HomeMy WebLinkAbout2012-03-03 WUCFD MINUTESWATER UTILITIES COMMUNITY FACILITIES DISTRICT
CITY OF APACHE JUNCTION, ARIZONA
REGULAR MEETING
APRIL 3, 2012
The regular meeting of the District Board of the Water
Utilities Community Facilities District, City of Apache
Junction, Arizona, was held on April 3, 2012, at the Apache
Junction City Council Chambers pursuant to the notice required
by law.
CALL TO ORDER
Chairperson Insalaco called the meeting to order at 6:00
p.m.
ROLL CALL
Board Members Present:Chairperson Insalaco
Vice Chairperson Dietz
Mrs. Barker
Mr. Serdy (arrived 6:05 p.m.)
Mr. Smithson
Mr. Wilson
Staff Present:
Others Present:
George Hoffman, District Manager
Kathleen Connelly, District Clerk
Frank Blanco, District Director
Kay Bigelow, District Legal Counsel
John White, District Finance Manager
Giao Pham, Interim Utility
Director/District Engineer
Bryant Powell, Assistant City Manager
Hazel Randall, Administrative Assistant
Emile Schmid, Senior Project Engineer
APPROVAL OF MINUTES OF JANUARY 17,
2012
)Vice Chairperson Dietz
MOVED THAT THE MINUTES OF JANUARY 17, 2012, BE APPROVED.
Water Utilities Community Facilities District
Meeting Minutes of April 3, 2012
Page 1 of 6
Mrs. Barker SECONDED THE
MOTION.
VOTE:Unanimous.
The motion carried.
RESOLUTION NO. 2012-004,
AUTHORIZING THE QUIT CLAIM OF
CERTAIN PUBLIC UTILITY EASEMENTS
IN THE SHIPROCK RV PARK
SUBDIVISION
)District Legal Counsel Kay
Bigelow briefed the board on the item.The board has been asked
to abandon any rights that the district would have to a public
utility easement on its western border.There are no district
water lines or other infrastructure in the specified Public
Utility Easement and the likelihood of needing them in the
future is improbable. There are other alternative public utility
easements available and being used by other utilities including
the water provider for the Shiprock RV Park, Arizona Water
Company.It is recommended they api.-ove the resolution and
abandon the public utility easement.
Chairperson Insalaco opened
the item to discussion.There being no discussion he called for
a motion.
Mrs. Barker MOVED THAT
RESOLUTION NO. 2012-004, A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE WATER UTILITIES COMMUNITY FACILITIES DISTRICT (CITY OF
APACHE JUNCTION, ARIZONA), AUTHORIZING THE QUIT CLAIM OF ANY AND
ALL RIGHTS, TITLE, OR INTERESTS IN CERTAIN PUBLIC UTILITY
EASEMENTS IN THE SHIPROCK RV PARK SUBDIVISION AND THE EXECUTION
OF SAME BY THE CHAIRMAN OF THE BOARD OF DIRECTORS, BE APPROVED.
Vice Chairperson Dietz
SECONDED THE MOTION.
VOTE:Unanimous.
Water Utilities Community Facilities District
Meeting Minutes of April 3, 2012
Page 2 of 6
The motion carried.
DISCUSSION AND CONSIDERATION FOR
AWARD OF BID AND CONTRACT TO
CONSTRUCT A ONE MILLION GALLON
STORAGE TANK AT BASELINE AVENUE,
APACHE JUNCTION, ARIZONA )
)District Director Frank
Blanco briefed the board on the item. This was identified in
their five year capital improvement plan. It is part of their
water system master plan that was developed in 2010 by NCS. The
tank provides system redundancy in terms of additional storage
for them. It also allows for the rehabilitation of the existing
water storage tank on Baseline that is in very poor shape. By
building the storage tank they are able to isolate the existing
one, drain it, do a dry inspection on the tank, check the
conditions of the walls and the floors and make sure it is still
structurally sound to rehab that particular tank.
Vice Chairperson Dietz asked
if they were going to do repairs on the tank at the same time.
District Director Frank
Blanco stated if repairs were needed it would be another project
with a separate contractor while the tank is still dry.It
would also be part of the capital improvement plan to follow-up
with the project to rehab the tank.It also allows for a
chlorine injection point.Currently the way the system is
chlorinated is to run wells 5 and/or 6, inject chlorine into the
system by turning the wells on and adding chlorine to the wells,
and then introducing chlorine into the storage facilities at
Buena Vista or Baseline.It is more expensive to do this.By
having an injection point there at the storage facility they are
able to use a much smaller pump and motor to re -circulate the
water within the two storage tanks. They are looking at maybe a
25 or 50 horsepower pump versus the huge motor running to the
wells.It provides an opportunity for energy savings as well as
improvements to water quality.They would be re -circulating the
water, therefore keeping it fresh.That is another part of this
project. They will be coming back at a future meeting with a
request to approve the building of the chlorination system at
Baseline. Funding is available from the Water Infrastructure
Water Utilities Community Facilities District
Meeting Minutes of April 3, 2012
Page 3 of 6
Finance Authority so we have a residual funding from the
interconnect project of approximately $1,900,000 which would
cover the construction of this storage tank.
Mr. Smithson asked what the
budget amount was.
District Director Frank
Blanco stated the engineer's budget estimate was $1,500,000.
He commented on what the actual bids were that came in.He
recommended that the contract be awarded to Currier Construction
with their bid in the amount of $1,393,708 with an additional
10% contingency for unforeseen change orders in the amount of
$139,370.80.A total $1,533,078.80 is the recommendation that
they were making on this contract.
Vice Chairperson Dietz
commented that it is right where we had estimated.
Mrs. Barker asked if anything
in the contract or the proposal from Sky differed dramatically
with Currier.
Senior Project Engineer Emile
Schmid commented there was nothing different with the way the
bids were received. Out of all 7 bidders Currier had the most
experience with this type of tank.It is a very unique and very
specialized structure.A lot of the other bidders did not have
this type of experience.Due to Currier's experience with these
types of tanks over the last 12 plus years it was felt they have
a really good handle on the market and the construction that
goes with it. Therefore, they were able to provide a better
price.
Chairperson Insalaco closed
the discussion with no further comments and called for a motion.
Mrs. Barker MOVED THAT A
CONTRACT TO CONSTRUCT A ONE MILLION GALLON STORAGE TANK AT
BASELINE AVENUE, APACHE JUNCTION, ARIZONA IN THE AMOUNT NOT TO
EXCEED $1,393,708.00 TO CURRIER CONSTRUCTION, INC. BE APPROVED
AND THAT THE BOARD CHAIR OR VICE CHAIR BE AUTHORIZED TO SIGN
Water Utilities Community Facilities District
Meeting Minutes of April 3, 2012
Page 4 of 6
THIS CONTRACT SUBJECT TO FINAL APPROVAL AS TO FORM BY DISTRICT
LEGAL COUNSEL AND ADDITIONALLY THAT THE DISTRICT DIRECTOR BE
AUTHORIZED TO AUTHORIZE AN ADDITIONAL $139,371 OR 10% OF THE
CONTRACTED AMOUNT FOR CONTINGENCIES AND POSSIBLE CHANGE ORDERS
HE DEEMS NECESSARY FOR COMPLETION OF THIS PROJECT.
MOTION.
VOTE:Unanimous.
The motion carried.
DISTRICT MANAGER REPORT
None.
DISTRICT DIRECTOR REPORT
None.
DISTRICT TREASURER REPORT
None.
DISTRICT LEGAL COUNSEL
None.
ADJOURNMENT
adjourned the meeting at 6:20 p.m.
Mr. Smithson SECONDED THE
) Chairperson Insalaco
ACCEPTED THIS 15TH DAY OF MAY 2012,
BY THE CHAIRPERSON AND DISTRICT BOARD OF THE WATER UTILITIES
COMMUNITY FACILITIES DISTRICT,(CITY OF APACHE JUNCTION,
ARIZONA)D.
SIGNED AND ATTESTED TO THIS 15TH
2012.
DAY OF MAY
Water Utilities Community Facilities District
Meeting Minutes of April 3, 2012
Page 5 of 6
n S. Insalaco
Chairperson
ATTEST:
Kathleen Connelly
District Clerk
WATER UTILITIES COMMUNITY FACILITIES DISTRICT MINUTES
CERTIFICATION
I hereby certify that the foregoing minutes are a true and
correct copy of the minutes of the regular meeting of the Water
Utilities Community Facilities District of the City of Apache
Junction, Arizona, held on the 3rd day of April, 2012.I
further certify that the meeting was duly called and held and
that a quorum was present.
Dated this 25th day of April, 2012.
Kathleen Connelly
District Clerk
Water Utilities Community Facilities District
Meeting Minutes of April 3, 2012
Page 6 of 6