HomeMy WebLinkAbout2024 06.06 Library AgendaLibrary Board Special Meeting
City of Apache Junction, Arizona
Special Meeting Agenda
300 E Superstition Blvd
Apache Junction, AZ
85119
www.ajpl.org
P: (480) 474-8555
Doors are open to the public at least 15 minutes prior to the
posted meeting start time.
City Council Chambers6:30 PMThursday, June 6, 2024
A.Call to Order
B.Roll Call
C.Acceptance of Agenda
D.Librarian's Report
The Library Director, members of the Library staff, or those individuals designated by the Library Director
may present information pertinent to items under consideration or information related to the operation of
the Library including the Library’s monthly report. No discussion shall take place on such items except for
clarifying comments and/or inquiries related to substance, time and location.
E.Agenda Items
1.24-447 Discussion and possible vote for approval of the Apache Junction
Public Library Board of Trustees 2023/2024 Annual Report.
DRAFT Annual Report 2023-2024 - compressedAttachments:
F.Adjournment
Copies of this agenda and additional information regarding any of the items listed above may be obtained
from the Public Library, 1177 N. Idaho Road, Apache Junction, AZ 85119, Monday, Tuesday, Wednesday
and Thursday 9:00 a.m. to 8:00 p.m., Friday and Saturday 9:00 a.m. to 5:00 p.m., excluding holidays.
The City of Apache Junction invites and welcomes people of all abilities to use our programs, sites and
facilities. Specific requests may be made by contacting the Human Resources Office at (480) 474-2617
or TDD (480) 983-0095.
Page 1 City of Apache Junction, Arizona Printed on 8/13/2024
Agenda Item Cover Sheet
City of Apache Junction, Arizona 300 E Superstition
Boulevard
Apache Junction, AZ
85119
File ID: 24-447
Agenda Item No. 1.
Agenda Date: 6/6/2024 Sponsor:
In Control: Library Board Special MeetingIndex:
Discussion and possible vote for approval of the Apache Junction Public Library Board of
Trustees 2023/2024 Annual Report.
Page 1 City of Apache Junction, Arizona Printed on 8/13/2024
2023-2024
LIBRARY BOARD OF TRUSTEES
A N N U A L REPO
R
T
JUNE 1, 2023 - MAY 31, 2024
DRAFT
MESSAGE FROM
It is an honor and a privilege to share with you the
highlights and accomplishments of our library over
the past year. We have expanded access, focused
our communications, increased community
engagement, and created better spaces.
We take great pride in our work and wish to thank
our dedicated volunteers and loyal patrons for
helping us build a vibrant and innovative institution
that empowers individuals and strengthens our
community. Together, we will continue to write
the next chapters of our story.
PAM HARRISON
LIBRARY DIRECTOR
DRAFT
AJPL 2022-2025
MISSION GOALS
The Apache Junction Public Library
is a welcoming destination providing
education, technology, information
and entertainment, enriching lives of
individuals and families in our diverse
community.
STRATEGIC PLAN
The community will enjoy convenient access to
Library resources.
Strategic Focus: ACCESS
Patrons and staff will easily obtain the information they
need about Library resources, services and programs.
Strategic Focus: COMMUNICATION
Library resources and services will reflect the
wants and needs of the community.
Strategic Focus: COMMUNITY ENGAGEMENT
Uphold high standards for spaces that are
welcoming, comfortable, well-maintained and valued
by the community.
Strategic Focus: SPACES
The Apache Junction Public Library strives
to be a leader in connecting people,
fostering creativity, providing cutting edge
technology, and inspiring personal growth.
VISION
What is a strategic plan?
A strategic plan is a comprehensive document that outlines the library’s long-term goals, objectives and
strategies for meeting the needs of its community effectively. It serves as a roadmap for guiding decision-making
and resource allocation over a specified period, typically ranging from 3-5 years. A strategic plan serves as a
dynamic tool for guiding organizational growth, enhancing service delivery and maximizing impact within the
community it serves.
AJPL STRATEGIC PLAN
2022-2025
ACCESS COMMUNICATION SPACESCOMMUNITY
ENGAGEMENT
DRAFT
ACCESS
Broadening Services
AJPL STRATEGIC PLAN
2022-2025
ACCESS COMMUNICATION SPACESThe community will enjoy
convenient access to
Library resources.
COMMUNITY
ENGAGEMENT
In October, the Library Board of Trustees gave the
green light to waive and delete expired accounts
over 7 years old that hold fees in the amount of
$49.99 or less (excluding those with collection
agency fees). This strategic move not only cleans up
the library database by removing uncollectible fees
but reduces barriers to library access.
A Fresh Start
Beyond Books
We offer a diverse range of
services and activities that cater
to patron wants and needs as
identified in our Strategic Plan.
The library has brought back
instructional computer classes
and digital device workshops due
to high demand. However, our DIY
maker programs have become the
main attraction, drawing in younger adults
who are interested in creating their own
food (Biblio Bites), crafts (Basket Weaving,
Sunflower Wreaths), and exploring the
latest creative technology (Custom Aprons
with the Cricut, 3D Print Design).
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Sharing Information
COMMUNICATION
AJPL STRATEGIC PLAN
2022-2025
COMMUNICATION COMMUNITY
ENGAGEMENT
SPACESACCESS
Patrons and staff will easily obtain
the information they need about
Library resources, services and
programs.
The library strives to redefine its role as a dynamic
hub for learning, exploration, and community
enrichment. Recognizing the importance of inclusivity
and accessibility, the library’s new and innovative
marketing strategy is geared toward expanding its
reach beyond traditional library users with a particular
focus on engaging the Spanish-speaking community.
To actively promote our vast array of digital
collections and resources, a strategic emphasis is
being placed on YouTube and Pinterest platforms
to captivate audiences through visually compelling
content and an interactive experience. Ultimately,
we hope to foster increased usage and engagement
among our community’s diverse demographics.
The Communications Committee was
established to enhance internal communications
among all staff members. Recognizing that
effective communication is essential for fostering
collaboration and productivity, the committee
has taken proactive steps to improve this aspect
of organizational culture.
The committee, consisting of full-time and part-
time staff members from all departments in the
library, utilizes surveys to collect anonymous
feedback from staff regarding the efficiency
of information sharing processes within the
organization. Subsequently, they assess and
analyze new or updated communication
methods. This collaborative approach is
producing successful and positive outcomes,
and the committee will continue to develop and
assess internal library communication.
New Marketing Plan
Communications Committee
DRAFT
COMMUNITY ENGAGEMENT
COMMUNICATION COMMUNITY
ENGAGEMENT
SPACESACCESS
AJPL STRATEGIC PLAN
2022-2025
Library resources and services
will reflect the wants and needs
of the community.
The Mobile Library celebrated its first anniversary in March 2024. It has
been requested at so many community events that we often make multiple
stops in one day. Our outreach team maintains a strong presence in the
community by providing a range of services, including checkouts,
new card registrations, storytimes, crafts, 3D printing, and on-the-
go programs.
Mobile Library
Statistics
In 2022/2023 we connected with 4,691 individuals through our
outreach initiatives, surpassing all previous years. We are delighted
to announce that in 2023/2024 we reached 10,078 individuals, more
than double the number from the previous year. We eagerly anticipate
increased community engagement as the city continues to grow and we
expand our outreach endeavors.DRAFT
AJPL STRATEGIC PLAN
2022-2025
COMMUNICATION COMMUNITY
ENGAGEMENT
SPACESACCESS
Uphold high standards for
spaces that are welcoming,
comfortable, well-maintained
and valued by the community.
SPACES
Transformations
The former TeenSpace room has been updated
and refreshed just in time for summer. Featuring
new gaming systems, wall-mounted TV
monitors and vibrant furniture and paint, the
new Teen Game Zone is a comfortable place
for teenagers to gather and socialize.
When it’s time to read and study, the new Teen
Lounge (once a computer lab) is a welcoming
refuge featuring attractive seating in a space
just for teens.
N o r t h W i n g old shelving
G o l d f i e l d Room new shelving
The new and improved North Wing (now
the Goldfield Room) boasts space-saving
mobile shelving, allowing more space for
tables and seating in a variety of room
configuration options. Library patrons
are pleased with the modern look and
accommodating environment.
It is likely you have observed the
new naming convention of our public
rooms, which now reflects the minerals
indigenous to Arizona. This not only
serves as a tribute to the region’s natural
resources, but also enhances the overall
experience for guests by fostering a sense
of community connection to the local area.
Teen Lounge
Teen Game Zone
DRAFT
STATISTICS
DRAFT
RETURN ON INVESTMENT
Apache Junction Library is a great value! For every $1 invested in our library, $4.47 is returned to the
community based on these popular services.
Quantity of
Use
Library Services Retail Value Value of
Services
179,751 Books Borrowed $20.00 $3,595,020
760 Periodicals Borrowed $6.00 $4,560
136,610 DVDs Borrowed $10.00 $1,366,100
2,393 Music CDs Borrowed $10.00 $23,930
3,399 Audiobooks Borrowed $15.00 $50,985
78,018 eBooks Downloaded $15.00 $1,170,270
57,188 Audiobooks Downloaded $15.00 $857,820
17,554 Digital Magazines Downloaded $6.00 $105,324
7,978 Movies Streamed $4.00 $31,912
5,766 Music Downloaded $1.00 $5,766
20,969 Patron Computer Use $20.00 $419,380
15,982 Wi-Fi Use $5.00 $79,910
1,842 Study Room Use $20.00 $36,840
15,180 Children and Teen Library Programs $20.00 $303,600
10,921 Adult Library Programs $20.00 $218,420
9,089 Video Games $50.00 $454,450
1,090 Museum Passes $20.00 $21,800
1,036 Hotspots & Roku Sticks $50.00 $51,800
TOTAL VALUE $8,797,887
Based on ROI Calculator developed by the Ohio Library Council
DRAFT
CITY OF APACHE JUNCTION PUBLIC LIBRARY
Fiscal Year: 2023-2024
STATEMENT OF PROPERTY
Location: 1177 North Idaho Road
Apache Junction, AZ 85119
The building resides on the
Apache Junction Municipal
Government 20-acre complex.
Legal Description: W 1/2 SW 1/4 of Section 16
Township 1 North Range 8 East
Gila and Salt River Base and
Meridian, Pinal County,
Arizona.
Money: Received, where derived, how
used and expended. See the attached
financial statement.
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DRAFT