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Home My WebLink About2010-08-03 WUCFD MINUTESWATER UTILITIES COMMUNITY FACILITIES DISTRICT (APACHE JUNCTION WATER COMPANY) CITY OF APACHE JUNCTION, ARIZONA REGULAR MEETING AUGUST 3, 2010 The regular meeting of the District Board of the Water Utilities Community Facilities District (Apache Junction Water Company), City of Apache Junction, Arizona, was held on August 3, 2010, at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER Chairperson Insalaco called the meeting to order at 6:00 p.m. ROLL CALL Board Members Present:Chairperson Insalaco Vice Chairperson R.E. Eck Mrs. Robin Barker Mr. Jeff Serdy Mr. Chip Wilson Staff Present: (Mr. Coleman and Mr. Dietz were absent.) George Hoffman, District Manager Kathleen Connelly, District Clerk Frank Blanco, District Director John White, District Finance Manager Kay Bigelow, District Legal Counsel David Fern, Utility Director Donna Meinerts, District Finance Dir. Giao Pham, District Engineer Others Present:Hazel Randall, Administrative Assistant Bryant Powell, Assistant City Manager APPROVAL OF MINUTES OF JULY 6, 2010 Water Utilities Community Facilities District Meeting Minutes of August 3, 2010 Page 1 of 7 )Vice Chairperson Eck MOVED THAT THE MINUTES OF JULY 6, 2010, BE APPROVED. Mrs. Barker SECONDED THE MOTION. VOTE:Unanimous. The motion carried. Chairperson Insalaco stated they would bypass Item No. 4 (executive session) for later and go on to Item No. 5 DISCUSSION ON PROPOSED FINAL BUDGET AND RATE SCHEDULE FOR FISCAL YEAR BEGINNING JULY 1, 2010 AND ENDING JUNE 30, 2010 District Finance Manager John White briefed the board on the item.He stated the budget schedules have been distributed and the only change in the rates from what was adopted at tentative budget is that staff has reinserted an item that was overlooked in the original rate schedules.When the district originally went to the tiered rate schedule, the district adopted a lifeline rate.It maintains $3.88 per thousand for the lowest tier, which is for those that use less than 5,000 gallons per billing cycle.That is the only change. Vice Chairperson Eck asked if the $3.88 is changing. District Finance Manager John White stated the original rate schedule presented as an addendum to the tentative budget had an increase from $3.88 to $4.00. That increase to $4.00 has been struck out and it retains the $3.88. Chairperson Insalaco closed the discussion with no further comments and moved on to the next item. Water Utilities Community Facilities District Meeting Minutes of August 3, 2010 Page 2 of 7 PUBLIC HEARING ON PROPOSED FINAL BUDGET AND RATE SCHEDULE FOR YEAR BEGINNING JULY 1, 2010 AND ENDING JUNE 30, 2010 )Chairperson Insalaco opened the public hearing on the item.There being no one wishing to speak, he closed the public hearing and moved on to the next item. RESOLUTION NO. 2010-005, FULLY ADOPTING ESTIMATES OF EXPENDITURES BY THE WATER UTILITIES COMMUNITY FACILITIES DISTRICT FOR FISCAL YEAR 2010-2011 )Chairperson Insalaco called for a motion. Mrs. Barker MOVED RESOLUTION NO. 2010-005, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE WATER UTILITIES COMMUNITY FACILITIES DISTRICT (CITY OF APACHE JUNCTION, ARIZONA) FULLY ADOPTING ESTIMATES OF EXPENDITURES BY THE WATER UTILITIES COMMUNITY FACILITIES DISTRICT (CITY OF APACHE JUNCTION, ARIZONA), FOR FISCAL YEAR BEGINNING JULY 1, 2010 AND ENDING JUNE 30, 2011; DECLARING THAT SUCH SHALL ESTABLISH THE BUDGET FOR THE WATER UTILITIES COMMUNITY FACILTIIES DISTRICT (CITY OF APACHE JUNCTION, ARIZONA) FOR FISCAL YEAR 2010-2011, BE APPROVED. Vice Chairperson Eck SECONDED THE MOTION. VOTE:Unanimous. The motion carried. RESOLUTION NO. 2010-006, RE -ADOPTING ALL EXISTING RATES AND CHARGES FOR FISCAL YEAR 2010- 2011, INCLUDING NEW RATES FOR MONTHLY BASE SERVICE, CONSUMPTION, SERVICE AND METER INSTALLATION FEES, STANDPIPES, SYSTEM CONNECTION Water Utilities Community Facilities District Meeting Minutes of August 3, 2010 Page 3 of 7 FEES, FIRE HYDRANT METERS, AND GENERAL SERVICE CHARGES )Vice Chairperson Eck MOVED THAT RESOLUTION NO. 2010-006, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE WATER UTILITIES COMMUNITY FACILITIES DISTRICT (CITY OF APACHE JUNCTION, ARIZONA) RE -ADOPTING ALL EXISTING RATES AND CHARGES FOR FISCAL YEAR 2010-2011 INCLUDING NEW RATES FOR MONTHLY BASE SERVICE, CONSUMPTION, SERVICE AND METER INSTALLATION FEES, STANDPIPES, SYSTEM CONNECTION FEES, FIRE HYDRANT FEES, AND GENERAL SERVICE CHARGES; AND ESTABLISHING AN EFFECTIVE DATE, BE APPROVED. Mr. Wilson SECONDED THE MOTION. Mrs. Barker stated the motion should be corrected to read FIRE HYDRANT METERS INSTEAD OF FIRE HYDRANT FEES. Vice Chairperson Eck accepted the correction. VOTE: Unanimous. The motion carried. APPROVAL OF CHANGE ORDER NO. 01 TO PROJECT WD 2008-01, PROFESSIONAL SERVICES AGREEMENT WITH NARASIMHAM CONSULTING SERVICES FOR WATER SYSTEM MASTER PLAN IN THE AMOUNT OF $17,604 )District Director Frank Blanco briefed the board on the item.He stated this change order will have a task to perform a water quality model, a component that will help the district identify where chlorination will be needed in the system as we move away from pumping water from the wells.The wells are essentially chlorinating our system.We need to provide alternative chlorination as we are reducing pumping from the wells.In addition, it will also provide an analysis of the capital and operation and maintenance costs that would be involved in co- Water Utilities Community Facilities District Meeting Minutes of August 3, 2010 Page 4 of 7 ownership of the City of Mesa plant versus Apache Junction building their own plant.They will make a recommendation as to which would be the most financially and operationally feasible. Mrs. Barker asked if the fee is included in this year's budget or next year's budget. District Director Frank Blanco stated it would be for this fiscal year's budget, the one they approved tonight. Mrs. Barker asked if it is already in there. District Director Frank Blanco stated it is. Chairperson Insalaco closed the discussion with no further comments and called for a motion. Mrs. Barker MOVED THAT CHANGE ORDER 01 TO PROJECT WD 2008-01 PROFESSIONAL SERVICES AGREEMENT WITH NARASIMHAN CONSULTING SERVICES, INC.(NCS) FOR WATER SYSTEM MASTER PLAN IN THE AMOUNT OF $17,604 BE APPROVED. Mr. Wilson SECONDED THE MOTION. VOTE:Unanimous. The motion carried. Chairperson Insalaco stated they would go back to Item No. 4. EXECUTIVE SESSION FOR DISCUSSION, DIRECTION AND LEGAL ADVICE ON PROPOSED AGREEMENT FOR LEASE OF CAP WATER FROM THE GILA RIVER INDIAN COMMUNITY )Chairperson Insalaco called for a motion. Water Utilities Community Facilities District Meeting Minutes of August 3, 2010 Page 5 of 7 Vice Chairperson Eck MOVED THAT AN EXECUTIVE SESSION BE HELD AT APPROXIMATELY 6:10 P.M. ON TUESDAY, AUGUST 3, 2010 IN THE CITY COUNCIL CONFERENCE ROOM FOR THE PURPOSE OF CONSULTATION FOR LEGAL ADVICE WITH THE DISTRICT'S ATTORNEY IN ACCORDANCE WITH A.R.S. § 38-431.03(A)(3)AND (4) AND AS FURTHER OUTLINED ON THIS AGENDA. Mrs. Barker SECONDED THE MOTION. VOTE:Unanimous. The motion carried. District Clerk Kathleen Connelly asked the chairperson if he wanted to finish any of the reports that are at the end of the agenda. they would do so. DISTRICT MANAGER REPORT None. DISTRICT DIRECTOR REPORT None. DISTRICT TREASURER REPORT None. DISTRICT LEGAL COUNSEL REPORT None. ADJOURNMENT adjourned the meeting at 6:10 p.m. Chairperson Insalaco stated ) Chairperson Insalaco Water Utilities Community Facilities District Meeting Minutes of August 3, 2010 Page 6 of 7 ACCEPTED THIS 7TH DAY OF SFPTFMRFR ,2010, BY THE CHAIRPERSON AND DISTRICT BOARD OF THE WATER UTILITIES COMMUNITY FACILITIES DISTRICT (APACHE JUNCTION WATER COMPANY), CITY OF APACHE JUNCTION, ARIZONA. SIGNED AND ATTESTED TO THIS 7TH DAY OF SEPTEMBER 2010. n S. Insalaco airperson ATTEST: Kathleen Connelly District Clerk WATER UTILITIES COMMUNITY FACILITIES DISTRICT MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the Water Utilities Community Facilities District of the City of Apache Junction, Arizona, held on the 3rd day of August, 2010.I further certify that the meeting was duly called and held and that a quorum was present. Dated this 4th day of August, 2010. Kathleen Connelly District Clerk gz_e_6 Water Utilities Community Facilities District Meeting Minutes of August 3, 2010 Page 7 of 7