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HomeMy WebLinkAbout1996-01-05 WUCFD MINUTESDISTRICT BOARD OF THE WATER UTILITIES COMMUNITY FACILITIES DISTRICT CITY OF APACHE JUNCTION,ARIZONA JANUARY 5,1996 -5:00 P.M. MEETING MINUTES BOARD OF DIRECTORS ROLL CALL: Chairperson Douglas Coleman Vice Chairperson Patricia Richmond Mrs.Robin Barker Mr.Joe Durbal a Mrs.Grace Hagner Mr.Keith Hendricks (Absent) Mrs.Anne Surra 1.Call to order. 2.Roll call. Others Present: Curtis Shook,District Manager Glenn Gimbut,City Attorney Kathleen Connelly,District Clerk Doug Dobson,Public Works Director Keith Lewis,District Treasurer George Hoffman,Asst.City Manager Tony Vehon,SMCFD #1 3.Approval of Resolution No. 1996-001, A resolution of the Board of Directors of the Water Utilities Community Facilities District (City of Apache Junction, Arizona) establishing requirements for backflow prevention devices in accordance with the 1991 Uniform Building Code. District Manager Curtis Shook briefed the Board on the resolution.He explained that this would bring the District up to standards with ADEQ since Consolidated Water was not in compliance with the backflow prevention program.He noted that "All existing and future customers"means businesses and commercial entities that might have chemicals or other matters that would be outside of residential, except riding stables or other places where there is the possibility that water could be sucked back into the public water system. City Attorney Glenn Gimbut added that this would affect maybe thirty properties. Vice Chairman Richmond asked if beauty salons would be included in this. Mr.Gimbut replied yes and explained why that type of business would need a backflow prevention devise.He stated that as long as they use ordinary sinks this would not be a problem. Mrs.Barker was concerned that the phrase "All existing and future customers" could mean everybody. Mrs.Surra replied that the reference to the 1991 Uniform Plumbing Code would answer that. Water Util ities Community Facilities District Meeting Minutes of January 5,1996 Page 1 of 5 Vice Chairman Richmond 'roved for adoption of Resolution No.1996-001.Mrs. Barker seconded the motion.Motion passed unanimously. 4.Resolution No.1996-002,A Resolution of the Board of Directors of the Water Utilities Community Facilities District (City of Apache Junction, Arizona) approving an Intergovernmental Agreement with the Superstition Mountains Community Facilities District No.I for extension of water main. District Manager Curtis Shook briefed the Board on this item.He stated that the sewer district has hired someone to bring a line 1700 feet from the plant across the canal to a position just north of the canal.Under this agreement the Watere District would run 12 -inch PVC line to that location to hook in;this would establish Water District service to that areas and all area to the south and it would provide water to the sewer district.He recommended approval of this agreement. Mrs.Surra moved for approval of Resolution No.1996-002.Mr.Durbala seconded the motion.Motion passed unanimously. 5.Award of bid, Project No.WD 96-01, Water Main Extension. Public Works Director Doug Dobson briefed the Board on the bids that were received for this project.He stated that Lee's Backhoe was the lowest bidder. District Manager Curtis Shook asked that the Board authorize the District Manager to negotiate with the apparent low bidder with the understanding that the right of the District to reject all bids is preserved. Mr.Durbala commented on the bad reputation of Lee's Backhoe's work with the sewer project. Mr.Shook replied that currently there is a stop work order on any new encroachments in the city's rights -of -way.However,part of the contract calls for Water Utilities's inspectors to be the construction management on this job. Mrs.Surra spoke against entering into any kind of agreement with people who do not conform with existing projects going on in the city. City Attorney Glenn Gimbut advised the Board of the several options they had. They could authorize the District Manager to negotiate this to see if it would meet the satisfaction of staff to be able to recommend it to the Board;or they could reject all bids and bid again;or they could,for cause,determine that Lee's Backhoe is not the qualified bidder or best bid and go to the next highest bidder.He recommended to give authorization to negotiate instead of rejecting all bids and start from scratch. Mrs.Surra opposed awarding the bid to Lee's Backhoe. Water Utilities Community Facilities District Meeting Minutes of January 5,1996 Page 2 of 5 Mr. Shook stated that he was concerned about getting this job going and explained that they could get the safeguards in negotiating this job to make certain this would be done according to the District's standards. Mrs. Surra further expressed her distrust for Lee's Backhoe's work performance. Mr.Shook explained that one of the problems with construction of the sewer system is that the city VMS not involved in the construction management,but in this case the District is in control. Mrs.Barker inquired about the type of negotiations they were talking about. Mr. Shook explained that they would go over the contract thoroughly to make sure there is an understanding of everything that is involved in order to avoid change orders;they would emphasize the safety points and what is required and expected as far as safety, excavation,debris,etc.He stated there would be someone on the job at all times. Mrs. Surra asked if the cost for that continuous surveillance will be covered in the contract,which is unnecessary when you deal with reputable people. Mr. Gimbut answered they cannot do that. Mrs. Barker stated that it will cost to have an employee as a watchdog and if you add that amount to the contract figure,you are up to the next bid. Mr. Gimbut explained that as a practical matter that was right but from a legal stand point that was different. Mr.Durbala opposed awarding the bid to Lee's Backhoe. Mr. Gimbut advised that if the Board wanted to award the bid to the next bidder he would suggest having an emergency executive session to give legal advice on this matter. Chairman Coleman commented that they would have to monitor the job and incur a cost regardless of who does it.He suggested authorizing the District Manager to negotiate this with Lee's Backhoe. Mr. Shook stated tha.tthe bid specifications indicated that the district and city would be doing the barricading and the inspections. Mr.Barker stated that the difference in cost appears to be predominantly in pipes and asked if Lee's Backhoe would get this material for a lesser price than anyone else and that is what they are looking at. Mr.Dobson replied he did not know how they came up with that price. Mr.Barker spoke in favor of having the District Manager negotiate this. Water Utilities Community Facilities District Meeting Minutes of January 5,1996 Page 3 of 5 District Clerk Kathleen Connelly pointed out that the proposed motion was to allow the District Manager to negotiate with the lowest bidder and still preserve the District's rights to reject all bids.She asked if negotiations were not successful with Lee's Backhoe it will be necessary to reject the bids,or could they go to the next one. Mr. Gimbut suggested the motion "to authorize the Manager to negotiate with the apparent low bidder Lee's Backhoe and Pipeline with the understanding that no award of bid is being made and the full rights to award either to another bidder or to reject all bids is preserved." Mrs.Barker moved in favor of the motion as proposed by Mr. Gimbut.Mrs. Hagner seconded the motion.Motion passed 5-1 with Mrs.Surra voting against. 6.Authorization for professional services contract with Gerrity and Miller. District Manager Curtis Shook stated this item had to do with Water Utilities retaining its assured water supply designation.He explained that Consolidated Water had that designation which meant that a 100 -year water supply was available.This designation would eliminate the burden on developers of having to establish that themselves.Also,without the assured water source the Water Utilities would have to become part of the replenishment district which would incur additional fees. City Attorney Glenn Gimbut added that basically if the Water Utilities does not have the assured water supply designation,it will affect growth and development and the cost of doing business in Apache Junction. Mr.Shook stated that in order to have that designation approved by the State, the district has to submit an application;that the professional services by Gerrity and Miller would be to make that technical formal application to ADEQ to get a certification as a designated water supplier. Mrs.Surra inquired about the details of that application. Mr.Shook replied that it was very detailed and the district did not have the expertise required and explained that they have to meet a deadline of January 22, 1996. Mrs. Barker moved to authorize a professional services contract with Gerrity and Miller for an amount not to exceed $15,000 to assist in application with Arizona Department of Water Resources to maintain assured water supply.Vice Chairperson Richmond seconded the motion.Motion passed unanimously. Adjournment at 5:43 p.m. Water Utilities Community Facilities District Meeting Minutes of January 5,1996 Page 4 of 5 Douglas qpleman Chairperson 0411A/v-8m,-./. 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