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HomeMy WebLinkAbout1987 03.23 PRC Minutes CITY OF APACHE JUNCTION PARKS & RECREATION COMMISSION 1001 North Idaho Road Apache Junction, Arizona 85219 REGULAR MEETING March 23, 1987 A regular meeting of the Apache Junction Parks and Recreation Commission was held on March 23, 1987 at 7:00 p.m. at the Apache Junction City Hall pursuant to notice as prescribed by law. Present Absent John Granillo Jr.-Chairman Chuck Heermans Judd Williams-Vice Chairman Lois Broman-Secretary James Appler Nick McVicker STAFF PRESENT: Jeff Bell, Director of Community Services Mary March, Secretary OTHERS PRESENT: Vice-Mayor Jim Bakkedahl, City Council Liaison CALL TO ORDER: Chairman Granillo called the meeting to order at 7:02 a.m. PLEDGE OF ALLEGIANCE: Chairman Granillo led the Commission in the Pledge of Allegiance. ACCEPTANCE OF AGENDA: James Appler made a motion to accept the agenda as presented. Nick McVicker seconded the motion which passed unanimously. ACCEPTANCE OF MINUTES• James Appler made a motion to accept the minutes of January 26 and February 23, 1987 as presented. Judd Williams seconded this motion which passed unani- mously. STAFF COMMENTS: Mr. Bell informed the Commis- sion, he informally at a work session inquired of the Council their feelings on amending the ordinance which governs the membership of this Commis- sion from 9 to 7. No one seemed to have any problems with this and should be amended at the April 7th, regular City Council meeting, at that time it appears we will need to fill two vacancies. Mr. Bell relayed to the Commis- sion that Staff is currently in the process of submitting this years budget proposal. The department is requesting a little over a million dollars, $535,000.00 is for parks improve- ments, which would be for the second year of the 5-Year Parks Plan. Also proposed is an increased in personnel matn3$ in the Parks Division. P & R Regular Meeting 3/23/87 Page 2 Mr. Bell informed the Commission that the School District has indicated a desire to begin charging us for the use of facilities, to cover utility costs. In turn staff came up with gestimate of $3,000 004 to $5,000 annually to cover the use of these facilities. In talking with the City Manager it is felt that we should take this to the City Council, so they are aware of the situation, in case we need to plug this into the departments budget. The City also provides services to the School District free of charge currently. Staff is preparing for the Summer Recreation Program and Easter Festivities. Applications are currently being taken for summer recreation instructors and lifeguards. Several Programs just concluding are Golden Ages Softball, Adult Softball Nature Walk/Hike Series, Little Rec'rs Preschool while, 3-Man Basketball, Youth Softball and Co-ed Softball begin. One program we were recently involved in was the Student Election Education Program. The students elected a Mayor and City Council for a day, the purposes was to educate kids in the electorial process. On March 20 they had a mock City Council meeting, one agenda item was How to Generate funds for Parks & Recreation Facilities Development. They ended up directing the City Manager to investigate earmarking funds (e.g. court fines, building permits) for Parks & Recreation Facilities Development. OLD BUSINESS. A. Archaeological Investigations Update: Jeff Bell informed the Commission the Museum of Northern Arizona has conducted their fieldwork and are currently in the process 0014 of analyzing what they found and putting together a narrative (everything is due to the City by the 1st of June). What was found were some pit houses and roasting pits. John Granillo, suggested keeping in mind the possibility of having an on going dig like Mesa has, where you have 1 Staff Archaeologist and archae- ology students and volunteers do a more painstaking research of the area. Based on the fact that a lot of interest was generated in this project, and actually we had more volun- teers than were needed. P & R Regular Meeting 3/23/87 Page 3 B. Land and Water Conservation Fund Grant Report: Mr. Bell informed the Commission that funds are available, State Parks will submit the grants to the National Parks Service for their stamp of approval. Then State Parks and the City 0014 need to enter into a participant agreement for expenditure of these funds. The problem we will have is the $100,000.00 sitting in our budget currently, due to delays with the grants. So we need to request these funds to be carried over to the next year without effecting our budget request. C. Prospector Park Concession Discussion: Jeff Bell relayed to the Commis- sion that ther have been on going problems with our conces- sionaire. Most recently, in January an employ quit and took some money. The Police Depart- ment investigated, at which time we became aware of the factr that the concessionaire was not withholding taxes or 0014 paying workman's compensation. He has also let the required insurance lapse and has not submitted his 11% for this month. Mr. Bell requested a recommenda- tion to the City Council for termination of this agreement. Lois Broman made a motion recom- mending the City Council termi- nate the agreement with the present concessionaire (Classic Caterers) and resubmit bid for Concession at Prospector Park. James Appler seconded this motion which passed unani- mously. NEW BUSINESS: A. Discussion of Proposed Rodeo Facility: Mr. Bell relayed to the Commis- sion that he met with Harold Christ, Chamber President, 0014 and they were checking into cost figures, since that time a presentation has been made to the Chamber of Commerce, by a local stock contractor, who can develop a facility for $25,000.00 not including bleachers, offsite improvement accessing utilities to the facility, which is going to boost the cost up to about a quarter of a million dollars. Mr. Bell did receive a cost of $2,600.00 from Coe & Van Loo to masterplan a facility for approximately the same amount. P & R Regular Meeting 3/23/87 Page 4 The Chamber of Commerce is still compiling information & costs on refurbishing the facility and will present their proposal to the Commission. PIER Judd Williams suggested the consideration of drilling a well which would cost approxi- mately $6,000.00 as a solution. B. Discussion on L.D.S. Church Facilities• Mr. Bell informed the Commission that he has been in contact with the L.D.S. Church in refer- ence to use of their ballfield facility. They are planning on outside groups using their facility but, at this time there are no fees or policies set up for this or anybody in charge of this yet. At this time they are not interested in a cooperative agreement with the City, maybe at a future date. Lois Broman asked Jeff Bell is he forsees a need for use of this facility for the coming season. Mr. Bell replied that it would be nice but, our youth softball program and littl league can get by for this season. The ideal solution is the renovation of the Little League Field. C. Review of Facility Use Manual: Mr. Bell informed the Commis- sion that the fee schedule for the use of facilities are reviewed annually and he feels everything is fine with the exception of Ballfield tourna- ment fees for clean up/damage fees and operation/maintenance charges. The Commission directed Staff to make the appropriate revisions and present it back to them for review and recommendation. D. Request for Upcoming Agenda Items• Concession at Swimming Pool Discussion, Budget Proposal Review, Prospector Park Conces- sion Update, Archaeological Investigations Update, Rodeo Facility, Land and Water Conser- vation Fund Grant Report. P & R Regular Meeting 3/23/87 Page 5 PUBLIC COMMENT• NONE BOARD DISCUSSION: NONE ADJOURNMENT: There being no further business brought before this Commission James Appler made a motion to adjourn and Nick McVicker seconded this motion which passed unanimously. CHAIRMAN SECREf4 01111