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HomeMy WebLinkAbout2000-10-16 WUCFD MINUTESWATER UTILITIES COMMUNITY FACILITIES DISTRICT (APACHE JUNCTION WATER COMPANY) CITY OF APACHE JUNCTION,ARIZONA REGULAR MEETING OCTOBER 16,2000 The regular meeting of the District Board of the Water Utilities Community Facilities District (Apache Junction Water Company),City of Apache Junction,Arizona,was held on October 16,2000,at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER Chairperson Coleman called the meeting to order at 6:00 p.m. ROLL CALL Board Members Present:Chairperson Douglas Coleman Vice Chairperson Anne Surra Mr.Joe Durbala Mr.R.E.Eck Mr.John Insalaco Ms.Carol Urich Staff Present: Mr.Rick Dietz was absent. Curtis Shook,District Manager Kathleen Connelly,District Clerk Keith Lewis,District Finance Manager John White,District Accountant Doug Dobson,District Operations Manager Brian Hall,District Water Superintendent Others Present:George Hoffman,Assistant City Manager Ron Grittman,City Engineer APPROVAL OF MINUTES OF SEPTEMBER 18,2000 )Vice Chairperson Surra MOVED THAT WE APPROVE THE MINUTES OF SEPTEMBER 18,2000.AS PRESENTED. Water Utilities Community Facilities District Meeting Minutes of October 16,2000 Page 1 of 7 Mr.Eck SECONDED THE MOTION. VOTE:Unanimous. The motion carried. PUBLIC HEARING AND CONSIDERATION OF RESOLUTION NO.2000-005:AUTHORIZING THE EXECUTION OF A LOAN AGREEMENT WITH THE WATER INFRASTRUCTURE FINANCE AUTHORITY OF ARIZONA:AND AUTHORIZING AND DIRECTING THE DISTRICT BOARD CHAIRMAN,THE DISTRICT MANAGER,THE DISTRICT CLERK AND THE DISTRICT ATTORNEY TO EXECUTE ALL DOCUMENTS AND PERFORM ALL SUCH TASKS AS REQUIRED TO SATISFY THE TERMS OF THE LOAN AGREEMENTS ) )District Water Superintendent Brian Hall briefed the board on this item.Three projects have been presented to the Water Infrastructure Finance Authority and two were placed on the fundable list.The third one should be fundable next year.The first project is the rehabilitation of Well #6 and the total cost will determine whether they will need to borrow money to fund this and pay it back over a period of time.If the amount if small,the district will probably pay it out of this year's budget.The second project is the east half of the Royal Palm subdivision.It is underserved with 3"water lines that will not allow fire hydrants.The money budgeted for the project can be used for the engineering design of the project.The additional funding will be used for new mains and fire hydrants.The cost of the project is estimated at $3.2 million.If the application for funding is done now,the district will have the design up and ready to go when the funding comes in during the next fiscal year.The third project is a rehabilitation project east of Delaware,south of Apache Trail and north of Broadway.It has similar problems to the Royal Palm subdivision. He requested approval to apply for the funds as interest rates are currently from very low to nothing.The rate is determined when the application is turned in.The money used for capital expenditures annually could easily cover the payments on a 30 year loan. Mr.Eck asked if the rehabilitation of Well #6 is for the arsenic. Water Utilities Community Facilities District Meeting Minutes of October 16,2000 Page 2 of 7 District Water Superintendent Brian Hall stated i t is. Mr.Eck asked if they would be getting some type of arsenic removal system. District Water Superintendent Brian Hall stated there are two parts to this.One is the consulting firm that will come in and do tests on the well,and the second phase will be the remediation of the arsenic.If they cannot seal off the aquafir causing the arsenic problem,they will have to look at some treatment options. Mr.Eck asked how much funding they are asking for. District Water Superintendent Brian Hall stated they have budgeted $75,000 in the district budget.The estimate from ARCADIS Engineering was $25,000,with about $17,000 for the investigation and about $6,000 to fix the arsenic problem if it is the bottom level.The funding will at least pay for the investigation and determine how to fix it. If it is a major problem.it will have to come back to the board.The funding request will be $75,000.He commented Roger Hacker is assisting him with the paperwork.He assumes you ask for what you have budgeted,and if it comes in at $25,000,then the remaining money can be used for the other projects or they can just fund that and not use the remaining money.If it comes in at $75,000.they will fix it and add the payments in with all the other loans. If they get this funded this year,they can then apply to rehabilitate another large chunk of the system. Chairperson Coleman opened the public hearing on the item.There being no one wishing to speak,he closed the public hearing and opened the item to board discussion. Mr.Eck MOVED THAT RESOLUTION NO. 2000-005,A RESOLUTION OF THE BOARD OF DIRECTORS OF THE WATER UTILITIES COMMUNITY FACILITIES DISTRICT (CITY OF APACHE JUNCTION,ARIZONA) AUTHORIZING THE EXECUTION OF A LOAN AGREEMENT WITH THE WATER INFRASTRUCTURE FINANCE AUTHORITY OF ARIZONA: AND AUTHORIZING AND DIRECTING THE DISTRICT BOARD CHAIRMAN,THE DISTRICT MANAGER,THE DISTRICT CLERK AND THE DISTRICT ATTORNEY Water Utilities Community Facilities District Meeting Minutes of October 16.2000 Page 3 of 7 TO EXECUTE ALL DOCUMENTS AND PERFORM ALL SUCH TASKS AS REQUIRED TO SATISFY THE TERMS OF THE LOAN AGREEMENTS,BE APPROVED. Vice Chairperson Surra SECONDED THE MOTION. VOTE:Unanimous. The motion carried. EMERGENCY CONNECTION WITH ARIZONA WATER AT THE INTERSECTION OF SOUTHERN AND SAN MARCOS AND THE ABANDONMENT OF THE TWO AND FOUR INCH CONNECTIONS AT ROYAL PALM AND OUR TANK SITE.A TOTAL PRICE TO ARIZONA WATER OF $32,588.00 )District Water Superintendent Brian Hall briefed the board on the item.The current emergency interconnects are old and not of adequate quantity.Arizona Water would like to abandon those connections and create a new 6 -inch service and meter at San Marcos and Southern.The price includes additional piping they have to do in their system,but it does not include a backflow prevention device that needs to be installed behind the meter nor an 8 -inch ductile loop main back to our transmission line.The district will need to get quotes to complete the project.The amount includes everything Arizona Water is required to provide. Vice Chairperson Surra asked if this would be set up similarly to where the water haulers come to hook up to receive water,or would it go directly into our lines. District Water Superintendent Brian Hall stated they will tap onto their water main,come over to the corner of the street,and place a vault in the ground with a 6 -inch water meter.The district will then come out of the back of that to make sure that our water does not go back into their water,with the lines going back under the street and tying into our main.There will be valves there to use Arizona Water when i t is necessary. Vice Chairperson Surra asked if this would be under lock and key. Water Utilities Community Facilities District Meeting Minutes of October 16,2000 Page 4 of 7 District Water Superintendent Brian Hall stated they would be like any others on the street that have covers on them.They could lock the meter vault.He recommends the backflow device be put in a cage to prevent vandalism.These valves could also be locked. Vice Chairperson Surra recommended taking as many security precautions as possible.People tend to think water is a free substance here. District Water Superintendent Brian Hall commented if they took water there it would be creating an expense for us as the water is from Arizona Water.He stated they could lock those valves off. Mr.Eck asked what had happened to tying in at the tank site. District Operations Manager Doug Dobson stated they had to change the location because Arizona Water could not give the district the amount of water required at the tank site. Mr.Eck asked if they requested the backflow protection. District Operations Manager Doug Dobson stated they did. District Water Superintendent Brian Hall commented they required it,as it is going from one system to another and each is responsible for its own system. Chairperson Coleman closed the discussion and called for a motion. Ms.Urich MOVED THAT THE ARIZONA WATER COMPANY INTERCONNECT,AN EMERGENCY CONNECTION WITH ARIZONA WATER AT THE INTERSECTION OF SOUTHERN AND SAN MARCOS AND THE ABANDONMENT OF THE TWO AND FOUR INCH CONNECTIONS AT ROYAL PALM AND OUR TANK SITE,IN A TOTAL AMOUNT TO ARIZONA WATER NOT TO EXCEED $32.588.00,BE APPROVED. Water Utilities Community Facilities District Meeting Minutes of October 16,2000 Page 5 of 7 Vice Chairperson Surra SECONDED THE MOTION. VOTE:Unanimous. The motion carried. DISTRICT WATER SUPERINTENDENT REPORT District Water Superintendent Brian Hall commented the district has caught up with the leaks that have been occurring.As of this morning,there was only one leak to be worked on.They have also been able to do some clean up around the warehouse and the tank yard.They are currently working on a backlog of dead and frozen meters.Service lines that were too low have been adjusted, and some painting has been done at Well #5.He gave the district clerk a bid posting for a block wall around Well #5 today.Big projects are being taken care of along with these small projects.He complimented his staff for jobs well done. DISTRICT MANAGER REPORT District Manager Curtis Shook urged the board to drive by Well #5 at Delaware and 16th Avenue to view the clean up that has been done.Fencing and rock have yet to be done to make the site look good.They will also be doing work at the main plant on Buena Vista.They are trying to portray a good image to the customers.He complimented Brian Hall and the crews on their job done. DISTRICT TREASURER REPORT None. DISTRICT COUNSEL REPORT None. ADJOURNMENT meeting at 6:22 p.m. )Chairperson Coleman adjourned the Water Utilities Community Facilities District Meeting Minutes of October 16,2000 Page 6 of 7 ACCEPTED THIS 6TH DAY OF NOVEMBER ,2000,BY THE CHAIRPERSON AND DISTRICT BOARD OF THE WATER UTILITIES COMMUNITY FACILITIES DISTRICT (APACHE JUNCTION WATER COMPANY),CITY OF APACHE JUNCTION,ARIZONA . SIGNED AND ATTESTED TO THIS 6TH ATTEST: Kathleen Connelly District Clerk DAY OF NOVEMBER P1A4914 Douglas Creman Chairperson ,2000. WATER UTILITIES COMMUNITY FACILITIES DISTRICT MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the Water Utilities Community Facilities District of the City of Apache Junction,Arizona,held on the 16th day of October,2000.I further certify that the meeting was duly called and held and that a quorum was present. Dated this 19th day of October,2000 Kathleen Connelly District Clerk Water Utilities Community Facilities District Meeting Minutes of October 16,2000 Page 7 of 7