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Home My WebLink About2005-04-05 WUCFD MINUTESWATER UTILITIES COMMUNITY FACILITIES DISTRICT (APACHE JUNCTION WATER COMPANY) CITY OF APACHE JUNCTION,ARIZONA REGULAR MEETING APRIL 5,2005 The regular meeting of the District Board of the Water Utilities Community Facilities District (Apache Junction Water Company),City of Apache Junction,Arizona,was held on April 5, 2005,at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER Chairperson Coleman called the meeting to order at 6:00 ROLL CALL Board Members Present:Chairperson Douglas Coleman Vice Chairperson R.E.Eck Mr.Rick Dietz Mr.John Insalaco Mr.Brian Milkey Mr.Kris Sippel Mr.Dave Waldron p.m. Staff Present:George Hoffman,District Manager Kathleen Connelly,District Clerk Keith Lewis,District Treasurer John White,District Finance Manager Doug Dobson,Utility Director Brian Hall,District Operations Manager Others Present:Assistant City Manager Bryant Powell APPROVAL OF MINUTES OF FEBRUARY 1, 2005 )Mr.Dietz MOVED THAT THE MINUTES OF FEBRUARY I ,2005,BE APPROVED. Mr.Sippel SECONDED THE MOTION. VOTE:Unanimous. The motion carried. ACKNOWLEDGE RECEIPT OF COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE WATER UTILITIES COMMUNITY FACILITIES Water Utilities Community Facilities District Meeting Minutes of April 5,2005 Page 1 of 7 DISTRICT FOR THE FISCAL YEAR ENDED JUNE 30.2004 )District Treasurer Keith Lewis briefed the board on the item. Chairperson Coleman opened the item for discussion.There being no discussion,he called for a motion. Mr.Waldron MOVED THAT WE ACKNOWLEDGE RECEIPT OF THE COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE WATER UTILITIES COMMUNITY FACILITIES DISTRICT FOR THE FISCAL YEAR ENDED JUNE 30,2004. Mr.Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING FOR THE COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR FISCAL YEAR ENDED JUNE 30.2003 )Chairperson Coleman statedthisawardispresentedbytheGovernmentFinanceOfficers Association of the United States and Canada to government units whose Comprehensive Annual Financial Reports achieve the highest standards in government accounting and financial reporting.The association presents this Award of Financial Reporting to Finance Manager John C.White,as i t is presented to the individual designated as instrumental in their government unit achieving a Certificate of Excellence in Financial Reporting.Chairperson Coleman then presented Finance Manager John White with the award plaque and certificate of achievement. AWARD OF BID FOR WATER MAIN VALVE INSERTION EQUIPMENT )District Operations Manager Brian Hall briefed the board on the item.He stated they budgeted $52,000 for this;the actual bid from Dana Kepner was $31,410 for the equipment,plus tax.They would like to take the balance remaining for optional equipment,bringing the total amount to $51,854.21. Chairperson Coleman opened the item for discussion.There being no discussion,he called for a motion. Water Utilities Community Facilities District Meeting Minutes of April 5,2005 Page 2 of 7 Mr.Insalaco MOVED THAT THE AWARD OF BID FOR WATER MAIN VALVE INSERTION EQUIPMENT BE AWARDED TO DANA KEPNER CO.FOR THE PURCHASE OF EQUIPMENT TO INSERT NEW VALVES IN WATER MAINS IN THE AMOUNT OF $33,954.21 INCLUDING TAX, PLUS THE OPTIONAL EQUIPMENT OF TAPPING SLEEVES,VALVES AND CANISTERS IN AN AMOUNT NOT TO EXCEED $17,900 FOR A TOTAL AMOUNT NOT TO EXCEED $51,854,21,BE APPROVED. Mr.Milkey SECONDED THE MOTION. VOTE:Unanimous. The motion carried. CONTRACT WITH D&T VENTURES AS WEB' SITE HOST TO CREATE -A UTILITY WEB SITE FOR 24 HOUR ACCESS )District Operations Manager Brian Hall briefed the board on the item.He stated they have done a number of things over the last few years to improve customer service.They would like to •treat the initial management of this as a sole source product because D&T Ventures works hand in hand with ACS,Inc.,the manager of our utility billing system. just a web site. Mr.Sippel asked i f this is District Operations Manager Brian Hall stated that is correct.Customers would be able to view their account information,payment history and so forth. Vice Chairperson Eck asked about the cost. District Operations Manager Brian Hall stated the initial fee is $9,000 with monthly fees of $750.Customers would be able to pay by credit card or debit card.They would be able to collect from people that can pay with a credit card;someone else can collect from them later. discussion and called for a motion. Chairperson Coleman closed the Vice Chairperson Eck MOVED THAT THE AGREEMENT BETWEEN THE WATER UTILITIES COMMUNITY FACILITIES DISTRICT AND D&T VENTURES FOR A WEB SITE HOST TO CREATE A UTILITY WEB SITE TO ALLOW CUSTOMERS 24 HOUR/7 DAY WEB ACCESS IN THE AMOUNT OF $9,000 FOR THE ANNUAL LICENSE AND $750.00 Water Utilities Community Facilities District Meeting Minutes of April 5,2005 Page 3 of 7 FOR A MONTHLY CHARGE BE APPROVED;AND THAT AUTHORIZATION BE GIVEN FOR THE DISTRICT CHAIR TO SIGN THE AGREEMENT PENDING LEGAL REVIEW AND APPROVAL AS TO FORM BY DISTRICT LEGAL COUNSEL. •Mr.Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. AWARD OF CONTRACT TO HUNTER CONTRACTING CO.FOR DESIGN AND CONSTRUCTION OF A COAGULATION/ FILTRATION -TYPE ARSENIC TREATMENT PLAN USING FILTRONICS EQUIPMENT )District Operations ManagerBrianHallbriefedtheboardontheitem.He stated they requested qualifications in November from design build teams that had experience with this process.Six teams responded;they were reviewed.The cost will be a little over the original amount requested.They are asking for a contract not to exceed $796,051.67 for this,with an additional 10%for contingencies. we would own the equipment. Vice Chairperson Eck asked i f District Operations Manager Brian Hall stated the district would own it. Vice Chairperson Eck asked howlargei t would be and i f i t would fit inside. District Operations Manager Brian Hall stated i t would sit outside. discussion and called for a motion. Chairperson Coleman closed the Mr.Waldron MOVED THAT THE CONTRACT BETWEEN THE WATER UTILITIES COMMUNITY FACILITIES DISTRICT AND HUNTER CONTRACTING COMPANY OF PHOENIX FOR DESIGN AND CONSTRUCTION OF A COAGULATION/FILTRATION-TYPE ARSENIC TREATMENT PLAN USING FILTRONICS EQUIPMENT IN THE AMOUNT OF $796,051.67 PLUS AN ADDITIONAL 10%,OR $79,605.00,FOR CONTINGENCIES,FOR A TOTAL AMOUNT OF $875,656.67 BE APPROVED;AND THAT AUTHORIZATION BE GIVEN FOR THE DISTRICT CHAIR TO SIGN THE CONTRACT PENDING LEGAL REVIEW AND APPROVAL AS TO FORM BY DISTRICT LEGAL COUNSEL. Water Utilities Community Facilities District Meeting Minutes of April 5,2005 Page 4 of 7 Mr.Insalaco SECONDED THE MOTION. VOTE:Unanimous. The motion carried. RESOLUTION NO.2005-001, AUTHORIZING THE EXECUTION OF A CENTRAL ARIZONA PROJECT (CAP) LAND USE LICENSE )District Operations Manager Brian Hall briefed the board on the item.He stated they need this license in order to move forward with the Mesa interconnect. They must show legal authority as part of the application process. Chairperson Coleman opened the discussion on the item.There being no discussion,he called for a motion. Mr.Dietz MOVED THAT RESOLUTION NO.2005-001,A RESOLUTION OF THE BOARD OF DIRECTORS OF THE WATER UTILITIES COMMUNITY FACILITIES DISTRICT (CITY OF APACHE JUNCTION,ARIZONA)AUTHORIZING THE EXECUTION AND PERFORMANCE OF A CENTRAL ARIZONA PROJECT (CAP)LAND USE LICENSE, BE APPROVED. Mr.Insalaco SECONDED THE MOTION. VOTE:Unanimous. The motion carried. DISTRICT OPERATIONS MANAGER REPORT District Operations Manager Brian Hall stated they discussed conservation incentives last time;one of the kits was in front of them for their review.The kits have come in and on the next two billing cycles they will advise residents of their availability and that they can come in and pick up two kits. They will keep track of how many kits are given out.He commented they have discussed how useful this will be,and part of i t is just getting i t out to the people. Vice Chairperson Eck commented he thinks i t is great and a good idea. Water Utilities Community Facilities District Meeting Minutes of April 5,2005 Page 5 of 7 District Operations Manager Brian Hall stated the Mesa agreement has no change.They are waiting on some direction from the Department of Water Resources legal people on the draft.He stated they have sent •a letter to the Arizona Department of Environmental Quality stating where Well #8 is located.As soon as they have approval from them the district will go to bid.He stated they have gone to bid on the Ironwood South water main extension;they will be opened in two weeks.They have the first draft of the bid documents completed on the re -drilling of Well #5.They still have to do a little work on the contract. Vice Chairperson Eck asked i f the Ironwood Road water line pipe was already in. District Operations Manager. Brian Hall stated i t is. Vice Chairperson Eck asked i f they would be going over to Pecos Road,as Ironwood Road is to be widened there. District Operations Manager Brian Hall stated i t is being widened.The county has the information,however the district is not close as we are only 35'south of Guadalupe. DISTRICT MANAGER REPORT None. DISTRICT TREASURER REPORT None. DISTRICT COUNSEL REPORT None. ADJOURNMENT adjourned the meeting at 6:22 p.m. )Chairperson Coleman ACCEPTED THIS 3RD DAY OF MAY ,2005, BY THE CHAIRPERSON AND DISTRICT BOARD OF THE WATER UTILITIES COMMUNITY FACILITIES DISTRICT (APACHE JUNCTION WATER COMPANY),____CIIY Oh APACHE JUNCTION,ARIZONA. SIGNED AND ATTESTED TO THIS 9TH DAY OF MAY 2005. Douglas/Coleman Chairperson Water Utilities Community Facilities District Meeting Minutes of April 5,2005 Page 6 of 7 ATTEST: Kathleen Connelly District Clerk WATER UTILITIES COMMUNITY FACILITIES DISTRICT MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the Water Utilities Community Facilities District of the City of Apache Junction,Arizona,held on the 5th day of April,2005.I further certify that the meeting was duly called and held and that a quorum was present. Dated this 7th day of April,2005. Kathleen Connelly District Clerk Water Utilities Community Facilities District Meeting Minutes of April 5,2005 Page 7 of 7