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HomeMy WebLinkAbout2001-12-03 WUCFD MINUTESWATER UTILITIES COMMUNITY FACILITIES DISTRICT (APACHE JUNCTION WATER COMPANY) CITY OF APACHE JUNCTION,ARIZONA REGULAR MEETING DECEMBER 3,2001 The regular meeting of the District Board of the Water Utilities Community Facilities District (Apache Junction Water Company).City of Apache Junction,Arizona,was held on December 3,2001,at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER Chairperson Coleman called the meeting to order at 6:00 p.m. ROLL CALL Board Members Present:Chairperson Douglas Coleman Vice Chairperson Anne Surra Mr.Rick Dietz Mr.Joe Durbala Mr.R.E.Eck Mr.Brian Milkey Ms.Carol Urich Staff Present:Curtis Shook,District Manager Kathleen Connelly,District Clerk Keith Lewis,District Treasurer Doug Dobson,District Operations Manager Brian Hall,District Superintendent John White,District Finance Manager APPROVAL OF MINUTES OF OCTOBER 1.2001 ) )Ms.Urich MOVED THAT THE MINUTES OF OCTOBER 1,2001,BE APPROVED. Mr.Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. Water Utilities Community Facilities District Meeting Minutes of December 3,2001 Page 1 of 4 CONSIDERATION OF AWARD OF BID FOR PROJECT ) WD 2001-08,RECONSTRUCTION OF WATER SYSTEM -ROYAL PALM AREA )District Superintendent Brian Hall asked the award go to S.J.Louis Construction in the amount of $1.980.895.00 with an additional contingency amount of $198,000.00 (10%)for a total of $2.178.895.00 contingent upon Water Infrastructure Finance Authority funding at loan closing. Mr.Eck asked when the project was scheduled to start. District Superintendent Brian Hall stated the project was originally scheduled to begin Monday,December 10. 2001,but due to the loan closing date being changed the pre -construction meeting is scheduled for Wednesday,December 12,2001.The contractor will receive a copy of the contract at that time which he can present to his bonding company.Due to the holidays the start date will most likely be the first week of January 2002. Mr.Eck asked if this was east of Royal Palm. District Superintendent Brian Hall stated the area covered is between Royal Palm and Tomahawk and from Southern Avenue north to Old West Highway. Mr.Eck asked in what area they would start the project. District Superintendent Brian Hall stated they would start with Royal Palm Boulevard initially because the city has a project for curb, gutter and sidewalks on the west side of Royal Palm and they would need to tie into those water lines on the west side.There is also an apartment complex going in on the corner of Royal Palm and Old West Highway that will need to tie into both the new line on Royal Palm and another service off of Old West Highway,and there is no line there at this time.He believes that the second phase will include Old West Highway so that they are not holding up that project.The project should take about 4 months to substantial completion and then there may be cleanup and landscaping to do after that.There may also be an overlay project and perhaps curb repairs in that area. Water Utilities Community Facilities District Meeting Minutes of December 3.2001 Page 2 of 4 Chairperson Coleman closed the discussion with no one else wishing to speak and called for a motion. Vice Chairperson Surra MOVED THAT AWARD FOR BID WD 2001-08,RECONSTRUCTION OF WATER SYSTEM -ROYAL PALM AREA BE AWARDED TO S.J.LOUIS CONSTRUCTION IN THE AMOUNT OF $1,980,895.00 WITH AN ADDITIONAL CONTINGENCY AMOUNT OF $198,000.00 FOR POSSIBLE UNFORESEEN CHANGES WHICH COMES TO 10% OF THE ORIGINAL CONSTRUCTION AMOUNT FOR A TOTAL AMOUNT OF $2,178.895.00 CONTINGENT UPON THE AVAILABILITY AND THE CLOSING OF THE WATER INFRASTRUCTURE FINANCE AUTHORITY LOAN BE APPROVED. Mr.Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. DISTRICT WATER SUPERINTENDENT REPORT District Superintendent Brian Hall stated that he had received today,Monday. December 3.2001 at noon the Well Siting Analysis.He feels he will need to read through i t because it contains a lot of information.He will evaluate the report and get back to the board at a later date with more information and recommendations.He will provide both a summary and a full report to those board members interested in reading the full report.In regards to the agreement to purchase water from the City of Mesa,he is still waiting on the wheeling portion of the agreement with Arizona Water.Arizona Water has forwarded the agreement to their corporate office in California for approval. He has spoken to Karen at the City of Mesa to have water delivered and they are on the same track on that point.He has also spoken to Jody Gould with Central Arizona Project and that portion of the project looks like it will run fairly quickly and smoothly.Once the agreement comes back from Arizona Water we will be in a position to purchase water,pay City of Mesa to treat the. water,and pay Arizona Water to deliver water to us as needed.He is also working with Katherine Sorenson at the City of Mesa on another agreement in the event that a direct connection gets put in.He has also left word to meet with Mr.McCarthy,the engineer they worked with previously,to confirm the specifics regarding the direct connection. Water Utilities Community Facilities District Meeting Minutes of December 3.2001 Page 3 of 4 ATTEST: Kathleen Connelly District Clerk WATER UTILITIES COMMUNITY FACILITIES DISTRICT MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the Water Utilities Community Facilities District of the City of Apache Junction,Arizona,held on the 3rd day of December,2001.I further certify that the meeting was duly called and held and that a quorum was present. Dated this 4 th day of December,2001. Kathleen Connelly District Clerk Water Utilities Community Facilities District Meeting Minutes of December 3,2001 Page 5 of 5 DISTRICT MANAGER REPORT District Manager Curtis Shook stated that he would probably be coming to the board soon regarding marketing as a whole or parcels of the 16.8 acres that they have if they can get a decent price.This would give them enough cash to be able to finish out the needed irrprovements.They currently own 6 acres that can be used for a water treatment facility.Mr.Shook had a meeting with the State Land Department today,December 3.2001,and he is pressing the request for 2000 additional acre-feet of CAP water.He is hoping that they can make this move expediently and take advantage of current low interest rates to help keep rate increases they may need to implement in the future held to a minimum.He reminded the board that with implementation of the long-range plan the board would need to consider rate increases in the future. DISTRICT TREASURER REPORT None. DISTRICT COUNSEL REPORT None. ADJOURNMENT Chairperson Coleman adjourned the meeting at 6:20 p.m. ACCEPTED THIS 4TH DAY OF MARCH ,2002.BY THE CHAIRPERSON AND DISTRICT BOARD OF THE WATER UTILITIES COMMUNITY FACILITIES DISTRICT (APACHE JUNCTION WATER COMPANY).CITY OF APACHE JUNCTION,ARIZONA. SIGNED AND ATTESTED TO THIS 11TH DAY OF MARCH Douglas Colkman Chairperson Water Utilities Community Facilities District Meeting Minutes of December 3.2001 Page 4 of 4- 2002. 62R