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Home My WebLink About2004-10-19 WUCFD MINUTESWATER UTILITIES COMMUNITY FACILITIES 'DISTRICT (APACHE JUNCTION WATER COMPANY) CITY OF APACHE JUNCTION,ARIZONA REGULAR MEETING OCTOBER 19,2004 The regular meeting of the District Board of the Water Utilities Community Facilities District (Apache Junction Water Company),City of Apache Junction,Arizona,was held on October 19,2004,at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER Chairperson Coleman called the meeting to order at 6:00 p.m. ROLL CALL Board Members Present:Chairperson Douglas Coleman Mr.Rick Dietz Mr.John Insalaco Mr.Kris Sippel Mr.Dave Waldron Staff Present: (Vice Chairperson Eck and Mr.Brian Milkey were absent.) Kathleen Connelly,District Clerk Keith Lewis,District Treasurer John White,District Finance Manager Doug Dobson,District Operating Manager Brian Hall,District Water Superintendent Bill Farrell,District Counsel Others Present:Assistant City Manager Bryant Powell PURCHASE OF PITNEY BOWES DI 350 MAIL FEEDER AND INSERTION MACHINE TO UPGRADE THE UTILITY BILLING SYSTEM )District Water Superintendent Brian Hall briefed the board on the item.He stated they had talked about making the bills a full size page so they can put more information on them. Water Utilities Community Facilities District Meeting Minutes of October 19,2004 Page 1 of 6 This machine will fold the bills,slide them into the envelope and stuff in the return envelope.They are now using a laser printer so they will be going to a bar code,saving pre-sort and postage costs.They ordered a couple of scanners for the counter because of the bar code.If the payment is exact,they scan i t and feed i t into the computer. District Clerk Kathleen Connelly asked if they would be doing postcards anymore. District Water Superintendent Brian Hall stated they would not be doing postcards anymore. Chairperson Coleman closed the discussion and called for a motion. Mr.SiPpel MOVED THAT THE PURCHASE OF A PITNEY BOWES DI 350 MAIL FEEDER AND INSERTION MACHINE TO UPGRADE THE UTILITY BILLING SYSTEM PURCHASED THROUGH THE STATE OF ARIZONA GENERAL SERVICES AGREEMENT IN THE AMOUNT OF $10,529.00 BErAPPROVED. Mr.Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. AWARD OF CONTRACT FOR PREPARATION AND PAINTING OF EXTERIOR SURFACES FOR TWO 500,000 GALLON WATER STORAGE TANKS AND ONE 7,000 GALLON HYDRO PNEUMATIC TANK ) )District Water Superintendent Brian Hall briefed the board on the item.He stated the two original tanks have not been painted since they were new.They received twelve bids and the lowest was Southwest Industrial Coatings,Inc. Mr.Insalaco asked if anyone had requested painting the Superstitions on them as he had when he moved in across the street. District Water Superintendent Brian Hall stated they did not get a direct estimate,but he was told the district Water Utilities Community Facilities District Meeting Minutes of October 19,2004 Page 2 of 6 would not have enough money to paint a mural ,that big.They did have someone call who wanted to do a mural that big. Mr.Sippel asked what color they would be painted. District Water Superintendent Brian -Hall stated they will be painted cloud white.It will be their standard color. Chairperson Coleman closed the discussidn --with no further comments and called for a motion. Mr.Dietz MOVED THAT THE AWARD OF CONTRACT FOR THE PREPARATION OF EXTERIOR SURFACES FOR TWO 500,000 GALLON WATER STORAGE TANKS AND ONE 7,000 GALLON HYDRO PNEUMATIC TANK BE AWARDED TO SOUTHWEST INDUSTRIAL COATINGS INC.IN THE AMOUNT OF $19,900 FOR THE BASE AMOUNT PLUS 10% CONTINGENCY FOR UNFORESEEN CHANGES FOR A TOTAL AMOUNT NOT TO EXCEED $21,898.00 BE APPROVED,AND THAT THE BOARD CHAIR BE AUTHORIZED TO SIGN THE AGREEMENT SUBJECT TO FINAL APPROVAL AS TO FORM BY THE DISTRICT COUNSEL. Mr.Waldron SECONDED THE MOTION. VOTE:Unanimous. The motion carried. DISTRICT OPERATIONS MANAGER REPORT District Water Superintendent Brian Hall stated at the last meeting the board recommended moving forward to get proposals on the coagulation filtration method for arsenic treatment on Well #6.He has since been given information on new methods that they are still reviewing.Thus far they have not seen anything more economical.One group told him he would need a certified operator for the coagulation filtration system and their method does not require one.He checked with the Arizona Department of Environmental Quality and was told that they would have to have an operator for i t also.He has put together a request for proposals with the criteria.It states exactly how the district wants the treatment process to work,the size of the storage building required,that the district wants to be able to recycle the backwash water,that the district wants to tie in to the existing tank:everything Water Utilities Community Facilities District Meeting Minutes of October 19,2004 •. Page 3 of 6 they want done is spelled out.The district wants a proposal of a design team that includes engineers,construction people,and the actual suppliers of the equipment.They are to advise the district how they propose to do i t and how much it will cost.John White has been working with Water Infrastructure Finance Authority staff on some questions regarding the resale of the bond and how i t lines up in priority with being able to pledge some more of the district's revenues against another Water Infrastructure Finance Authority loan to support this.He believes.that has been worked out.He believes they will get approval for the loan at their December meeting.He was advised that if the district started ahead of time,it would be reimbursed.They will.probably not get the proposals back in time to go to one specific supplier until January.He stated they turned_the.plans in to the Arizona Department of Environmental Quality for the Ironwood Main Line South They received a letter back last week:there are a lot of notes they need to add to the drawing pages but there-are nomajor changes.It should be back to them this week and they can move ahead rwlth.that.. Mr.Sippel asked which line i t is. District Water Superintendent Brian Hall stated i t is .the line that goes south to the BMX track -.He commented there is not a Tot of change in the assured water supply.He talked with Ann Nagle a couple of weeks ago from the Department of Water Resburces who stated i t had gone from their hydrologist to their water modeler.She was -out of the office the last two weeks and is due to return next Monday.He left her a message to call him and advise the status.They should be close as the department head a month . ago told him it should only -be about "another week.Doug just advised him that Payson has a small plant set up for coagulation filtration on a well that runs 150 gallons a minute.If the board has an interest in it,he will contact them to see how they set the process up. Mr..Dietz asked who has the small plant. District Water Superintendent Brian Hall stated Payson has one.They are treating for iron.It is the same equipment and the same media.Only the chemicals are different. DISTRICT MANAGER REPORT None. Water Utilities Community Facilities District Meeting Minutes of OctOber 19,2004 Page 4 of 6 DISTRICT TREASURER REPORT None. DISTRICT COUNSEL REPORT District Counsel Bill Farrell stated he contacted Chuck Cahoy from the City of Mesa and they had not looked at the agreement and would send any comments back for the district to look at. ADJOURNMENT the meeting at 6:12 p.m. _Chairperson Coleman adjourned ACCEPTED THIS 7TH DAY OF DECEMBER 2004,BY THE CHAIRPERSON AND DISTRICT BOARD OF THE WATER UTILITIES COMMUNITY FACILITIES DISTRICT (APACHE JUNCTION WATER COMPANY),CITY OF APACHE JUNCTION,ARIZONA. SIGNED AND ATTESTED TO THIS 7TH DAY OF DECEMBER 2004. ATTEST:: Kathleen Connelly District Clerk Douglas Clleman.. Chairperson Water Utilities Community Facilities District Meeting Minutes of October 19,2004 Page 5 of 6 WATER UTILITIES COMMUNITY FACILITIES DISTRICT MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the Water Utilities Community Facilities District of the City of Apache Junction,Arizona,held on the 19th day of October,2004.I further certify that the meeting was duly called and held and that a quorum was present. Dated this 25th day of October,2004. Kathleen Connelly District Clerk Water Utilities Community Facilities District Meeting Minutes of October 19,2004 Page 6 of 6