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Home My WebLink About2011 08.15 City Council Special Agenda /6e/2/Z )96-4...Z4 SPECIAL MEETING OF THE APACHE JUNCTION CITY COUNCIL CITY COUNCIL CHAMBERS 300 E. SUPERSTITION BOULEVARD APACHE JUNCTION, AZ 85119 MONDAY, AUGUST 15, 2011 7:00 P.M. AGENDA 1. CALL TO ORDER 2. ROLL CALL 3. DISCUSSION ON FINAL BUDGET FOR FISCAL YEAR 2011-2012. 4 PUBLIC HEARING. PROPOSED FINAL BUDGET FOR FISCAL YEAR 2011-2012. This is a required public hearing that must be held in conjunction with final budget adoption. [Arizona Revised Statutes § 42-17103] 5. CONSIDERATION OF PROPOSED RESOLUTION NO 11-38, ADOPTION OF FINAL BUDGET FOR FISCAL YEAR 2011-2012 AND DECLARING AN EMERGENCY 6. ADJOURNMENT Copies of this agenda and additional information regarding any of the items listed above may be obtained from the City Clerk's office, 300 E Superstition Blvd , Apache Junction, AZ 85119, Monday through Friday, 8 00 a m to 5 00 p m , excluding holidays If any person with a disability needs any type of accommodation, please notify Human Resources at (480)474-2617 or(480) 983-0095 (TDD) at least 72 hours prior to the scheduled time. Dated this 20th day of July, 2011. Kathleen Connelly City Clerk P?P CHE G City ofApache Junction 0 z AGENDA ITEM TRANSMITTAL '1firzot'' TO: CITY MANAGER'S OFFICE FROM: CITY CLERK DATE: JULY 20, 2011 PLEASE SCHEDULE THE FOLLOWING ITEM FOR THE: n Regular Agenda Suggested location on Agenda: SPECIAL MEETING n Work Session Of(Date): AUGUST 15, 2011 TITLE OF AGENDA ITEM: Resolution No 11-38, Adoption of final budget for FY 2011-12 BRIEF DESCRIPTION OF AGENDA ITEM: This resolution adopts the final budget for FY 2011-12. ACTION REQUESTED: Adoption of resolution/final budget. HAS THIS ITEM RECEIVED BUDGETARY APPROVAL? (ES _NO ['NOT REQUIRED CITY ATTORNEY: I HAVE COMPLETED MY Lfd` ❑ INI IALS DATE REVIEW YES NO 775-11 (to be completed only by the City Attorney) CITY CLERK: I HAVE COMPLETED MY REVIEW. n INITIALS DATE (to be completed only by the City Clerk) YES NO COMMENTS: NOTE:ALL AGENDA ITEMS ARE TENTATIVE AND ARE SUBJECT TO APPROVAL BY THE CITY MANAGER AND TIMELY FILING OF THE COMPLETED ITEMS. CONTRACTS, INTERGOVERNMENTAL AGREEMENTS, ORDINANCES AND RESOLUTIONS MUST BE REVIEWED BY CITY ATTORNEY. ORDINANCES AND RESOLUTIONS MUST ALSO BE REVIEWED BY CITY CLERK. (Rev 6/17/03) c\barbp\ait\aitjtfmt mw JULY 20, 2011 MEMORANDUM TO. HONORABLE MAYOR AND CITY COUNCIL MEMBERS THROUGH GEORGE R. HOFFMAN, CITY MANAGER FROM KATHLEEN CONNELLY, CITY CLERK SUBJECT. AGENDA ITEM FOR AUGUST 15, 2011 SPECIAL MEETING PROPOSED RESOLUTION NO. 11-38 (FINAL BUDGET ADOPTION) In accordance with State law, the City Council must adopt a final budget establishing expenditures for the ensuing fiscal year on or before the third Monday in August (August 15) This adoption must take place in a special meeting and also allow for public input By action taken on July 18 (Resolution No 11-37) the Council chose August 15 as the date set for a special meeting and public hearing for final budget adoption At this point in the budget adoption cycle, the Council can either accept or reduce the proposed expenditures It is no longer permissible to increase expenditures within the funds. The adoption of Resolution No. 11-38 will finalize adoption of the budget for FY 2011-2'.012. This resolution has been written with an emergency clause so that it is clearly established that the budget has been adopted and is in effect in conjunction with the beginning cf the fiscal year. Please contact me if you have any questions. RESOLUTION NO. 11-38 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, FULLY ADOPTING ESTIMATES OF EXPENDITURES BY THE CITY OF APACHE JUNCTION FOR THE FISCAL YEAR BEGINNING JULY 1 , 2011 , AND ENDING JUNE 30, 2012; DECLARING ESTABLISHMENT OF THE BUDGET FOR THE CITY OF APACHE JUNCTION FOR FISCAL YEAR 2011-2012 ; AND DECLARING AN EMERGENCY. WHEREAS, in accordance with Arizona Revised Statutes Annotated ("A.R.S. ") § 42-17101, et seq. , the Apache Junction City Council on July 18 , 2011, made an estimate of: 1) the different amounts required to meet the public expenses for the ensuing year; 2) an estimate of revenues from sources other than direct taxation; and 3) the amount to be raised by taxation upon real and personal property with the City of Apache Junction, Arizona; and WHEREAS, in accordance with A.R. S . § 42-17103 (A) , the City Council met on July 18, 2011, where taxpayers were allowed the opportunity to appear and be heard in favor of or against any proposed expenditures or tax levies; and WHEREAS, it appears that legal publication has been duly made of the budget estimates together with a notice that the City Council would meet on August 15, 2011 at 7 : 00 p.m. at the City Council Chambers for the purpose of making tax levies as set forth in said estimates; and WHEREAS, it appears that the sums to be raised by primary taxation, as specified therein, do not in the aggregate amount exceed that amount as computed in A.R. S . § 42-17101 . NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Apache Junction, Arizona as follows : SECTION I BUDGET ADOPTION The estimates of revenue and expenditures shown on the accompanying schedules are hereby adopted as the budget of the City of Apache Junction, Arizona, for Fiscal Year 2011-2012 , and incorporates by reference those documents adopted by Resolution No . 11-36 and its attachments entitled "Classification Plan for Fiscal Year 2011- RESOLUTION NO. 11-38 PAGE 1 OF 2 2012" and "Compensation Plan for Fiscal Year 2011-2012" . SECTION II DECLARING AN EMERGENCY The immediate operation of the provision of this resolution is necessary for the immediate preservation of the public peace, health or safety, and that an emergency is hereby declared to exist; and this resolution shall be in full force and effect from and after its passage, adoption and approval by the mayor and city council of the City of Apache Junction. APPROVED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, THIS 15TH DAY OF AUGUST, 2011 . SIGNED AND ATTESTED TO THIS 15TH DAY OF AUGUST, 2011 . JOHN S. INSALACO Mayor ATTEST: KATHLEEN CONNELLY City Clerk APPROVED AS TO FORM: rd 725. f R. JOEL STERN City Attorney RESOLUTION NO. 11-38 PAGE 2 OF 2 CITY OF APACHE JUNCTION Summary Schedule of Estimated Revenues and Expenditures/Expenses FISCAL YEAR 2012 ESTIMATED ADOPTED FUND REVENUES TOTAL BUDGETED ACTUAL BALANCE/ OTHER THAN FINANCIAL BUDGETED EXPENDITURES/ EXPENDITURES/ NET PROPERTY TAX PROPERTY OTHER FINANCING INTERFUND TRANSFERS RESOURCES EXPENDITURES/ EXPENSES* EXPENSES" ASSETS"` REVENUES TAXES 2012 2012 AVAILABLE EXPENSES FUND 2011 2011 July 1,2011" 2012 2012 SOURCES <USES> IN <OUT> 2012 2012 Primary: 1. General Fund 5 22,878,695 5 20,900,155 b 1,978,540 $ $ 19,898,940 $ $ b $ 5 22,497,875_5 22,497,875 Secondary* 2. Special Revenue Funds 19,465,505 9,069,260 10,396,245 10,830,635 16,175,825 16,175,825 3.Debt Service Funds Available 4 Less Amounts for Future Debt '` ' '- � _" <' Retirement .,qF ." 5. Total Debt Service Funds 6 Capital Projects Funds 7 Permanent Funds 8 Enterprise Funds Available • 9 Less:Amounts for Future Debt Retirement • ` 10.Total Enterprise Funds 11 Internal Service Funds 12.TOTAL ALL FUNDS $ 42,344,200 5 29,969,415 $ 12,374,785 b $ 30,729,575 $ $ $ $ $ 38,673,700 $ 38,673,700 EXPENDITURE LIMITATION COMPARISON 2011 2012 1 Budgeted expenditures/expenses 5 42,344,200 15 38,673,700 2 Addlsubtract.estimated net reconciling items 3 Budgeted expenditures/expenses adjusted for reconciling items 42,344,200 38,673,700 4. Less•estimated exclusions 5 Amount subject to the expenditure limitation 5 42,344,200 5 38,673,700 6 EEC or voter-approved alternative expenditure limitation $ I$ IThe cityltown does not levy property taxes and does not have special assessment districts for which property taxes are levied. Therefore,Schedule B has been omitted Includes Expenditure/Expense Adjustments Approved in current year from Schedule E •` Includes actual amounts as of the date the proposed budget was prepared,adjusted for estimated activity for the remainder of the fiscal year '•'Amounts in this column represent Fund Balance/Net Asset amounts except for amounts not in spendable form(e.g.,prepaids and inventories)or legally or contractually required to be maintained intact(e.g.,principal of a permanent fund) v 4/11 SCHEDULE A CITY OF APACHE JUNCTION Summary by Fund Type of Other Financing Sources/<Uses> and Interfund Transfers FISCAL YEAR 2012 OTHER FINANCING INTERFUND TRANSFERS 2012 2012 FUND SOURCES <USES> IN <OUT> GENERAL FUND $ $ $ $ Total General Fund $ $ $ $ SPECIAL REVENUE FUNDS $ $ $ $ Total Special Revenue Funds $ $ $ $ DEBT SERVICE FUNDS $ $ $ $ Total Debt Service Funds $ $ $ $ CAPITAL PROJECTS FUNDS $ $ $ $ Total Capital Projects Funds $ $ $ $ PERMANENT FUNDS $ $ $ $ Total Permanent Funds $ $ $ $ ENTERPRISE FUNDS $ $ $ $ Total Enterprise Funds $ $ $ $ INTERNAL SERVICE FUNDS $ $ $ $ Total Internal Service Funds $ $ $ $ TOTAL ALL FUNDS $ $ $ $ v 4/11 SCHEDULE D CITY OF APACHE JUNCTION Summary by Fund Type of Revenues Other Than Property Taxes FISCAL YEAR 2012 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES* REVENUES SOURCE OF REVENUES 2011 2011 2012 GENERAL FUND Local taxes City Sales Tax $ 9,635,330 $ 9,935,330 $ 9,935,330 City Sales Tax(Capital Projects) 159,670 128,575 City Sales Tax Audit 100,000 100,000 100,000 City Use Tax 100,000 Exclusive License Fee 110,000 110,000 110,000 Licenses and permits Business Licenses 240,000 270,000 300,000 Building Inspections 350,000 250,000 250,000 Animal Control 105,000 90,000 105,000 Miscellaneous 3,000 3,300 3,300 Intergovernmental State Sales Tax 2,556,010 2,556,010 2,711,525 Revenue Sharing 3,315,630 3,315,630 3,025,047 County Vehicle License Tax 2,120,340 2,050,000 1,583,238 Charges for services Planning and Zoning 4,000 2,200 3,000 Engineering Fees 4,000 6,000 5,000 Recreation Fees 625,000 625,000 625,000 Library Fees 60,000 60,000 60,000 Fines and forfeits Court Fines 400,000 400,000 400,000 Interest on investments Interest 6,500 7,500 7,500 In-lieu property taxes Contributions Voluntary contributions Miscellaneous Miscellaneous 750,000 575,000 575,000 Total General Fund $ 20,544,480 $ 20,484,545 $ 19,898,940 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared,plus estimated revenues for the remainder of the fiscal year v 4/11 SCHEDULE C CITY OF APACHE JUNCTION Summary by Fund Type of Revenues Other Than Property Taxes FISCAL YEAR 2012 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES* REVENUES SOURCE OF REVENUES 2011 2011 2012 SPECIAL REVENUE FUNDS HIGHWAY USER REVENUE FUND Intergovernmental State Highway Users Revenue $ 2,835,810 $ 2,835,810 $ 2,066,470 County Sales Tax(1/2 cent) 1,900,000 1,900,000 1,900,000 Interest on Investments 3,530 4,900 4,900 Miscellaneous 150,000 150,000 150,000 Total Highway Users Revenue Fund $ 4,889,340 $ 4,890,710 $ 4,121,370 LIGHTING DISTRICTS FUND Miscellaneous $ 55,000 $ 55,000 $ 55,000 Total Lighting Districts Fund $ 55,000 $ 55,000 $ 55,000 GIFTS AND GRANTS FUND Development Fees $ 110,000 $ 10,000 $ 50,000 Redevelopment District 360,000 975 Interest 6,000 7,800 8,000 Miscellaneous 6,500,000 2,500,000 6,510,465 Total Gifts and Grants Fund $ 6,976,000 $ 2,518,775 $ 6,568,465 LOCAL TRANSPORTATION ASSISTANCE FUND LTAF $ $ $ LTAF II 30,405 30,400 Interest on Investments 235 380 400 Total Local Transportation Assistance Fund $ 235 $ 30,785 $ 30,800 LIBRARY FUND Miscellaneous Donations $ 55,000 $ 74,000 $ 55,000 Total Library Fund $ 55,000 $ 74,000 $ 55,000 Total Special Revenue Funds $ 11,975,575 $ 7,569,270 $ 10,830,635 DEBT SERVICE FUNDS Total Debt Service Funds $ $ $ CAPITAL PROJECTS FUNDS Total Capital Projects Funds $ $ $ PERMANENT FUNDS Total Permanent Funds $ $ $ ENTERPRISE FUNDS Total Enterprise Funds $ $ $ INTERNAL SERVICE FUNDS Total Internal Service Funds $ $ $ TOTAL ALL FUNDS $ 32,520,055 $ 28,053,815 $ 30,729,575 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year v 4/11 SCHEDULE C CITY OF APACHE JUNCTION Summary by Department of Expenditures/Expenses Within Each Fund Type FISCAL YEAR 2012 ADOPTED EXPENDITURE/ BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ EXPENSES APPROVED EXPENSES* EXPENSES FUND/DEPARTMENT 2011 2011 2011 2012 GENERAL FUND Mayor and City Council $ 102,155 $ $ 99,355 $ 107,165 City Manager 230,875 230,875 286,565 Management Services 1,256,325 1,166,650 1,324,715 City Clerk 664,400 627,965 531,885 Finance 491,185 408,820 402,080 City Attorney 562,270 562,270 541,725 Non-Departmental 4,069,920 2,716,145 3,708,740 Development Services 1,488,765 1,488,765 1,243,730 Parks and Recreation 3,018,600 2,959,025 3,091,445 Library 1,240,040 1,111,745 1,174,995 Municipal Court 510,720 492,020 515,790 Public Safety 8,258,375 8,102,480 8,408,920 Public Works 985,065 934,040 1,160,120 Total General Fund $ 22,878,695 $ $ 20,900,155 $ 22,497,875 SPECIAL REVENUE FUNDS Highway Users Revenue Fund Public Works $ 6,095,085 $ $ 4,142,075 $ 3,831,860 Engineering 1,135,900 816,125 838,765 City Manager 26,825 26,825 26,920 Parks&Recreation 472,505 427,925 423,825 Total Highway Users Revenue Fi $ 7,730,315 $ $ 5,412,950 $ 5,121,370 Lighting Districts Fund Lighting Districts $ 55,000 $ $ 55,000 $ 55,000 Total Lighting District Fund $ 55,000 $ $ 55,000 $ 55,000 Gifts and Grants Fund Non-Departmental $ 7,978,000 $ $ 5,000 $ 5,140,925 Development Services 50,000 3,000 Redevelopment District 1,010,000 135,000 City Attorney 57,990 54,480 55,215 CDBG Grants 600,000 600,000 63,400 Management Services 5,000 25,000 Municipal Court 63,800 58,410 56,800 Public Safety 500,000 300,000 553,585 Library 3,000 350,000 19,670 Parks&Recreation 7,500 15,000 994,460 Public Works 1,000,000 2,000,000 3,895,860 Total Gifts and Grants Fund $ 11,275,290 $ $ 3,545,890 $ 10,779,915 Local Transportation Assistance I $ L T.A.F 330,550 30,400 125,190 Total Local Transprt Assist Fund $ 330,550 $ $ 30,400 $ 125,190 Library Fund Library $ 74,350 $ $ 25,020 94,350 Total Library Fund $ 74,350 $ $ 25,020 $ 94,350 Total Special Revenue Funds $ 19,465,505 $ $ 9.069,260 $ 16,175,825 DEBT SERVICE FUNDS None $ $ $ $ Total Debt Service Funds $ $ $ $ CAPITAL PROJECTS FUNDS None $ $ $ $ Total Capital Projects Funds $ $ $ $ PERMANENT FUNDS None $ $ $ $ Total Permanent Funds $ $ $ $ ENTERPRISE FUNDS None $ $ $ $ Total Enterprise Funds $ $ $ $ INTERNAL SERVICE FUNDS None $ $ $ $ Total Internal Service Funds $ $ $ $ TOTAL ALL FUNDS $ 42,344,200 $ $ 29,969,415 $ 38,673,700 * Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year v 4/11 SCHEDULE E CITY OF APACHE JUNCTION Summary by Department of Expenditures/Expenses FISCAL YEAR 2012 ADOPTED EXPENDITURE! BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES! EXPENSES APPROVED EXPENSES* EXPENSES DEPARTMENT/FUND 2011 2011 2011 2012 Mayor and City Council General Fund $ 102,155 $ $ 99,355 $ 107,165 Department Total $ 102.155 $ $ 99.355 $ 107,165_ City Manager General Fund $ 230,875 $ $ 230,875 $ 286,565 HURF Fund 26,825 26,825 26,920 Department Total $ 257,700 $ $ 257,700 $ 313,485 Management Services General Fund $ 1,256,325 $ $ 1,166,650 $ 1,324,715 Redevelopment District 1,010 000 135,000 Gifts and Grants Fund 5,000 25,000 Department Total $ 2,271.325 $ $ 1,326,650 $ 1,324.715 City Clerk General Fund $ 664,400 $ $ 627,965 $ 531,885 Department Total $ 664.400 $ $ 627,965 $ 531,885 Finance General Fund $ 491,185 $ $ 408,820 $ 402,080 Department Total $ 491,185 $ $ 408,820 $ 402,080 City Attorney General Fund $ 562,270 $ $ 562,270 $ 541,725 Gifts and Grants Fund 57,990 54,480 55,215 Department Total $ 620,260 $ $ 616,750 $ 596,940 Non-Departmental General Fund $ 4 069,920 $ $ 2 716,145 $ 3 708,740 Gifts and Grants Fund 7,978,000 5,000 5,140,925 Department Total $ 12,047,920 $ $ 2,721,145 $ 8,849,665 Development Services General Fund $ 1,488,765 $ $ 1,488,765 $ 1,243,730 Gifts and Grants Fund 50,000 3,000 CDBG Grants 600,000 600,000 63,400 Department Total $ 2138,765 $ $ 2,091,765 $ 1.307,130 Parks and Recreation General Fund $ 3,018 600 $ $ 2,959,025 $ 3,091,445 HURF Fund 472,505 427,925 423,825 Gifts and Grants Fund 7,500 15,000 994,460 Department Total $ 3,498,605 $ $ 3,401,950 $ 4,509,730 Library General Fund $ 1,240,040 $ $ 1 111,745 $ 1,174,995 Gifts and Grants Fund 3,000 350,000 19,670 Library Fund 74,350 25,020 94,350 Department Total $ 1,317,390 $ $ 1,486,765 $ 1,289,015 Municipal Court General Fund $ 510,720 $ $ 492,020 $ 515,790 Gifts and Grants Fund 63,800 58,410 56,800 Department Total $ 574,520 $ $ 550,430 $ 572,590 Public Safety General Fund $ 8,258,375 $ $ 8,102,480 $ 8,408 920 Gifts and Grants Fund 500,000 300,000 553,585 Department Total $ 8,758.375 $ $ 8,402,480 $ 8,962,505 Public Works General Fund $ 985,065 $ $ 934 040 $ 1,160,120 HURF Fund 7,230,985 4,958,200 4 670,625 Lighting Districts 55,000 55,000 55,000 Gifts and Grants Fund 1,000,000 2,000,000 3,895,860 L T.A.F 330,550 30,400 125,190 Department Total $ 9,601,600 $ $ 7,977,640 $ 9,906.795 Total $ 42,344,200 $ $ 29,969,415 $ 38.673,700 Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared,plus estimated expenditures/expenses for the remainder of the fiscal year v 4/11 SCHEDULE F ITEM NO. 5 I MOVE THAT RESOLUTION NO 11-38, A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, FULLY ADOPTING ESTIMATES OF EXPENDITURES BY THE CITY OF APACHE JUNCTION FOR THE FISCAL YEAR BEGINNING JULY 1, 2011, AND ENDING JUNE 30, 2012; DECLARING ESTABLISHMENT OF THE BUDGET FOR THE CITY OF APACHE JUNCTION FOR FISCAL YEAR 2011-2012; AND DECLARING AN EMERGENCY, (BE APPROVED) OR (BE DENIED). ITEM NO. 6 I MOVE THAT THE SPECIAL MEETING BE ADJOURNED AT 7- P M. ROLL CALL VOTE NOTES: 2 • // 2 _ 16-71_4/ lez dirj ITEM # MEETING OF MOTION BY: SECONDED BY:12441- YES NO ABSTAINED COUNCILMEMBER SMITHSON COUNCILMEMBER BARKER r> VICE MAYOR DIETZ COUNCILMEMBER COLEMAN COUNCILMEMBER SERDY COUNCILMEMBER WILSON MAYOR INSALACO UNANIMOUS IN FAVOR OPPOSED ABSTAINED TOTAL 7fr ° , ' , ,