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HomeMy WebLinkAbout1996-03-18 WUCFD MINUTESDISTRICT BOARD OF THE WATER UTILITIES COMMUNITY FACILITIES DISTRICT CITY OF APACHE JUNCTION,ARIZONA MARCH 18,1996 -6:00 P.M. MEETING MINUTES BOARD OF DIRECTORS ROLL CALL: Chairperson Douglas Coleman Vice Chairperson Patricia Richmond Mrs.Robin Barker Mr.Joe Durbala Mrs.Grace Hagner (Absent) Mr.Keith Hendricks Mrs.Anne Surra 1.Call to order. 2.Roll call. Others Present: Curtis Shook,District Manager Glenn Gimbut, Asst. District Attorney George Hoffman,Asst.City Manager Doug Dobson,Public Works Director Kathleen Connelly,District Clerk 3.Executive session at 6:00 p.m. pursuant to A.R.S. S 38-431.03.A.3, for the purpose of discussion and consideration for legal advice with the District Counsel regarding Pinal County property tax payments. Mrs.Barker moved for an executive session.Vice Chairperson Richmond seconded the motion.Motion passed unanimously. 4.Reconvene public meeting. Chairperson Coleman reconvened the public meeting at 7:10 p.m. 5.Approval of minutes of December 13,1994;October 3,1995;October 17, 1995;October 23, 1995;November 13,1995; December 18, 1995; December 21, 1995;January 5, 19915;January 11, 1996; January 17, 1996; and February 6, 1996. Mrs.Barker moved for adoption of the WUCFD meeting minutes as listed.Mrs. Surra seconded the motion.Mr.Durbala abstained from voting on the December 13, 1994 meeting minutes.Motion passed unanimously with the exception as indicated by Mr.Durbala. 6.Adoption of interim personnel policies for District employees. Personnel Director George Hoffman clarified this item was not for adoption but introduction only.He stated that these personnel policies did not include a provision for Family Leave and explained that this act does not apply to employers of under fifty employees. Water Utilities Community Facilities District Meeting Minutes of March 18,1996 Page 1 of 4 The District Board confirmed that Family Leave does not include a compensation benefit but it means that the job will be there for the employee's return. Mr.Durbala spoke in favor of including the Family Leave because the District would not be liable for any type of wages but it would apply only if the employee had any sick time accrued to cover for that. Ms. Surra asked if the Family Leave would not impose a burden on the small number of staff.She stated that maybe that is why this law was a requirement for employers with over fifty employees. The District Board and staff further discussed the possibility of including the Family Leave and the hiring of temporary help in the case of any extended leave in order to continue the proper operations of the District. Mr.Hoffman confirmed that the District Board was in favor of having the Family Leave in the personnel policies. Asst.District Attorney Glenn Gimbut recommended having a Grievance Procedure in place. Mr.Durbala suggested having a provision against violence in the workplace and the District Board discussed and agreed with that possibility. Mr. Durbala was concerned with concealed weapons at work and Mr. Gimbut clarified that a law is void where a law is posted prohibiting firearms. Mr.Hoffman stated these policies will be brought back for adoption. 7.Discussion on and approval of letter from district to district customers. Mr.Shook gave a financial report on the operating expenses and debt of the Water District. District Manager Curtis Shook briefed the District Board on a sample letter to customers outlining the District's goals and objectives. Chairman Coleman suggesting adding the goal of "not raising rates." Mrs.Surra suggesting changing the name from WUCFD to something else and then adopting a logo. District Clerk Kathleen Connelly stated that it could be done by a resolution. Mr.Shook suggested doing that sometime in the future and stated that staff has looked at some preliminary logos. Mrs.Barker suggested readdressing the deposit refund issue. Water Utilities Community Facilities District Meeting Minutes of March 18,1996 Page 2 of 4 Mr.Shook replied that issue is part of the District Manager report he will be talking about some of the things that are being planned for next year. Chairman Coleman suggested to approve the letter as amended. Mr. Durbala moved as suggested.Mrs. Barker seconded the motion.Motion passed unanimously. 8.District Manager Report. District Manager Curtis Shook reported on the request for proposals to look at different financing to take advantage of the lower bond interest rates and take a look at widening the time frame so that the amortization is not as much. Mr. Shook reported that they have hired consultants who are putting together the design specifications to drill the new well at the Public Works property;once that is done they will go to bid on the new well which they anticipate to be working by mid -to -late summer. Mr.Shook reported with regards to deposits,meter charges,hookup fees,etc., staff will be coming back,probably next month, with a recommendation to hire a consultant to take a look at the whole base of rates as appropriate.He reported that there are new customers who will be hooking up for water in the near future and they should buy some capacity that current customers are paying for;it will also say whether current meter charges and deposit charges are in line with what other public utilities do. Mrs.Barker mentioned there were some customers who had not received their deposits back from years ago and inquired about a process for doing that.Mr. Shook replied that customers could send a letter addressed to him or the District Treasurer and they would research the back deposits issue.Mrs.requested that it be included in this letter to customers. Mr.Shook reported on a new computer system for billing;that the water for the wastewater treatment plant at Guadalupe and Ironwood was complete;and that the State Lands Board approved annexing seven sections into the city.Mr.Larry Harmer described those lands to the Board. 9.District Treasurer Report. Mr.Shook stated that later a financial statement will be distributed to the Board. 10.District Counsel Report. Asst.District Counsel Glenn Gimbut reported that he and Mr.Dobson have been meeting once to twice a week on a variety of issues; that they have put together a good form of Water Main Extension Agreement and that they are fine-tuning most of the agreements and forms used by the District. Water Utilities Calamity Facilities District Meeting Minutes of March 18,1996 Page 3 of 4 Mr. Gi mbut reported that Superstition Mountains Community Facilities District has applied to the State for a "maintained,recharge program" which gives them fifty percent credit for the treated affluent that they put into the wash;that by having constructed facilities they will be entitled to get a hundred percent recharge credit and the District will provide those facilities and they will also be available to the city to recharge the CAP water.He explained that the impact of having groundwater credits will allow the District to pull groundwater through wells without extra charges or surcharges from the State and will provide all the water to serve the District and its customers including land to the south that will be annexed. Chairperson Coleman adjourned the meeting at 7:32 p.m. ougias Lgvi eman Chairperson Kathleen Connelly District Clerk Water Util ities Community Facilities District Meeting Minutes of March 18,1996 Page 4 of 4