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HomeMy WebLinkAbout2009-04-07 WUCFD MINUTESWATER UTILITIES COMMUNITY FACILITIES DISTRICT (APACHE JUNCTION WATER COMPANY) CITY OF APACHE JUNCTION, ARIZONA REGULAR MEETING APRIL 7, 2009 The regular meeting of the District Board of the Water Utilities Community Facilities District (Apache Junction Water Company), City of Apache Junction, Arizona, was held on April 7, 2009, at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER Chairperson Insalaco called the meeting to order at 6:00 p.m. ROLL CALL Board Members Present:Chairperson Insalaco Vice Chairperson Eck Mrs. Robin Barker Mr. Douglas Coleman Mr. Rick Dietz Mr. Jeff Serdy Mr. Chip Wilson Staff Present:George Hoffman, District Manager Kathleen Connelly, District Clerk Frank Blanco, Water District Director David Fern, Utility Director Giao Pham, District Engineer Kay Bigelow, District Counsel John White, District Finance Manager Others Present:Bryant Powell, Assistant City Manager Hazel Randall, District Admin. Asst. APPROVAL OF MINUTES OF MARCH 17, 2009 )Chairperson Insalaco called for a motion. Water Utilities Community Facilities District Meeting Minutes of April 7, 2009 Page 1 of 6 Mr. Dietz MOVED THAT THE MINUTES OF MARCH 17, 2009, BE APPROVED. Vice Chairperson Eck SECONDED THE MOTION. VOTE:Unanimous. The motion carried. RESOLUTION NO. 2009-001, ADOPTING AN IDENTITY THEFT PREVENTION PROGRAM ) )District Finance Manager John White briefed the board on the item. Vice Chairperson Eck commented he remembered discussing this earlier. Chairperson Insalaco closed the discussion with no further comments and called for a motion. Mrs. Barker MOVED THAT RESOLUTION NO. 2009-001, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE WATER UTILITIES COMMUNITY FACILITIES DISTRICT (CITY OF APACHE JUNCTION, ARIZONA) DECLARING AS A PUBLIC RECORD AND ADOPTING CERTAIN DOCUMENTS FILED WITH THE DISTRICT CLERK ENTITLED "IDENTITY THEFT PREVENTION PROGRAM" BE APPROVED. Mr. Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. RESOLUTION NO. 2009-002, DELEGATING SIGNATURE AUTHORITY FOR LAND USE LICENSES, EASEMENTS OR OTHER WORK ON CENTRAL ARIZONA PROJECT LAND OWNED BY THE UNITED STATES OF AMERICA AND APPROVING A LICENSE FOR A TEMPORARY CONSTRUCTION EASEMENT Water Utilities Community Facilities District Meeting Minutes of April 7, 2009 Page 2 of 6 FROM CENTRAL ARIZONA WATER CONSERVATION DISTRICT AS PART OF THE MESA INTERCONNECTION PROJECT ) Blanco briefed the board on the item. District Director Frank Chairperson Insalaco opened the item to board discussion.There being no comments, he called for a motion. Mr. Dietz MOVED THAT RESOLUTION NO. 2009-002, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE WATER UTILITIES COMMUNITY FACILITIES DISTRICT (CITY OF APACHE JUNCTION, ARIZONA) DECLARING AS A PUBLIC RECORD AND DELEGATING SIGNATURE AUTHORITY FOR LAND USE LICENSES, EASEMENTS OR OTHER WORK ON CENTRAL ARIZONA PROJECT LAND OWNED BY THE UNITED STATES OF AMERICA AND APPROVING A LICENSE FOR TEMPORARY CONSTRUCTION EASEMENT FROM CENTRAL ARIZONA WATER CONSERVATION DISTRICT AS PART OF THE MESA INTERCONNECTION PROJECT BE APPROVED. Mrs. Barker SECONDED THE MOTION. VOTE:Unanimous. The motion carried. FIRST AMENDMENT TO GROUND LEASE WITH VILLAGES OF EASTRIDGE HOMEOWNERS ASSOCIATION Bigelow briefed the board on the item. District Counsel Kay District Director Frank Blanco commented it is important for them to understand that the overall cost of the project is not any higher than what was approved. Chairperson Insalaco closed the discussion with no further comments and called for a motion. Water Utilities Community Facilities District Meeting Minutes of April 7, 2009 Page 3 of 6 Vice Chairperson Eck MOVED THAT THE FIRST AMENDMENT TO THE GROUND LEASE BE APPROVED TO INCREASE THE AMOUNT OF REAL PROPERTY LEASED BY THE DISTRICT FROM THE VILLAGES OF EASTRIDGE H.O.A. AND TO INCREASE THE COST LIMIT FOR THE "STORAGE AREA" FOR THE BENEFIT OF THE H.O.A. AND THAT THE BOARD CHAIR OR VICE CHAIR BE AUTHORIZED TO SIGN THIS FIRST AMENDMENT TO THE GROUND LEASE SUBJECT TO FINAL APPROVAL AS TO FORM BY THE DISTRICT LEGAL COUNSEL. Mr. Wilson SECONDED THE MOTION. VOTE:Unanimous. The motion carried. PROFESSIONAL SERVICES AGREEMENT WITH STANTEC FOR CONSTRUCTION OVERSIGHT FOR THE MESA INTERCONNECTION PROJECT )District Engineer Giao Pham briefed the board on the item.He suggested they table the item until he is finished with his research so that they can get more for the money. Mrs. Barker asked how long he would like this tabled for. District Engineer Giao Pham stated he is wrestling with that as he does not want to jeopardize the Water Infrastructure Finance Authority loan.He is concerned as several hundred thousand dollars is quite a bit of money.Staff is concerned about some coordination issues with Mesa and Salt River Project.They need to look into this more thoroughly before they make this recommendation. Utility Director David Fern stated there are some other issues associated with this.They have to award the construction contract within the period of time listed in the contract.He would like to suggest, since there are concerns with the designer on this contract, that they proceed with the execution of the contract as they do have a pretty substantial consultant services contract coming forward. Water Utilities Community Facilities District Meeting Minutes of April 7, 2009 Page 4 of 6 Chairperson Insalaco closed the discussion with no further comments and called for a motion. Mr. Dietz MOVED THAT THE PROFESSIONAL SERVICES AGREEMENT WITH STANTEC CONSULTING FOR CONSTRUCTION OVERSIGHT FOR MESA INTERCONNNECTION PROJECT BE APPROVED AND THAT THE BOARD CHAIR OR VICE CHAIR BE AUTHORIZED TO SIGN THIS PROFESSIONAL SERVICES AGREEMENT SUBJECT TO FINAL APPROVAL AS TO FORM BY THE DISTRICT LEGAL COUNSEL. Vice Chairperson Eck SECONDED THE MOTION. VOTE:Unanimous. The motion carried. DISTRICT MANAGER REPORT None. DISTRICT DIRECTOR REPORT None. DISTRICT TREASURER REPORT None. DISTRICT LEGAL COUNSEL REPORT None. ADJOURNMENT ) Chairperson Insalaco adjourned the meeting at 6:18 p.m. ACCEPTED THIS 21ST DAY OF APRTI , 2009, BY THE CHAIRPERSON AND DISTRICT BOARD OF THE WATER UTILITIES COMMUNITY FACILITIES DISTRICT (APACHE JUNCTION WATER COMPANY), CITY OF APACHE JUNCTION, ARIZONA. Water Utilities Community Facilities District Meeting Minutes of April 7, 2009 Page 5 of 6 SIGNED AND ATTESTED TO THIS 21ST 2009. ATTEST: Kathleen Connelly District Clerk DAY OF APRIL S. Insalaco irperson WATER UTILITIES COMMUNITY FACILITIES DISTRICT MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the Water Utilities Community Facilities District of the City of Apache Junction, Arizona, held on the 7th day of April, 2009.I further certify that the meeting was duly called and held and that a quorum was present. Dated this 9th day of April, 2009. Kathleen Connelly District Clerk Water Utilities Community Facilities District Meeting Minutes of April 7, 2009 Page 6 of 6