HomeMy WebLinkAbout2003-06-02 WUCFD MINUTESWATER UTILITIES COMMUNITY FACILITIES DISTRICT
(APACHE JUNCTION WATER COMPANY)
CITY. OF APACHE JUNCTION;ARIZONA
-REGULAR MEETING'
_JJJNE 2,2003
The regular meeting of the District Board of the Water Utilities
Community Facilities District (Apache Junction Water Company),City of Apache
Junction,Arizona,was held on June 2.2003,at the Apache Junction City
Council Chambers pursuant to the notice required by law.
CALL TO ORDER
Chairperson Coleman called the meeting to order at 6:00 p.
ROLL CALL
Board Members Present:Chairperson Douglas Coleman
Vice Chairperson Anne Surra
Mr.Rick Dietz
Mr.R.E.Eck
Mr.Brian Milkey (arrived at 6:05 p.m.)
Ms.Carol Urich
Staff Present:
(Mr.Joe Durbala was absent.)
George Hoffman,District Manager
Kathleen Connelly.District Clerk
Doug Dobson.District Operations Manager
Brian Hall,District Water Superintendent
John White District Accountant
Ron Grittman,District Engineer
Others Present:Bryant Powell,Interim Assistant City Manager
APPROVAL OF MINUTES OF APRIL 15,2003
)Ms.Urich MOVED THAT THE
MINUTES OF APRIL 15,2003,BE APPROVED.
Mr.Dietz SECONDED THE MOTION.
Water Utilities Community Facilities District
Meeting Minutes of June 2,2003
Page 1 of 5
VOTE:Unanimous.
The motion carried.
CONSIDERATION OF AWARD OF CONTRACT TO
AGATE INC.OF SCOTTSDALE,AZ TO CONSTRUCT
A 30 FOOT BY 40 FOOT EXPANSION TO OUR
EXISTING WAREHOUSE
)District Water Superintendent
Brian Hall briefed the board on the item.He commented they budgeted to
expand the warehouse this year.Only one bid was received out of four packets
picked up.The bid is a little over the original estimate but i t is close.
He did not include the city requirement for a certain portion of an industrial
building to be something other than metal.It was brought to his attention
after the bids were opened.He is therefore asking for an additional $15.000
change order to meet the city requirements,along with the additional 10%for
contingencies.They will stucco a portion of the building and paint it.This
is the initial estimate given by the contractor,and he will check with other
contractors before any change orders are written.
Mr.Eck asked if the expansion would
be on the east side.
District Water Superintendent Brian
Hall stated it will be to the north.The roll up door will be removed,they
will expand the north side and then reinstall the roll up door.
Mr.Eck asked if they were going 50%
to 75%stucco.
District Water Superintendent Brian
Hall stated 75% of each phase has to be stuccoed.
go all the way around the entire building.
Mr.Eck asked if they were going to
District Water Superintendent Brian
Hall stated they will leave some full height metal on each side of the
building in the new metal area.They Will stucco and cover all the old metal.
The upper portion and the gabIeabovethe dopr,will remain metal on the face
Water Utilities Community Facilities District
Meeting Minutes of June 2,2003
Page 2 of 5
of the building.They will put stucco three-quarters of the way down the rest
of the way on the building;they will break it 3 or 4 feet short of that and
go with new metal panels with full height stucco at the corners.
Mr.Eck asked if it would all be one
solid color.
District Water Superintendent Brian
Hall stated the metal may contrast the stucco color,such as brown metal and
tan stucco.
Mr.Eck commented he just wanted to
make sure it would look good once it was finished.He asked if they would add
a cooling system.
District Water Superintendent Brian
Hall stated they have a new swamp cooler that is being installed today.If
need be,they will add a second cooler in the new section.They have money
for shelving in the next budget.
needed for materials.
Hall stated that is correct.
requires them to go out for bid again.
Mr.Eck asked if the extra space is
District Water Superintendent Brian
Chairperson Coleman asked if this
District Water Superintendent Brian
Hall stated Bill Farrell. said the original bid was for "apples to apples -.If
they had gotten a marvelous response,it might have been worth doing again.
He is going to see what they will do with their change order.If it is
unreasonable,he will then get some quotes.
Chairperson Coleman closed the
discussion with no more comments and called for a motion.
Vice Chairperson Surra MOVED THAT
THE AWARD OF CONTRACT BETWEEN THE WATER UTILITIES COMMUNITY FACILITIES
Water Utilities Community Facilities District
Meeting Minutes of June 2,2003
Page 3 of 5
DISTRICT AND AGATE INC.OF SCOTTSDALE.AZ TO CONSTRUCT A 30 FOOT BY 40 FOOT
EXPANSION WAREHOUSE FOR $31,982.00 PLUS AN ADDITIONAL 10% OR $3,198.00 FOR
CONTINGENCIES.AND A CHANGE ORDER FOR PAINT AND STUCCO NOT INCLUDED IN THE
ORIGINAL BID IN THE AMOUNT OF $15,000.00.FOR A TOTAL AMOUNT NOT TO EXCEED
$50,180.00.BE APPROVED,AND THAT AUTHORIZATION BE GIVEN FOR THE DISTRICT
CHAIR TO SIGN THE CONTRACT SUBJECT TO APPROVAL OF THE FINAL AGREEMENT BY
DISTRICT LEGAL COUNSEL.
Mr.Milkey SECONDED THE MOTION.
VOTE:Unanimous.
The motion carried:
ADJOURNMENT
)Chairperson Coleman adjourned the
meeting at 6:09 p.m.
ACCEPTED THIS 30TH ,DAY'OF -.JUNE ,2003.BY THE
CHAIRPERSON AND DISTRICT BOARD OF THE WATER UTILITIES COMMUNITY FACILITIES
DISTRICT (APACHE JUNCTIOW,WATER COMPANY),CITY ,OF APACHE JUNCTION,ARIZONA.
,-
SIGNED AND ATTESTED TO THIS ,30TH -
ATTEST:
Kathleen Connelly
District Clerk
DAY-OF JUNE
Douglas Coleitan
Chairperson
Water Utilities Community Facilities District
Meeting Minutes of June 2.2003
Page 4 of 5
,2003.
WATER UTILITIES COMMUNITY FACILITIES DISTRICT MINUTES
CERTIFICATION
I hereby certify that the foregoing minutes are a true and correct copy of the
minutes of the regular meeting of the Water Utilities Community Facilities
District of the City of Apache Junction,Arizona,held on the 2nd day of June,
2003.I further certify that the meeting was duly called and held and that a
quorum was present.
Dated this 5th day of June,2003.
Kathleen Connelly
District Clerk
Water Utilities CommunitY-Facilities District
Meeting Minutes of June 2,2003
Page 5 of 5