Loading...
HomeMy WebLinkAbout2002-11-04 WUCFD MINUTESWATER UTILITIES COMMUNITY FACILITIES DISTRICT (APACHE JUNCTION WATER COMPANY) CITY OF APACHE JUNCTION,ARIZONA REGULAR MEETING NOVEMBER 4,2002 The regular meeting of the District Board of the Water Utilities Community Facilities District (Apache Junction Water Company),City of Apache Junction,Arizona,was field on November 4,2002,at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER .Chairperson Coleman called the meeting to order at 6:00 p.m. ROLL CALL Board Members Present:Chairperson Douglas Coleman Vice Chairperson Anne Surra Mr.Rick Dietz Mr.Joe Durbala Mr.Brian Milkey (arrived at 6:28 p.m.) Ms.Carol Urich Staff Present: (Mr.R.E.Eck was absent.) George Hoffman,Interim District Manager Kathleen Connelly,District Clerk Keith Lewis,District Treasurer Doug Dobson,District Operations Manager Brian Hall,District Water Superintendent John White,District Accountant Others Present:None. APPROVAL OF MINUTES OF SEPTEMBER 30,2002 )Ms.Urich MOVED THAT THE MINUTES OF SEPTEMBER 30,2002.BE APPROVED. Mr.Dietz SECONDED THE MOTION. Water Utilities Community Facilities District Meeting Minutes of November 4,2002 Page 1 of 10 VOTE:Unanimous. The motion carried. CONSIDERATION OF AWARD OF BID TO AND APPROVAL OF AGREEMENT WITH J.WISE CONSTRUCTION FOR CONSTRUCTION AND INSTALLATION OF A HIGH PRESSURE MANIFOLD AT BOOSTER STATION NO.I,PROJECT WD 2002- 07,IN THE TOTAL AMOUNT OF $52,937.50 ) )District Water Superintendent Brian Hall briefed the board on the item.He commented one of the projects in this year's budget was to replace the high pressure piping on the downstream side of the pumps at Booster Station No.1.It was carried over from last year.They have done some of the work themselves,but this will have to be done with the system being down less than 8 hours so they have chosen to go to bid on this project.He asked for approval of the award of bid. Chairperson Coleman called for any discussion on the item.There being no discussion,he called for a motion. Vice Chairperson Surra MOVED THAT THE AWARD OF BID FOR PROJECT WD 2002-07,CONSTRUCTION AND INSTALLATION OF A HIGH PRESSURE MANIFOLD AT BOOSTER STATION NO.1,BE AWARDED TO J.WISE CONSTRUCTION IN THE AMOUNT OF $48,125.00 PLUS AN ADDITIONAL 10%IN THE AMOUNT OF $4,812.50 IN THE EVENT OF UNFORESEEN CHANGE ORDERS FOR A TOTAL AMOUNT NOT TO EXCEED $52,937.50,AND THAT AUTHORIZATION BE GIVEN FOR THE INTERIM DISTRICT MANAGER TO SIGN THE AGREEMENT PENDING FINAL APPROVAL OF THE AGREEMENT BY THE DISTRICT COUNSEL. VOTE:Unanimous. The motion carried. CONSIDERATION OF AWARD OF BID TO CUMMINS ROCKY MOUNTAIN LLC FOR A 150 KW GENERATOR,PROJECT WD 2002-06,IN THE TOTAL AMOUNT OF $26,959.06 Mr.Durbala SECONDED THE MOTION. Water Utilities Community Facilities District Meeting Minutes of November 4,2002 Page 2 of 10 )District Water Superintendent Brian Hall briefed the board on the item.He commented they went to bid on this last year and there were some problems with the specifications and they learned the original bid was for a larger generator than what was needed.The specifications have been met for this generator and he asked for approval of the award of bid.There will be additional money spent to pour the pad and hook up the generator,which should be less than $5,000.The total budgeted amount for this item was $36,000 so they are under budget. Chairperson Coleman called for any discussion on the item.There being no discussion,he called for a motion. Mr.Dietz MOVED THAT THE AWARD OF BID FOR PROJECT WD 2002-06,150 KW GENERATOR,BE AWARDED TO CUMMINS ROCKY MOUNTAIN LLC IN THE AMOUNT OF $26.959.06. Mr.Durbala SECONDED THE MOTION. VOTE:Unanimous. The motion carried. CONSIDERATION OF PROFESSIONAL SERVICES AGREEMENT FOR DESIGN AND CONSTRUCTION MANAGEMENT OF APACHE JUNCTION WELL #8, PROJECT WD 2002-08,WITH SOUTHWEST GROUNDWATER CONSULTANTS,INC.IN THE TOTAL AMOUNT OF $36,437.50 )District Water Superintendent Brian Hall briefed the board on the item.He commented the district has recently purchased a property to proceed with an exploration well.The contract allows for them to design in the flexibility for drilling the well and developing i t if this is a good site.Tonight he is asking for approval for the writing of the specifications and design work for the well.The contract includes the design for a test hole,the design and construction management to supervise the driller,and to make sure all of the tests are taken and they have all the information they need on the well.They hope to get good water,but if not,they want all the information on the hole.The entire amount will not be spent if the test hole is not productive. Water Utilities Community Facilities District Meeting Minutes of November 4.2002 Page 3 of 10 Chairperson Coleman called for any discussion on the item.There being no discussion,he called for a motion. Mr.Durbala MOVED THAT APPROVAL BE GIVEN FOR THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE WATER UTILITIES COMMUNITIY FACILITIES DISTRICT AND SOUTHWEST GROUNDWATER CONSULTANTS FOR DESIGN AND CONSTRUCTION MANAGEMENT OF APACHE JUNCTION WELL #8 IN THE AMOUNT OF $33.125.00 PLUS AN ADDITIONAL 10%IN THE AMOUNT OF $3,312.50 IN THE EVENT OF UNFORESEEN CHANGE ORDERS FOR A TOTAL AMOUNT NOT TO EXCEED $36,437.50,AND THAT AUTHORIZATION BE GIVEN FOR THE CHAIRPERSON TO SIGN THE AGREEMENT PENDING FINAL APPROVAL OF THE AGREEMENT BY THE DISTRICT COUNSEL. Mr.Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. DISTRICT WATER SUPERINTENDENT REPORT District Water Superintendent Brian Hall commented the consultants for the Mesa interconnect have presented their 302 submittal including the initial report on the feasibility of making it work,30% plans on the preliminary alignment for the pipeline,and the preliminary layout for the pump station. They had been asked to design to feed the system in 3 ways;to tie into the transmission main that runs up to the 16th Avenue tanks to be blended;design for a pipe directly into the Baseline tanks to be blended,which would allow them to provide water to the system should the other booster station go out or to extend the operating time of that booster station in times of low pressure drops in the afternoon;and to provide a direct connect with the distribution system.They would be able to pump water in the system and keep pressure in i t should everything go haywire.The initial report showed i t could not be done without exceeding 100 horsepower in each pump which is cost prohibitive; a later report with more updated information showed it may be able to be done. They are awaiting the revision.The proposed site for the booster station is on the southwest corner of Baseline and Signal Butte.There is a new subdivision going in there and the developer has a parcel that would be available;they will negotiate with the developer once they have settled on the property.They have continued with the preliminary talks with Mesa and they are currently drafting a direct agreement with them. Water Utilities Community Facilities District Meeting Minutes of November 4,2002 Page 4 of 10 Vice Chairperson Surra commented about the property they were looking at being of no value to the developer. Mr.Dietz asked if there was a big water feed right on that corner. There was general discussion as to what was located on that corner and the property that was being looked at for the district site. Vice Chairperson Surra asked if they would be required to maintain the landscaping portion behind the site. District Water Superintendent Brian Hall stated they would like them to maintain the landscaping portion.There will only be a small strip in front of the site.They have not talked to anyone at this point,they have only been told that the developer is willing to negotiate.Currently i t is filled with water for the construction site but it will be filled back in.It is an ideal location for the district. Mr.Durbala asked where they would be pumping the water to. District Water Superintendent Brian Hall stated the booster station will be right there. Mr.Durbala asked if it would be able to push the water all the way in from there. District Water Superintendent Brian Hall stated it would.He commented they have almost completed the Royal Palm project.The crews will be coming through the neighborhood to make some certainties on the disconnect from the system and they will be removing valve boxes from the old system.They still have a final walk through and punch list to provide for them and they anticipate few things left on that.They will have a negotiation session with the contractor next week or so over liquidated damages due the district and additional money for paving due the contractor.They have currently been billed roughly $2,285,450 which is almost one million dollars below what was originally budgeted.The figure includes the design and the construction management.There is currently an approximate $100.000 in retainage and part of that will be negotiated away in liquidated damages.There may be some give and take on the asphalt.He is not happy with the smoothness of the project. but he is pleased with where they are financially. Water Utilities Community Facilities District Meeting Minutes of November 4,2002 Page 5 of 10 Vice Chairperson Surra commented she still sees some hydrants covered and some uncovered.She asked if any of them are working. District Water Superintendent Brian Hall stated they are.They should all be uncovered.Their goal is to move into the new office on 2nd Avenue in the second week in January.They will be moving on a Saturday.The main phone line is in and they are waiting for some equipment to get the phone and computer systems up.They are constructing a customer counter for the convenience of the customer and to provide some safety to the employees. Vice Chairperson Surra commented she believes i t is a good move to separate the entities of the water district and public works.The public needs to see that there are two separate budgets.It is also a convenient location. District Water Superintendent Brian Hall agreed.It is more convenient for the routes that people take shopping.He commented the House and Senate bills have stalled in the legislature and there is no anticipation that they will be taken care of this session.It may pick up again in January.They have provided language changes that would be more beneficial to the water district, especially with Senate Bill 1961 and Senate Bill 3208.They are hoping at least a portion of those changes will be accepted.Mr.Williams of Williams and Associates will be in Washington next month and he will not let the congressional delegates forget about it.He added the cities of Mesa,El Paso,and other major cities have received a waiver that allows them to put the new arsenic rule off until 2009.He will be researching that.There is a class action suit against the U.S.Environmental Protection Agency and he will be attempting to get details on that. Vice Chairperson Surra commented the language change submitted for the senate bills was not necessarily beneficial solely to this water district.It will benefit many small water districts and small cities who have systems.She was pleased to see the language. District Water Superintendent Brian Hall agreed.He and Roger Hacker tried to be cognizant of things that would be realistic when it was drafted.Other cities have gotten appropriations written in with other bills that have given them funding,but if the other grant programs get in place,those cities may be bypassed for funding because they have already received those appropriations. Water Utilities Community Facilities District Meeting Minutes of November 4,2002 Page 6 of 10 Vice Chairperson Surra commended them for their work on the project. District Water Superintendent Brian Hall stated Mr.Farrell has received a fully signed and executed copy of the wheeling agreement.They have a tentative meeting on November 18 with the City of Mesa and Arizona Water to work out the details of getting the water delivered to them.They have indicated to Salt River Project for calendar year 2003 the delivery of 440 acre feet of water delivered to a Mesa turnout at the Mesa treatment plant. They are proceeding with the capital improvements required by Arizona Water which will give them some flow controls. Mr.Dietz asked if the water will be tested for higher arsenic levels or other things that may be in there,such as meningitis. District Water Superintendent Brian Hall stated they currently do not test for meningitis.They currently chlorinate the system:that problem was in a non- chlorinated system.More specific information on that issue should be forthcoming in the future,including the cause of the problem.They have not changed anything they are doing for now.They are installing a sample station at the connection with Arizona Water.The agreement states that they will provide water that meets federal and state standards to us,and Mesa must do the same.They are taking it out of the system that they are delivering to their customers so i t stands to reason.He does not believe the district will test the water any more frequently than it already tests its own water. Mr.Dietz commented he was concerned in light of what was going on and he wants the district to be on top of it. District Water Superintendent Brian Hall stated he would not know what to test for at this point,but in a couple of weeks they may.He will find out i f they need to test for it or not.If the cause cannot exist in chlorinated water,than it will not exist in our system.He continued his report with an update on the reconstruction of Well #5.The well is up and running under total automatic control.There is only a temporary shelter built over the motor controls,and they would like to put up a permanent building.He estimated $25,000 to $26,000 in cost to construct one,but learned it would cost $15,000 alone to get a drawing to get a permit to build that building. He will be contacting some architectural firms directly to ask for a quote. He is hoping he can get the design for $2,000 to $3,000 for a small block building. Water Utilities Community Facilities District Meeting Minutes of November 4,2002 Page 7 of 10 Vice Mayor Surra asked if they would be able to design i t in-house. District Clerk Kathleen Connelly asked if she meant the city's building department. Vice Mayor Surra commented they should be able to do a simple design and have the building department review and add their suggestions.Dennis Dixon does i t all the time for residents who come in. District Water Superintendent Brian Hall stated he would do i t himself as he is designing a house but i t is a wood -frame structure.He is not familiar with block and rebar and the structure requirements. Vice Chairperson Surra asked if the person who designs this could also construct this,making i t part of the bid. District Water Superintendent Brian Hall commented the district engineer is uncomfortable at times with the design/build process.He would look into it, though.However,he is looking at other options. Interim District Manager George Hoffman stated they would also check the in- house possibility. District Water Superintendent Brian Hall stated they have received the insurance payment on everything except the $5,000 deductible with regard to the temporary services,the renting of generators,diesel fuel and other things. DISTRICT MANAGER REPORT Interim District Manager George Hoffman stated the district clerk is working on an agreement between the city and the district for the use of the former chamber of commerce building:it will be coming back to both boards respectively when i t is completed.He commented he does not have a good handle on the water loss in the system:he will be meeting with staff to educate himself further in order to do everything possible to assess the issue. DISTRICT TREASURER REPORT Water Utilities Community Facilities District Meeting Minutes of November 4,2002 Page 8 of 10 None. DISTRICT COUNSEL REPORT None. ADJOURNMENT meeting at 6:39 p.m. )Chairperson Coleman adjourned the ACCEPTED THIS 16TH DAY OF DECFmBER ,2002,BY THE CHAIRPERSON AND DISTRICT BOARD OF THE WATER UTILITIES COMMUNITY FACILITIES DISTRICT (APACHE JUNCTION WATER COMPANY),CITY OF APACHE JUNCTION,ARIZONA. SIGNED AND ATTESTED TO THIS 16TH DAY OF DECEMBER ,2002. Douglas Cq/eman Chairpers6n ATTEST: - I IDistrictClerk Kathleen Connelly Water Utilities Community Facilities District Meeting Minutes of November 4,2002 Page 9 of 10 WATER UTILITIES COMMUNITY FACILITIES DISTRICT MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the Water Utilities Community Facilities District of the City of Apache Junction,Arizona,held on the 4th day of November,2002.I further certify that the meeting was duly called and held and that a quorum was present. Dated this 6th day of November,2002. Kathleen Connelly District Clerk Water Utilities Community Facilities District Meeting Minutes of November 4,2002 Page 10 of 10