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HomeMy WebLinkAbout1997-09-22 WUCFD MINUTESDISTRICT BOARD OF THE WATER UTILITIES COMMUNITY FACILITIES DISTRICT CITY OF APACHE JUNCTION,ARIZONA SEPTEMBER 22,1997-6:00 P.M. BOARD OF DIRECTORS ROLL CALL: Chairperson Douglas Coleman Vice Chairperson Anne Surra Mr.R.E.Eck Mr.Joe Durbala (absent) Ms.Carol Urich Mr.John Insalaco Ms.Virginia McClain (absent) MEETING MINUTES Others Present: Curtis Shook,District Manager Kathleen Connelly,District Clerk George Hoffman,Asst.City Manager Doug Dobson,District Operating Mgr. Keith Lewis,District Treasurer Bill Farrell,District Counsel John White,District Accountant 1.Call to order. 2.Roll call. 3.Approval of minutes of August 4,1997. Vice Chairperson Surra moved to approve the minutes of the August 4,1997, meeting.Ms Urich seconded the motion.The vote was unanimous. 4.Resolution No. 1997-003:Public Hearing and Adoption of budget for Fiscal Year 1997-98. District Manager Curtis Shook briefed the board on this item.Several capital needs have been added since conferring with water district staff.He deferred to the district treasurer to brief the board on those items. District Treasurer Keith Lewis stated two vehicles in the amount of $24,000 and tools for all the trucks had been added to the budget.This will still leave the district with a $500,000 carryover for next year. Chairperson Colelman opened the public hearing on the item.There being no one wishing to speak, he closed the public hearing and opened the item to discussion by the board. Vice Chairperson Surra moved to adopt Resolution No.1997-003.Mr.Insalaco seconded the motion with the vote being unanimous. 5.Discussion on proposed District Policies and Procedures regarding Personnel Policies,Safety Policies,Office Policies and District Specifications. District Manager Curtis Shook briefed the board on this item.He stated they Water Utilities Community Facilities District Meeting Minutes of September 22,1997 Page 1 of 5 resemble city policies in order to standardize things in the future.This item will be on the agenda one more time for discussion before the board will be requested to vote on it,and that meeting will be in October. Vice Chairperson Surra asked if the current employees have been included in the process in order to address any of their concerns on the policies. District Operating Manager Doug Dobson stated the policies are basically similar to the city's policies. Vice Chairperson Surra commented she believed i t would be beneficial if the employees helped to prepare the policies,as they have come from a different environment and need to understand why things happen. District Operating Manager Doug Dobson stated he has discussed the policies with new accountant John White to get some of his ideas,and as a result some changes were made. Mr.Eck stated he was curious about the safety policies. District Operating Manager Doug Dobson stated it is the same policy as the city. District Manager Curtis Shook added they are having staff meetings and working with the employees to develop 5 and 10 year plans.These meetings have been covering where they are today and what they need to do in the future. 6.District Manager report. District Manager Curtis Shook stated they are starting to feel good about the utility being more stabilized.They are looking at the things they need to improve with this budget.Besides the vehicles and tools,there is money for line extension and repair. District Operating Manager Doug Dobson stated they are in the final stages of the completion of the storage tank,which should be done this week.It takes seven days for the fumes to leave the tank after painting it before they can put any water in it.The problem with the water in the past week concerned having to tie in between 3 tanks, which takes shutting down the system, and it took longer than was anticipated.They only had the 4" water main from Arizona Water running from 6 a.m.to 11 a.m.that day.He added they are hiring 2 new people this week to get them up to status.The million gallon storage tank design for the tank on Baseline will be started as soon as possible. District Manager Curtis Shook stated they are tempted to work with the state to get some acreage for the future to build a water treatment plant using the CAP allocation.Doug Dobson had attended a meeting on this. District Operating Manager Doug Dobson stated they started looking at approximately 9 acres of land at the CAP and Ironwood for a treatment plant to Water Utilities Community Facilities District Meeting Minutes of September 22,1997 Page 2 of 5 treat the CAP water.He was hoping to get all of the land gratis,but at the meeting today it looks like i t is down to 714 acres.They will have to do an engineering plan to see i f it will work.He added he does not believe it will be free;it will cost the district but it should not be that bad.He will know within the next couple of weeks. Ms Urich asked if any press releases have been done about the quality of the water changing. District Operating Manager Doug Dobson commented they have received calls that the water is better,but over the last couple of weeks,having to change tanks back and forth,it has not been as good as it has been.It should be back up to the better quality water in about 30 days.He added there have been no press releases. District Manager Curtis Shook commented they now have non -potable standpipes that can be used for development water.He asked Doug Dobson the status of the potable standpipes. District Operating Manager Doug Dobson answered they received the meter to hook up the potable standpipe at the yard today. District Manager Curtis Shook suggested doing a bulk mailing to all the customers to advise them of what is happening with the utility and the availability of the two standpipes. Chairperson Coleman asked if there was a leak on Granada. District Operating Manager Doug Dobson stated there was.They have had six leaks in the Palm Springs Subdivision in the last five days.They have occurred due to the type of pipe replacement used previously. Vice Chairperson Surra stated she had noticed there were puddles at all the intersections on Southern last week;at first she thought people had been draining their pools.She asked if "weird" piping had been put in when they were last enlarged. District Operating Manager Doug Dobson stated the little,black,plastic water lines that come from the main to the water users are the ones that are blowing. They are being replaced with copper. Assistant District Manager George Hoffman asked what was the cause. District Operating Manager Doug Dobson stated the heat had caused it,inclusive of the water and soil temperatures. Mr.Eck stated they were also disturbed by the sewer lines. Vice Chairperson Surra asked if the pipes were disturbed when they dug for the Water Utilities Community Facilities District Meeting Minutes of September 22,1997 Page 3 of 5 sewer lines. Mr.Eck stated the lines had not compacted properly. Vice Chairperson Surra asked if this had been addressed with the sewer district. There was no comment from any in attendance. 7.District Treasurer report. District Treasurer Keith Lewis introduced the new accountant, John White.He has 11 years of experience within Arizona,and a lot of the experience was with utilities.He has already provided information and suggestions to Doug and himself.He will eventually be doing some of the city work,also. 8.District Counsel report. District Counsel Bill Farrell stated the legal state of affairs for the district is in excellent shape.The CAP contract validation process has been finished, the replenishment district has been joined,and the budget should show between $18,000 and $36,000 being recaptured by the sale of CAP water the district is presently not using.Over the next year or two the district will be getting ready to come into compliance with changes in the Drinking Water Act as well as starting negotiations with the district manager on the boundary establishments with Arizona Water Company.He commended the people involved with the establishment of the water company on a job well done. 9.Adjournment. Adjournment at 6:28 p.m. Douglas CVleman Chairpersbn Kathleen Connelly District Clerk Water Utilities Community Facilities District Meeting Minutes of September 22,1997 Page 4 of 5 WATER UTILITIES COMMUNITY FACILITIES DISTRICT MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the Water Utilities Community Facilities District of the City of Apache Junction,Arizona,held on the 22nd day of September,1997.I further certify that the meeting was duly called and held and that a quorum was present. Dated this 30th day of September,1997. Kathleen Connelly District Clerk Water Utilities Community Facilities District Meeting Minutes of September 22,1997 Page 5 of 5