HomeMy WebLinkAbout2011-06-21 WUCFD MINUTESWATER UTILITIES COMMUNITY FACILITIES DISTRICT
(APACHE JUNCTION WATER COMPANY)
CITY OF APACHE JUNCTION, ARIZONA
REGULAR MEETING
JUNE 21, 2011
The regular meeting of the District Board of the Water
Utilities Community Facilities District (Apache Junction Water
Company), City of Apache Junction, Arizona, was held on June 21,
2011, at the Apache Junction City Council Chambers pursuant to
the notice required by law.
CALL TO ORDER
Chairperson Insalaco called the meeting to order at 6:00
p.m.
ROLL CALL
Board Members Present:Chairperson Insalaco
Vice Chairperson Dietz
Mr. Douglas Coleman
Mr. Jeff Serdy
Mr. Clark Smithson
Mr. Chip Wilson
Staff Present:
(Mrs. Robin Barker was absent.)
George Hoffman, District Manager
Kathleen Connelly, District Clerk
Frank Blanco, District Director
John White, District Finance Manager
Giao Pham, District Engineer
Donna Meinerts, District Finance
Director
Kay Bigelow, District Legal Counsel
Others Present:Bryant Powell, Assistant City Manager
APPROVAL OF MINUTES OF APRIL 19,
2011
Water Utilities Community Facilities District
Meeting Minutes of June 21, 2011
Page 1 of 5
)Vice Chairperson Dietz
MOVED THAT THE MINUTES OF APRIL 19, 2011, BE APPROVED.
Mr. Wilson SECONDED THE
MOTION.
VOTE:Unanimous.
The motion carried.
BID RECEIVED FROM EIC ENGINEERS,
LLC DATED JUNE 1, 2011 FOR
PROFESSIONAL SERVICES AGREEMENT
FOR SUPERVISORY CONTROL AND DATA
ACQUISITION (SCADA) SYSTEM
PLANNING AND DESIGN IN AN AMOUNT
NOT TO EXCEED $29,232.00
)District Director Frank
Blanco briefed the board on the item explaining the scope and
intent of the project and the bids that were received in
response to the request for proposals.Staff's recommendation
was EIC Engineers for a total of $29,232.00.
Chairperson Insalaco closed
the discussion with no further comments and called for a motion.
Mr. Coleman MOVED THAT THE
PROFESSIONAL SERVICES AGREEMENT WITH EIC ENGINEERS, LLC FOR
SUPERVISORY CONTROL AND DATA ACQUISITION (SCADA) FOR SYSTEM
PLANNING AND DESIGN BE APPROVED AND THAT THE BOARD CHAIR BE
AUTHORIZED TO SIGN THIS PROFESSIONAL AGREEMENT SUBJECT TO FINAL
APPROVAL AS TO FORM BY DISTRICT LEGAL COUNSEL.
Vice Chairperson Dietz
SECONDED THE MOTION.
VOTE:Unanimous.
The motion carried.
THREE YEAR CONTRACT WITH TWO ONE
YEAR RENEWAL OPTIONS TO MINNESOTA
Water Utilities Community Facilities District
Meeting Minutes of June 21, 2011
Page 2 of 5
LIFE FOR TERM LIFE INSURANCE FOR
WATER DISTRICT EMPLOYEES IN AN
AMOUNT NOT TO EXCEED $24,315.00
)District Director Frank
Blanco briefed the board on the item explaining that the
district employees will be provided life insurance coverage
under the same plan recently approved by the city.
Chairperson Insalaco closed
the discussion with no further comments and called for a motion.
Vice Chairperson Dietz MOVED
THAT A THREE YEAR CONTRACT WITH TWO ONE YEAR RENEWAL OPTIONS TO
MINNESOTA LIFE FOR TERM LIFE INSURANCE FOR WATER DISTRICT
EMPLOYEES IN AN AMOUNT NOT TO EXCEED $24,315.00 BE APPROVED AND
THAT THE BOARD CHAIR OR VICE CHAIR BE AUTHORIZED TO SIGN THIS
PROFESSIONAL SERVICES AGREEMENT SUBJECT TO FINAL APPROVAL AS TO
FORM BY DISTRICT LEGAL COUNSEL.
Mr. Wilson SECONDED THE
MOTION.
VOTE:Unanimous.
The motion carried.
DISCUSSION ON BUDGET, RATES,
SELECTION OF DATE, TIME AND
LOCATION FOR TENTATIVE AND FINAL
BUDGET ADOPTION FOR THE YEAR
BEGINNING JULY 1, 2011 AND ENDING
JUNE 30, 2012
)District Finance Manager
John White briefed the board on the item and provided a power
point presentation on proposed changes in rates including those
that would see no changes.He discussed basic rates,
consumption rates, minimum costs, higher rates for higher use
and connection fees.
District Director Frank
Blanco discussed possible capital improvements including a new
water tank.
Water Utilities Community Facilities District
Meeting Minutes of June 21, 2011
Page 3 of 5
There was general discussion
among the board and staff regarding the dates and times for
tentative and final budget adoption.
Chairperson Insalaco closed
the discussion with no further comments and called for a motion.
Vice Chairperson Dietz MOVED
THAT THE PUBLIC HEARING FOR TENTATIVE BUDGET ADOPTION BE HELD ON
JULY 5, 2011 AT 5:30 P.M. AND THE PUBLIC HEARING FOR FINAL
BUDGET ADOPTION BE HELD ON TUESDAY, AUGUST 2, 2011 AT 6:00 P.M.,
TO INCLUDE ANY REQUIRED PUBLIC HEARINGS ON PROPOSED CHANGES IN
RATES AND FEES.THE HEARINGS FOR BUDGET ADOPTION SHALL BE HELD
IN THE APACHE JUNCTION CITY COUNCIL CHAMBERS, 300 E.
SUPERSTITION BOULEVARD, APACHE JUNCTION, ARIZONA.
Mr. Wilson SECONDED THE
MOTION.
VOTE:Unanimous.
The motion carried.
DISTRICT MANAGER REPORT
None.
DISTRICT DIRECTOR REPORT
None.
DISTRICT TREASURER REPORT
None.
ADJOURNMENT
adjourned the meeting at 6:40 p.m.
) Chairperson Insalaco
ACCEPTED THIS DAY OF , 2011,
BY THE CHAIRPERSON AND DISTRICT BOARD OF THE WATER UTILITIES
Water Utilities Community Facilities District
Meeting Minutes of June 21, 2011
Page 4 of 5
COMMUNITY FACILITIES DISTRICT (APACHE JUNCTION WATER COMPANY),
CITY OF APACHE JUNCTION, ARIZONA.
SIGNED AND ATTESTED TO THIS 5TB DAY OF JULY
2011.
ATTEST:
Kathleen
District
Connelly
Clerk
g " 1 4 & 4 4 t'l)John S. Insalaco
Chairperson
WATER UTILITIES COMMUNITY FACILITIES DISTRICT MINUTES
CERTIFICATION
I hereby certify that the foregoing minutes are a true and
correct copy of the minutes of the regular meeting of the Water
Utilities Community Facilities District of the City of Apache
Junction, Arizona, held on the 21st day of June, 2011.I
further certify that the meeting was duly called and held and
that a quorum was present.
Dated this 22nd day of June, 2011.
Kathleen Connelly
District Clerk
Water Utilities Community Facilities District
Meeting Minutes of June 21, 2011
Page 5 of 5