMITTAL OF 2012 LEAGUE OF ARIZONA CITIES AND TOWNS RESOLUTION• City of Apache Junction Z Home of the .Supers/itian ,Worrjrtain al Print TO: City Manager's Office FROM Roger S. Hacker, Revenue Resources Manager DATE: May 3,2011 Agenda Type : Regular Agenda Council Priority Focus Area: Revenue Development TITLE OF AGENDA ITEM: COUNCIL DIRECTION TO STAFF ON THE INDIAN COMMUNITY STATE SHARED REVENUE PROGRAM. ACTION REQUESTED: Direction to Staff DISCUSSION/BACKGROUND INFORMATION: During the April 18, 2011 City Council Work Session, city staff gave an update regarding the Indian Community State Shared Revenue Program. The update focused on the possibility of the city"sponsoring"local nonprofits for the submission of grant applications to the various Native American grant programs. At the conclusion of the presentation and discussion, the city council felt that additional information and research was required The council would like staff to develop a policy regarding this matter. FISCAL IMPACT: Budgetary Approval Not Required OPTIONS/ALTERNATIVES: Policy Discussion (list specific options/alternatives) .•c RECOMMENDATION: Council could. 1) direct staff to prepare a draft policy for review; 2) direct staff to spend no further time on this matter,or 3) take no action regarding this matter ATTACHMENTS: Click to download 0 Staff Report g,ACHEJ •‘‹ 2n U 8r r City of Apache Junction 4,4, p'vp' Development Services Department MEMORANDUM DATE: April 20, 2011 TO- The Honorable Mayor and City Council THROUGH: George Hoffman, City Manager Brad Steinke, Development Services Director FROM: Roger S. Hacker, Revenue Resources Manager SUBJECT: Indian Community State Shared Revenue Program REQUEST Staff respectfully requests that the City Council give direction to staff regarding the City's "sponsorship" of local nonprofit organizations for participation in the Indian Community State Shared Revenue Program BACKGROUND During the April 18, 2011 City Council work session, City staff gave an update regarding the Indian Community State Shared Revenue Program. As noted in the presentation, Proposition 202 stipulated that local nonprofit organizations may apply for Program funds if"sponsored" by an appropriate municipality. The presentation included the following topics 1. Why municipalities sponsor nonprofit organizations for such applications 2 How requests for sponsorship are handled 3. Competition between City and nonprofit grant requests. — 4. Costs related to sponsorship. 5 The City's liability for sponsorship DISCUSSION At the conclusion of the discussion, Council felt that additional information and research was necessary Council would like staff to draft a policy regarding this matter. RECOMMENDATION Staff respectfully recommends that Council give direction to staff. ACTION REQUIRED Direction to staff. ON i` ,/ / ROLL ALL VOTE NOTE . -kkij‘'\13' V osik YY1 foirj , -de el\Jjr\j/L))\ \ )' 495 \ )jll ITEM # MEETIN OF '1\ ;, MOTION BY: V VSECONDED BY: YES„ NO ABSTAINED COUNCILMEMBER BARKER !l1 Ai COUNCILMEMBER COLEMAN COUNCILMEMBER WILSON /ki COUNCILMEMBER SMITHSON VICE MAYOR DIETZ V COUNCILMEMBER SERDY V J MAYOR INSALACO UNANIMOUS IN FAVOR OPPOSED ABSTAINED TOTAL J ITEM NO. 10 I MOVE THAT THE FOLLOWING DIRECTION BE GIVEN TO STAFF REGARDING THE INDIAN COMMUNITY STATE SHARED REVENUE PROGRAM. ROLL CALL VOTE NOTES: \*9/ \Li 1) U ITEM # Au MEETING OF MOTION BY: SECONDED BY YES NO ABSTAINED VICE MAYOR DIETZ l COUNCILMEMBER WILSON / COUNCILMEMBER BARKER COUNCILMEMBER SERDY COUNCILMEMBER SMITHSON COUNCILMEMBER COLEMAN MAYOR INSALACO UNANIMOUS IN FAVOR OPPOSED ABSTAINED TOTAL `/ ITEM NO. 11-14 DUE TO THE GENERAL ELECTION, THE EXECUTIVE SESSION AT 5:45 P.M.AND WORK SESSION AT 7:00 P.M. ON MONDAY, MAY 16, 2011 ARE CANCELLED,AND THE EXECUTIVE SESSION AT 5:45 P.M. AND REGULAR MEETING AT 7:00 P.M. ON TUESDAY,MAY 17,2011 ARE CANCELLED. I MOVE THAT AN EXECUTIVE SESSION AT 5.45 P.M. AND A WORK SESSION AT 7.00 P M. BE HELD ON MONDAY,JUNE 6,2011, IN THE CITY COUNCIL CONFERENCE ROOM AND THE CITY COUNCIL CHAMBERS, RESPECTIVELY; AND THAT AN EXECUTIVE SESSION AT 5.45 P M BE HELD ON TUESDAY, JUNE 7, 2011, IN THE CITY COUNCIL CONFERENCE ROOM. ROLL CALL WS: /) 1 I REG 5/ii SPEC: CITY COUNCIL P / A P / A P / A MAYOR INSALACO V VICE MAYOR DIETZ / / COUNCILMEMBER BARKER / f COUNCILMEMBER COLEMAN / 1 / COUNCILMEMBER SERDY v , t/` COUNCILMEMBER SMITHSON COUNCILMEMBER WILSON v VI TOTAL rl . CITY STAFF: 4)-1II 5 1i City Manager George Hoffman / V Assistant City Manager Bryant Powell City Clerk Kathleen Connelly ; , ` (/ City Attorney Joel Stern Public Safety Director Jerald /I/ Monahan I, City Engineer Giao Pham V Parks & Recreation Director Jeff Bell 4' Finance Director Donna Meinerts Development Svcs Director Brad Steinke V Human Resources Director Liz Riley Planning Manager Fred Baker Economic Development Director Steve Filipowicz JJJ ' Assistant to the City Manager GL i ll 7t/ Matt Busby ,, PI i .7+4 )„, 4) OTHERSqiivil . #� ' , F'" c:t/1 7L'if,, XL' CL ^,`I C yf t City of Apache Junction Item No. Request to Speak Form or Call to The Public (One Form Per Item) Please fill out completely and return to the City Cle rk } prior to the conclusion of the City Manager's Report portion of the agenda. Do you wish to speak before Council on this item? Yes❑ No❑ Only If Necessary ❑ ❑ I aT in favor of the pr p,osed Item. ❑ I am opposed to the proposed Item. Name (Print) ter» r FD2602, Address City Zip Code Telephone This information will be used by staff for follow-up, if necessary. Speakers are requested to directly address their agenda item and address their comments to the Mayor and City Council. Please limit Call to the Public comments to no more than three minutes and five minutes for Public Hearing items. 8/18/09 l Date: � -/ City of Apache Junction Item No. Request to Speak Form or Call to The Public k (One Form Per Item) Please fill out completely and return to the City Clerk prior to the conclusion of the City Manager's Report portion of the agenda. Do you wish to speak before Council on this item? Yes❑ No❑ Only If Necessary ❑ ❑ I am in favor of the proposed Item. ❑ I am opposed to the proposed Item. F, \A , Name (Print) 5L1 .55 Address City Zip Code Telephone This information will be used by staff for follow-up, if necessary. Speakers are requested to directly address their agenda item and address their comments to the Mayor and City Council. Please limit Call to the Public comments to no more than three minutes and five minutes for Public Hearing items. 8/18/09