HomeMy WebLinkAbout1987 01.26 PRC Minutes CITY OF APACHE JUNCTION
PARKS & RECREATION COMMISSION
1001 North Idaho Road
Apache Junction, Arizona 85219
REGULAR MEETING
0001 January 26, 1987
A regular meeting of the Apache Junction Parks & Recreation Commission
was held on January 26, 1987 at 7:00 p.m. at the Apache Junction City
Hall pursuant to notice as prescribed by law.
Present Absent
John Granillo Jr. Chairman Chuck Heermans
Judd Williams Vice Chairman
Lois Broman Secretary
James Appler
Nick McVicker
STAFF PRESENT: Jeff Bell, Director of Community Services
Mary March, Secretary
OTHERS PRESENT• Harold Christ, Chamber of Commerce President
CALL TO ORDER Chairman Granillo called the meeting
to order at 7.03 p.m.
PLEDGE OF ALLEGIANCE: Chairman Granillo led the Commission
in the Pledge of Allegiance.
ACCEPTANCE OF AGENDA• James Appler made a motion to accept
the agenda as presented. Lois
Broman seconded this motion which
passed unanimously.
ACCEPTANCE OF MINUTES. James Appler made a motion to accept
the minutes of December 22, 1987
as presented. Judd Williams seconded
this motion which passed unanimously.
STAFF COMMENTS: Mr. Bell updated Community Services
Department activities for the
Commission, which included the
addition of 2) 11 mile hikes &
(1) 5 mile hike to the Nature Walk
Hike Series, the formation of
Youth Softball Advisory Board &
preparation being made by them
for the upcoming season in April.
Little Rec'rs Pre-school has 79
participants, Golden Ages Softball
has 150 participants, The Adult
Softball Leagues has 210 participants.
The Recreation Division is offering
"Recreation Opportunities" Brochure
3 times annual & The Parks Division
hired a laborer, bring Community
Services Department staff to a
total of 9 full time employees.
OLD BUSINESS
A. Prospector Park Concession
Report: Mr. Bell informed the Commission
that the City Council awarded the
Bid to Country Deli/Classic Caterers
a local business. Their bid was
for 11% gross revenues paid back
to the City for use of the facility.
They've been operating for approxi-
mately 3 weeks. The contract states
they are to be open during all
City sponsored programs.
P & R Commission
Regular Meeting
1/26/87
Page 2
B. Archaeological Investigations
Update: Mr. Bell informed the Commission
/"4 that in December the City Council
awarded the bid for Archaeological
Investigations of the Equestrian
Trail to the Museum of Northern
Arizona in the amount of just under
$18,000.00. We have entered into
an agreement with them & they plan
on beginning work February 5th
Bids came in from approximately
$18,000 to $40,000 and their were
4 submitted The work being
performed will satisfy the require-
ments of our Lease Agreement with
the Bureau of Land Management.
C. Land and Water Conservation Fund
Grant Report. Mr. Bell informed the Commission
that in August of 1986 staff sub-
mitted 2 grants 1) for $75,000
for Phase II of Prospector Park
and 1) for $60,000 for the Complex
Park.
Prospector Park was ranked #2 in
the state in total points after
the State Parks Planning Grant.
After attending a meeting, the
Complex Park looks like it will
also be funded due to Phoenix with-
drawing and application and funds
remaining from last year.
We have approximately a 45 day
wait, in which time agreements
with State Parks and National Parks
Service approval will be received
and completed. During this time
some in house work which has already
been started will be done, this
includes on site grading, culverts
for retention requirements and
the removal of playground equipment
to be relocated.
Out of the $498,000.00 Arizona
received we are getting about 25%
John Granillo inquired what Phase
II of Prospector Park entailed
and time frame for this work to
be done.
Jeff Bell replied, Phase II includes
extension of roadway & parking,
rerouting a wash, 5 acres of open
space area for soccer purposes,
grading & turfing but not finishing
the other 2 ballfields, playground,
more picnic ramadas and irrigation
of these areas. As far a a projected
time this depends on funds received
in next years budget.
P & R Commission
Regular Meeting
1/26/87
Page 3
NEW BUSINESS
A. Discussion on Proposed Rodeo
Facility: Harold Christ, President of the
Pm% Chamber of Commerce informed the
Commission that negotiations for
renewal of their 3 year contract
with the P & M Arena will probably
take place shortly after the Lost
Dutchman Days Activities are done.
The Chamber of Commerce invests
approximately $6,000.00 per year
into refurbishing this facility.
The Chamber would like to invest
this money in refurbish the
reacquired Jaycees Rodeo Facility
if possible and enter into an
agreement with the City. The Chamber
would also be interested in the
planning, fundraising and designing
of the facility with the City.
Jeff Bell suggests getting actual
refurbishing costs on paper and
get and idea of how much community
involvement can be expected to
gauge the feasibility of this
request. -
Mr. Christ stated he would like
to work with staff compiling this
preliminary information.
James Appler made a motion to
appoint Lois Broman along with
Jeff Bell & Harold Christ to invest-
igate costs involved in developing
the City's Rodeo Facilities. Judd
Williams seconded this motion which
passed unanimously.
B. Discussion On Amending City Code
concerning Commission Membership.
After some discussion on amending
the ordinance governing this Commis-
sion, so as to expedite business
addressed by this Commission.
James Appler made a motion
recommending membership requirements
for this Commission be change from
9 members to 7 members to the
City Council for their approval.
Nick McVicker seconded this motion
which passed unanimously.
Owl C. Discussion on Little League
Jeff Bell informed the Commission
that he receive an estimate of
$6,000.00 for repair and upgrading
of lighting system at Little League
Field as per their request.
Also, the Youth Softball Advisory Board
strongly feels that since the
program was created as alternative to
the Little League Program and also
taking into consideration the heat in
July and August the playing season
should remain as it is.
P & R Commission
Regular Meeting
1/26/87
Page 4
Mr. Bell relayed to the Commission
that Mr. Baca has been contacted and
informed of the Board decision and
also that with cooperation in scheduling
of the available facility for both programs
Mr. Baker and himself feel both programs
can be operated successfully.
Mr. Appler asked when these repairs
would be budgeted.
Mr. Bell replied, since it's already
in our 5 year plan we can propose it
in the 1987/88 fiscal years budget.
Mr. Appler suggested the Commission
consider prioritizing thi item higher
in the 5 year plan.
D. Request for Upcoming Agenda
Items: Archaeological Investigations Update
Rodeo Facility Update, Complex
Park Grant Update, Amending City
Code Update, Facility Use & Fee
Update, L.D.S. Facility Discussion
PUBLIC COMMENT NONE
BOARD DISCUSSION: NONE
ADJOURNMENT: There being no further business
James Appler made a motion to adjourn
and Lois Broman seconded this motion
which passed unanimously.
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