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Home My WebLink About2003-04-15 WUCFD MINUTESWATER UTILITIES COMMUNITY FACILITIES DISTRICT (APACHE JUNCTION WATER COMPANY) CITY OF APACHE JUNCTION.ARIZONA REGULAR MEETING APRIL 15.2003 The regular meeting of the District Board of the Water Utilities Community Facilities District (Apache Junction Water Company),City of Apache Junction,Arizona,was held on April 15,2003,at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER Chairperson Coleman called the meeting to order at 6:00 p.m. ROLL CALL Board Members Present:Chairperson Douglas Coleman Vice Chairperson Anne Surra Mr.Rick Dietz Mr.Joe Durbala Mr.R.E.Eck Mr.Brian Milkey Ms.Carol Urich Staff Present:George Hoffman,District Manager Kathleen Connelly,District Clerk Doug Dobson,District Operations Manager Brian Hall,District Water Superintendent Bill Farrell,District Counsel Keith Lewis,District Treasurer John White,District Accountant Others Present:Bryant Powell,Interim Assistant City Manager APPROVAL OF MINUTES OF MARCH 18.2003 )Ms.Urich MOVED THAT THE MINUTES OF MARCH 18,2003.BE APPROVED. Mr.Dietz SECONDED THE MOTION. Water Utilities Community Facilities District Meeting Minutes of April Z5,2003 Page 1 of 8 VOTE:Unanimous. The motion carried. MOTION FOR EXECUTIVE SESSION AT 6:00 P.M., TUESDAY,APRIL 15,2003,IN THE CITY CONFERENCE ROOM FOR THE PURPOSE OF CONSULTATION FOR LEGAL ADVICE WITH THE DISTRICT'S ATTORNEY REGARDING WATER LINE EXTENSIONS;RAUSCH CLAIM;DISTRICT PROPERTY )Mr.Dietz MOVED THAT AN EXECUTIVE SESSION BE HELD ON TUESDAY,APRIL 15,2003,AT 6:00 P.M.IN THE CITY CONFERENCE ROOM FOR THE PURPOSE OF CONSULTATION FOR LEGAL ADVICE WITH THE DISTRICT'S ATTORNEY REGARDING WATER LINE EXTENSIONS,RAUSCH CLAIM AND DISTRICT PROPERTY. Vice Chairperson Surra SECONDED THE MOTION. VOTE:Unanimous. The motion carried. District Counsel Bill Farrell suggested they finish the remainder of the regular meeting before adjourning for the executive session. CONSIDERATION OF AWARD OF CONTRACT TO VALDEZ & SON CONSTRUCTION INC.TO REBUILD THE WELL CONTROL BUILDING AT WELL NO.5 ) )District Water Superintendent Brian Hall briefed the board on the item.He commented he was available for questions if there were any. Mr.Eck asked if it is going to be a block building. District Water Superintendent Brian Hall stated it will be. Water Utilities Community Facilities District Meeting Minutes of April 15,2003 Page 2 of 8 a block building earlier. Mr.Eck commented they did not have- District Water Superintendent Brian Hall stated the earlier one was of plywood that they added on to. Vice Chairperson Surra commented they had a fire there. District Water Superintendent Brian Hall stated that is correct. Oairpersoil',Coleman closed' the discussion with no More comments and.cal,le,djor a mbtion, they had a fire there. Hall stated that is correct. IlrAUrbala- MOVED THAT THE AWARD OF CONTRACT BETWEEN THE WATER UTILITIES COMMUNITY 'FACILITIES DISTRICT AND VALDEZ & SON CONSTRUCTION INC.TO REBUILD THE. WELL ONTWBOILDING AT WELL NO.5 IN THE AMOUNT OF $28,000.00 PLUS AN ADDITIONAL 10% C6NTINGENCY-OF $2,800.00 FOR UNFORESEEN CIRCUMSTANCES FOR A TOTAL AMOUNT NOT TO EXCEED $30.800.00 BE APPROVED,AND THAT AUTHORIZATION BE GIVEN FOR THE DISTRICT CHAIR TO SIGN THE CONTRACT. Vice Chairperson Surra SECONDED THE MOTION. VOTE:Unanimous. The motion carried. CONSIDERATION OF AWARD OF CONTRACT TO ARIZONA BEEMAN DRILLING TO DRILL,INSTALL AND TEST ONE EXPLORATIVE BOREHOLE AND POSSIBLE CONVERSION TO ONE WATER PRODUCTION WELL )District Water Superintendent Brian Hall briefed the board on the item.He commented they used three different options in the bid document.They are going to do some zone . specific tests and sampling this time so they can try to determine if they are going to get some bad water and where i t is coming from.If they find they Water Utilities Community Facilities District Meeting Minutes of April 15,2003 Page 3 of 8 have enough water to create a production Well and have the'water quality to do so,they bid three options for the size of the'well...,The ideal well will produce 700 to 800 gallons per minute and will have an 18"casing:that is option 1.They also bid a 16"casing and a 12"casing in case the water is not enough to spend a lot of money on.It is not a lump sum contract:i t is a not to exceed amount.If they do not lose circulation when they are drilling. there will be no payment for loss of circulation.It is listed in there and given a quantity so they could bid "apples to apples". Mr.Dietz commented this was budgeted. District Water Superintendent Brian Hall stated that is correct. Vice Chairperson Surra commented she found the documentation quite clear on how they were going to go about this. Mr.Eck asked if they have a hydrologist specifically for this. District Water Superintendent Brian Hall stated the hydrologist is Southwest Groundwater.They selected a firm last fall to represent them;they were number one on the list of the annual request for statements of qualification.The proposal seemed reasonable. Mr.Eck commented they will oversee it,. including the zone sampling. District Water Superintendent Brian Hall stated that is correct.The board approved a contract for them to create the bid specifications -,oversee the sampling and to manage. .Mr,Eck asked if they would be getting arsenic samples to see how high they are. District Water Superintendent Brian Hall stated they would plus nitrates,other irons,and organics.It will be zoned. Water Utilities Community Facilities District Meeting Minutes of April 15,2003 . Page 4 of 8 Chairperson Coleman closed the discussion with no further comments and called for a motion. Vice Chairperson Surra MOVED THAT THE AWARD OF CONTRACT BETWEEN THE WATER UTILITIES COMMUNITY FACILITIES DISTRICT AND ARIZONA BEEMAN DRILLING TO DRILL.INSTALL AND TEST ONE EXPLORATIVE BOREHOLE AND POSSIBLE CONVERSION TO ONE WATER PRODUCTION WELL IN THE AMOUNT OF $336.811.00 PLUS AN ADDITIONAL 10% CONTINGENCY OF $33.681.00 FOR UNFORESEEN CIRCUMSTANCES FOR A TOTAL AMOUNT NOT TO EXCEED $370,492.00 BE APPROVED AND THAT AUTHORIZATION BE GIVEN FOR THE DISTRICT CHAIR TO SIGN THE CONTRACT. Urich'5ECONDED THE MOTION. VOTE:Unanimous. The motion carried. DISTRICT SUPERINTENDENT'S REPORT District Water Superintendent Brian Hall stated the interconnection between the water district and the City of Mesa is about 90% designed.They have not been able to talk to the Mesa planner to assure everyone that the shape of the property that Lennar Homes wants to sell to the district for the pump station at Signal Butte and Baseline will meet their needs.The reports are being sent out to all the organizations that will have something to do with the line being run down the road. Mr.Dietz commented Lennar Homes is putting up a sales building on the northwest corner. District Water Superintendent Brian Hall stated they had a lake there before. Mr.Dietz commented i t looks like they are putting in the building and landscaping now.He asked if that corner is where they are putting the puMp station. District Water Superintendent Brian Hall stated i t is south of the corner and north of that drainage area.They need to get the land determined and then they can complete the design.He proposes to go to construction in the next Water Utilities Community Facilities District Meeting Minutes of April 15,2003 Page 5 of 8 budget year.A lot of pipe line can be built without actually building the block wall and the pump 'station.They can be towards the end of the contract. He commented they have met with the president of S.J.Lewis on the Royal Palm.. project.He advised him of the district's concern for the additional billing for the additional paving,the district engineer expressed the lack of care in their knowing that the streets were alligatored,the way they ran the loaders down it,ran over the edges.and made it wider than was needed.It was visible before the project started and they could have accommodated that and made adjustments for it.The district feels they owe the district for liquidated damages,valves left out,incomplete work,additional engineering,and incomplete as -built drawings.They sent S.J.Lewis a letter denying their . claim for additional asphalt as the districtAspowed $106,000 for liquidated damages.Our retention of their money. thatHs'be'ing .Withheld is $99,970 plus. The letter stated it calls it closela110:WAUst ealljt:quits".They got the same arguments from the president 0 they had 'froOrthe.6ther employees they had talked to.At the end of the meeting.:_.-lie'-a kedf.or -a response in writing. He has not received any as of yet and i t has been two weeks.He will give them another week and then call them'and ask,Tbr ,a detisibri.The Water Infrastructure Finance Authority came out and did the final inspection. ARCADIS is working on the final approval from Arizona Department of Environmental Quality and they still need the as -built drawings.A final request will be made to the Water Infrastructure Finance Authority and it will be.for about $20,000.They had a company come in and inspect and clean the two one -million gallon tanks.He was looking at having this done every three or four years,but these tanks were last looked at six years ago and were in very good condition with very little sediment.It was well within budget.It was budgeted for $9,000 and only $3,700 was spent.The generator at Booster Station #1 is now in and operational.It Will work automatically as i t has emergency power.The district has two new employees:David Papp and Bob Prent as Entry Level Utility Worker I's.He stated they have ordered a pressure transducer and a programmable logic controller to control Booster Station No.1:this will allow them to set a second layer of pressures as the tank fills on Baseline.They can balance the system better than they have in the past and it may take care of some of the pressure complaints. District Manager's Report District Manager George Hoffman encouraged everyone to go down and see the new building.The employees did a lot of the work themselves and saved the district a lot of money.They did a good job on the facility. Water Utilities Community Facilities District Meeting Minutes of April 15,2003 Page 6 of 8 District Treasurer's Report District Treasurer Keith Lewis stated the June 30,2001 report was sent in and received a Certification for Excellence in Financial Reporting for the district.He presented the award to District Accountant John White.The award is for the highest standards in government accounting and financial reporting.In addition,John White received a personal award for financial achievement.They give two awards each time.They have submitted again for 2002. District Legal Counsel Report None. ADJOURNMENT meeting at 6:23 p.m. Chairperson -Coleman adjourned the ACCEPTED THIS 2ND DAY OF .JUNE 2003,BY THE CHAIRPERSON AND DISTRICT BOARD OF THE WATER UTILITIES COMMUNITY FACILITIES DISTRICT (APACHE JUNCTION WATER COMPANY),CITY OF APACHE JUNCTION,ARIZONA. SIGNED AND ATTESTED TO THIS 2ND DAY OF JUNE ATTEST: r Kathleen Connelly .District Clerk. Douglas Obleman Chairperson Water Utilities Community Facilities District Meeting Minutes of April 15,2003 Page 7 of 8 2003 WATER UTILITIES COMMUNITY FACILITIES DISTRICT MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the Water Utilities Community Facilities District of the City of Apache Junction,Arizona,held on the 15th day of April,2003.I further certify that the meeting was duly called and held and that a quorum was present. Dated this 17th day of April,2003. Kathleen Connelly District Clerk Water Utilities Community Facilities District Meeting Minutes of April 15,2003 Page 8 of 8