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HomeMy WebLinkAbout2023.04.18 WUCFD Minutes ambers • City of Apache Junction Arizona CityCESupChtition � 300 E Superstition Boulevard Meeting Minutes Apache Junction,Az 85119 Water Utilities Community Facilities www.ajwaterdistrict.org District P:(480)982-6030 Tuesday,April 18,2023 6:00 PM City Council Chambers A. Call to Order Chairperson Wilson called the meeting to order at 6:03 p.m. B. Roll Call Present 6- Chairperson Wilson,Vice Chair Schroeder, Boardmember Cross, Boardmember Heck, Boardmember Johnson,and Boardmember Nesser Excused 1 - Boardmember Soller Staff in attendance: Bryant Powell, District Manager Matt Busby,Assistant District Manager Jennifer Pena, District Clerk Joel Stern, District Legal Counsel Mike Loggins, District Director Charles Briggs, Water District Project Manager Rita Vineyard, Senior Administrative Assistant Leslie DeReche, District Treasurer Evie McKinney, Deputy District Clerk Al Bravo, Public Information Officer C. Agenda Items 1. 23-190 Approval of meeting minutes of March 21, 2023. Vice Chair Schroeder made a motion to approve the meeting minutes of March 21,2023. Boardmember Nesser seconded the motion. Yes: 6- Chairperson Wilson,Vice Chair Schroeder, Boardmember Cross, Boardmember Heck, Boardmember Johnson and Boardmember Nesser No: 0 Excused: I - Boardmember Soller City of Apache Junction,Arizona Pagel Water Utilities Community Facilities Meeting Minutes April 18,2023 District 2. 23-191 Presentation, discussion, and consideration for approval of a purchase agreement with Garney Companies, Inc. for the purchase of 5,200 linear feet of a 16" Bi-directional transmission main to be installed from the Superstition Area Water Plant to Superstition Mountain Community Facilities District No. 1 using the cooperative use portion of the City of El Mirage Job Order Contract for Water and Wastewater Projects-PW19-J00O2 in the amount of $733,174.07. Vice Chair Schroeder made a motion that the purchase agreement between Water Utilities Community Facilities District and Garney Companies,Inc.for the purchase of 6,200 linear feet of a 16"bi-directional transmission main using the Cooperative use portion of the City of El Mirage Job Order Contract for Water and Wastewater Projects—PW19-J00O2 for a total not to exceed $733,174.07 be approved.Boardmember Heck seconded the motion. District Director Loggins presented a purchase agreement between Water Utilities Community Facilities District and Garney Companies, Inc.for the purchase of 5,200 linear feet of a 16" bi-directional transmission main using the Cooperative use portion of the City of El Mirage Job Order Contract for Water and Wastewater Projects-PW19-J00O2 for a total not to exceed $733,174.07. The pipe will run between the Superstition Area Water Plant and the Superstition Mountain Community Facilities District No. 1 Plant.The purpose of the main is to take the unused Central Arizona Project(CAP)water, not being used for potable water, and deliver it to the sewer plant's underground water storage facility for recharge.This will allow the groundwater to be stored locally as opposed to being sent to another groundwater storage facility.This agreement is for the purpose of purchasing the pipe only.The cost of the installation will occur in the next fiscal year. 3. 23-193 Presentation and discussion of agreement to share costs for the technical review of the Salt River Project-Central Arizona Project Interconnection Facility with Salt River Project, Central Arizona Project and multiple municipalities. Mr. Loggins presented for discussion an agreement to share costs for the technical review of the Salt River Project-Central Arizona Project Interconnection Facility(SCIF), Central Arizona Project(CAP), and multiple municipalities.The technical study will consist of the location,the alignment of the pipe and the size needed, and the size of the pumping facility needed to move the water. The potential cost share is approximately$750, 000.00. CAP and SRP will contribute more than the eight municipalities.The District's portion will be approximately$45,000.00 based on size and flow requirements the District will need if the District has to move water from one facility to the other.The final agreement will be presented in the next few months. City of Apache Junction,Arizona Page 2 Water Utilities Community Facilities Meeting Minutes April 18,2023 District 4. 23-192 Discussion and selection of dates, times and locations for budget work sessions, tentative budget adoption, and final budget adoption for Fiscal Year 2023-2024. Boardmember Nesser made a motion that the following dates,times,and locations for Fiscal Year 2023-2024 budget work session(s),tentative budget adoption and final budget adoption be approved:special meeting for budget work session(s)on Tuesday,May 2,2023 at 6:00 p.m.in the City Council Chambers; regular meeting for adoption of class and compensation,and tentative budget on Tuesday,May 16,2023 at 6:00 p.m.in the City Council Chambers;and regular meeting for Public Hearing and final budget adoption on Tuesday,June 20,2023 at 6:00 p.m.in the City Council Chambers be approved.Boardmember Heck seconded. Mr. Loggins discussed the selection of dates, times and locations for budget work sessions, tentative budget adoption, and final budget adoption for Fiscal Year 2023-2024. D. District Manager Report No report. E. District Director Report 5. 23-194 Presentation, discussion, and update on District wide water system. District Director Loggins presented an update on the construction happening on Ironwood Road. About 16,980 feet of the 18,598 feet of 30"water main has been installed. Installation of the 24" distribution main is also happening. There are about 2,900 feet of the 8,249 feet installed at this time. Mr. Loggins presented a slide showing the area where the mains are being installed and the progress. Mr. Loggins presented an update on the new Water Campus 3 tank.The walls of the tank are complete, and the tank will be filled with water and tested for leaks. Once testing is complete backfilling will begin.This tank will be the largest storage tank in the District. Mr. Loggins presented an update on the upcoming new Utility Billing system. Data has been provided to Tyler Technologies and is being loaded into the new system. On April 1, 2023, postcards were sent out to customers notifying them of the upcoming changes. Customers have begun contacting the office to update their information. F. District Treasurer Report No report. G. Adjournment Chairperson Wilson adjourned the meeting at 6:21 p.m. City of Apache Junction,Arizona page 3 Water Utilities Community Facilities Meeting Minutes April 18,2023 District ACCEPTED THIS �D DAY OF C/LLe1 2023, BY THE CHAIR PERSON AND DISTRICT BOARD OF THE WATER UTILITIES COMMUNITY FACILITIES DISTRICT, (CITY OF APACHE JUNCTION,ARIZONA). SIGNED AND ATTESTED TO THIS 2U DAY OF < no. 2023. WALTER"CHIP"WILSON Chairperson ATTEST: JEN' R PEN District Clerk WATER UTILITIES COMMUNITY FACILITIES DISTRICT MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the Water Utilities Community Facilities District of the City of Apache Junction,Arizona, held on the _ day of eggqo «t' _220-43 I further certify that the meeting was duly called and held and that a quorum was present. Dated this R© day of 1/U,tie. 12023. JENNI PENA District Clerk City of Apache Junction,Arizona Page 4