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Home My WebLink About2007-08-07 WUCFD MINUTESWATER UTILITIES COMMUNITY FACILITIES DISTRICT ,(APACHE JUNCTION WATER COMPANY) CITY OF APACHE JUNCTION, ARIZONA REGULAR MEETING AUGUST 7,.2007 The regular meeting of the District Board of the Water Utilities Community Facilities District (Apache Junction Water Company), City of Apache Junction, Arizona, was held on August 7, 2007, at the Apache. Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER Chairperson Insalaco called the meeting to order at 6:00 p.m. ROLL CALL Board Members Present:Chairperson John Insalaco Vice Chairperson R.E. Eck, Jr. Mr. Rick Dietz Mrs. Robin Barker Mr. Joseph Severs (arrived 6:08 Mr. Jeff Serdy Mr. Chip Wilson Staff Present: p.m.) George Hoffman, District Manager Kathleen Connelly, District Clerk Kay Bigelow, District Counsel John White, District Finance Manager Hazel Randall, Administrative Assistant Frank Blanco, Water Director Others Present:Assistant City Manager Bryant Powell Steve Filipowicz, Economic Dev. Dir. APPROVAL OF MINUTES OF JULY. 17, 2007 ) 'Mr. Dietz MOVED .THAT THE MINUTES OF JULY 17, 2007,.BEAPPROVED. Water Utilities Community Facilities District Meeting Minutes of August 7, 2007 Page 1 of 8 Mrs. Barker SECONDED THE MOTION. VOTE: Unanimous. The motion carried. MOTION FOR EXECUTIVE SESSION ) Mrs. Barker MOVED THAT THEY ADJOURN TO EXECUTIVE SESSION AS SOON AS THE DISTRICT COUNSEL KAY BIGELOW ARRIVES AND CONTINUE WITH THE AGENDA UNTIL THAT TIME. Mr. Dietz SECONDED THE MOTION. VOTE: Unanimous. The motion carried. DISCUSSION ON PROPOSED FINAL BUDGET AND RATE SCHEDULES FOR FISCAL YEAR 2007-2008. )District Finance Manager John White briefed the board on the item. What has been presented for the final budget is the treasurer's tentative proposed budget for the upcoming year with one exception: that the market adjustment has been calculated into the rates for the upcoming year it came out to about a$27,000 or $30,000 increase which is about a 3t increase.It parallels what the city is doing.The schedules have been updated to reflect the expenditure patterns as of July 20, 2007.There are no rate changes this year in the proposed rate schedules. PUBLIC HEARING OF PROPOSED FINAL BUDGET AND RATE, SCHEDULES FOR FISCAL YEAR 2007-2008. public hearing the item. speak,,he.closed the public item —)Chairperson InsaIaco -opened the. There being no one wishing to • hearing and moved .on to the next RESOLUTION NO 2007-004 FINAL, Water Utilities Community Facilities District Meeting Minutes of August 7, 2007 Page 2 of 8 BUDGET ADOPTION FOR FISCAL YEAR 2007-2008. )Chairperson Insalaco called for a motion. Mrs. Barker MOVED THAT RESOLUTION No. 2007-004, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE WATER UTILITIES COMMUNITY FACILITIES DISTRICT(CITY OF APACHE JUNCTION, ARIZONA)FULLY ADOPTING ESTIMATES OF EXPENDITURES BY THE WATER UTILITIES COMMUNITY FACILITIES DISTRICT (CITY OF APACHE JUNCTION, ARIZONA) FOR FISCAL YEAR BEGINNING JULY 1, 2007, AND ENDING JUNE 30, 2008; DECLARING THAT SUCH SHALL ESTABLISH THE BUDGET FOR THE WATER UTILITIES COMMUNITY FACILTIES DISTRICT (CITY OF APACHE JUNCTION, ARIZONA), FOR FISCAL YEAR 2007-2008,BE APPROVED. Mr. Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. RESOLUTION NO. 2007-005: RE -ADOPTING EXISTING RATES AND CHARGES FOR FISCAL YEAR 2007-2008) ) Chairperson Insalaco called for a motion. Mr. Dietz MOVED THAT RESOLUTION NO. 2007-005, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE WATER UTILITIES COMMUNITY FACILITIES DISTRICT (CITY OF APACHE JUNCTION, ARIZONA) RE -ADOPTING ALL EXISTING RATES AND CHARGES FOR FISCAL YEAR 2007-08 AND ESTABLISHING AN EFFECTIVE DATE, BE APPROVED. Mrs. Barker SECONDED THE MOTION. VOTE:Unanimous. The motion carried. Water Utilities Community Facilities District Meeting Minutes of August 7, 2007 Page 3 of 8 RESOLUTION NO. 2007-006: ADOPTION OF AND DECLARING CLASSIFICATION AND COMPENSATION PLANS FOR 2007-2008 A PUBLIC RECORD )Chairperson Insalaco called for a motion. Vice Chairperson Eck MOVED THAT RESOLUTION NO. 2007-006, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE WATER UTILITIES COMMUNITY FACILITIES DISTRICT (CITY OF APACHE JUNCTION, ARIZONA) DECLARING AS A PUBLIC RECORD AND ADOPTING CERTAIN DOCUMENTS FILED WITH THE DISTRICT CLERK ENTITLED "THE CLASSIFICATION PLAN FOR FISCAL YEAR 2007-2008" AND "THE COMPENSATION PLAN FOR FISCAL YEAR 2007-2008"; AND DECLARING AN EMERGENCY,BE APPROVED. MOTION. VOTE:Unanimous. The motion carried. CONSIDERATION OF SECOND AMENDMENT TO PURCHASE AND SALE AGREEMENT WITH EMPIRE SOUTHWEST) Mrs. Barker SECONDED THE Vice Chairperson Eck commented they should go into executive session now since our attorney has arrived. District Clerk Kathy Connelly stated it is good timing because they cannot vote on this item until they have had the executive session. She commented they should do the reports first then go into executive session. WATER DIRECTOR REPORT Water Director Frank Blanco gave an update of the distribution system and water conservation grant that they have applied for recently for #5, #6 and #8 wells. The online current production of 600 gallons per minute is normal for Well #5.Well #6 is currently online at about 500 gallons per minute and is Water Utilities Community Facilities District • Meeting Minutes of August 7, 2007 Page 4 of 8 currently receiving a revised scope of work from Hunter, the general contractor,that is due this week.Hunter has chosen to use NCS instead of the other consultant that they were using in the past.Ramesh Narasimhan will represent NCS and is believed to be an expert in arsenic treatment.The intent will be to do all the modifications that are needed to have Well #6 operating on its own without the issues that we have been having with it. Well #8's pump and motor has been re -installed under warranty. The submersible motor is already in the hole.The casing has been dropped into the hole and is connected to the distribution system. We are waiting for an updated blending plan.The contract has been completed and we are waiting for final approvals and signatures. Stantec is the consultant; they will be teaming up with NCS to do the arsenic blending plant for the Well #8 test.Work has been done on the 8 -inch line at San Marcos and 13th Avenue.A pipe that was leaking pretty badly was replaced by public works as part of the new standard details.The distribution system at Winchester and Southern needed to a have water line replaced.It was done in conjunction with the storm drain project.Winchester and 29th Avenue is being done in conjunction with some improvements for the Dollar Mini -Storage facility there.This involves some storm drain improvements and the abandonment of a drainage easement.There was some vandalism at the portable standpipe which is used to fill the water hauler tanks and also the public works tankers for dust control and street sweeping.The box had been broken into and it was repaired the next day.Relay switches and a rubber hose had been taken.We achieved peak demand on June 11, 2007 with 2.03 million gallons consumed that day.Five years ago on July 3, 2002 that peak was 2.35 million gallons consumed that day.The curve seems to be going downward.This year was a little higher, but we plan on reducing that.Roger Hacker and John White helped get us a grant from the U.S. Bureau of Reclamation in the amount of $50,000 to help us improve our water management efficiency. Water losses are going to be one of the focuses, along with technology upgrades to help with the monitoring and the alarming so we do not overflow our tank sites.A public education program that will partner with the schools and some of the major consumers of water in our district will be included.The calibration program including the replacement program will also be part of the grant. Water Utilities Community Facilities District Meeting Minutes of August 7, 2007 Page 5 of 8 Vice Chairperson Eck commended he and his staff for trying to take care of arsenic removal with the blending plan they have come up with. Mr. Wilson asked how often he plans on doing calibrations of the meter and how long has it been since they were last done. Water Director Frank Blanco stated there has not been a proactive calibration program.A large meter is calibrated twice a year.The intent is to increase that frequency and start looking at older meters which are in the system. They will do some calibrations on a few of those and replace them as the age determines.The older meters will go first. The larger meters will be calibrated more frequently.The intent is to account for the water more efficiently. DISTRICT MANAGER REPORT None. DISTRICT TREASURER REPORT None. DISTRICT COUNCIL REPORT None. Chairperson Insalaco adjourned the meeting to go into executive session at 6:18 p.m. Chairperson Insalaco reconvened the meeting at 7:01 p.m. CONSIDERATION OF SECOND AMENDMENT TO PURCHASE AND SALE AGREEMENT WITH EMPIRE SOUTHWEST LLC FOR. APPROXIMATELY 16.20 ACRES OF DISTRICT PROPERTY FOR. THE AMOUNT OF $33 MILLION. Chairperson Insalaco called for a motion. Water Utilities -.Community Facilities District Meeting Minutes of August 7, 2007- Page 6 of 8 Mrs. Barker MOVED THAT A SECOND AMENDMENT TO PURCHASE AND SALES AGREEMENT BETWEEN EMPIRE SOUTHWEST LLC AND THE WATER UTILITIES COMMUNITY FACILITIES DISTRICT (CITY OF APACHE JUNCTION, ARIZONA)FOR APPROXIMATELY 16.20 ACRES OF DISTRICT PROPERTY FOR THE AMOUNT OF $3.3 MILLION WITHOUT CHANGING THE END OF THE EXAMINATION PERIOD OR THE DATE OF CLOSE OF ESCROW, BE APPROVED. Mr. Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. ADJOURNMENT Chairperson Insalaco adjourned the meeting at 7:02 p.m. ACCEPTED THIS 4TH DAY OF SEPTEMBER , 2007, BY THE CHAIRPERSON AND DISTRICT BOARD OF THE WATER UTILITIES COMMUNITY FACILITIES DISTRICT: (APACHE JUNCTION WATER COMPANY), CITY OF APACHE JUNCTION, ARIZONA. SIGNED AND ATTESTED TO THIS 2007. ATTEST: Kathleen Connelly District Clerk 4TH DAY OF SEPTEMBER , Chairperson Water Utilities Community Facilities District Meeting Minutes of August 7, 2007 Page 7 of 8 WATER UTILITIES COMMUNITY FACILITIES DISTRICT MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the Water Utilities Community Facilities District of the City of Apache Junction, Arizona, held on the 7th day of August, 2007.I further certify that the meeting was duly called and held and that a quorum was present. Dated this 21st day of August, 2007. Kathleen Connelly District Clerk Water Utilities Community Facilities District Meeting Minutes of August 7, 2007 Page 8 of 8