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HomeMy WebLinkAbout1987 04.27 PRC Minutes CITY OF APACHE JUNCTION PARKS & RECREATION COMMISSION 1001 North Idaho Road Apache Junction, Arizona 85219 REGULAR MEETING April 27, 1987 A regular meeting of the Apache Junction Parks and Recreation Commission was held on March 23, 1987 at 7.00 p.m. at the Apache Junction City Hall pursuant to notice as prescribed by law. Present Absent Judd Williams - Vice Chairman John Granillo Jr. - Chairman Nick McVicker Chuck Heermans James Appler Lois Broman - Secretary STAFF PRESENT: Jeff Bell, Director of Community Services Mary D March, Secretary OTHERS PRESENT. Vice-Mayor Jim Bakkedahl, City Council Liaison CALL TO ORDER: Judd Williams, Vice Chairman called the meeting to order at 7.08 P.M. PLEDGE OF ALLEGIANCE: Vice Chairman Williams led the Commission in the Pledge of Allegiance. am% ACCEPTANCE OF AGENDA: James Appler made a motion to accept the Agenda for April 27, 1987, regular meet- ing as presented. Nick McVicker seconded this motion which passed unanimously. ACCEPTANCE OF MINUTES. James Appler made a motion to accept the minutes of March 23, 1987, regular meet- ing as presented Nick McVicker seconded this motion which passed unanimously. STAFF COMMENTS. Jeff Bell informed the Commis- sion Chuck Heermans, contacted him and will be sending his letter of resignation and the City Ordinance governing this Commission has been amended from 9 members to 7 members. Mr. Bell relayed to the Com- mission the School District's intentions to charge the City for the use of facilities. Dr. Wright has agreed to phase the cost over a three year period, the 1st year the City will pay for utilities at the Little League Field the second year the City will pay $1500.00 and $3000.00 the third year Opening ceremonies for Little League were held at 4.30 today at Prospector Park everything seems to be going well and Little League is happy P & R Regular Meeting 4/27/87 Page 2 The Parks Division installed 3 temporary backstops at the Junior High School for Youth Softball practices. 0014 Mr. Bell distributed depart- mental/divisional highlights to the Commission for ther information. OLD BUSINESS: A. Archaeological Investigations• Jeff Bell informed the Commis- sion that he has been in contacted with Dave Greenwall, Staff Archaeologist from the Museum of Northern Arizona and preliminary reports should be sent by the end of this week, the contract states this report is due by May 15th. B. Land & Water Conservation Fund Grant Report. Mr. Bell informed the Commis- sion that the National Parks Service has approved the projects and State Parks is preparing the interagency agreements necessary for expenditure of these funds. Due to the end of our fiscal your and the length of time it takes to get the paperwork completed we will be carrying these funds over to the upcom- ing year. C. Prospector Park Concession Discussion. Mr. Bell relayed to the Com- mission that the City Council did terminate our concession agreement with Classic Caterers and authorized staff to solicit bids. Bid specifications will be revised from a 1 year term to 9 months due to the Little League utilizing the facility for 3 months out of the year. Also a couple of individuals have expressed an interest in bidding on the concession. D. Discussion on Proposed Rodeo Facility: Mr. Bell relayed that the Chamber of Commerce has sub- mitted a budget request to I114 the City Council requesting $8,000.00 as seed money, towards refurbishing the Rodeo Facility. We just have to wait on the finalize budget and decide at that time how to use those funds if their request is approved. NEW BUSINESS A. Review of FY 87/88 Budget Request: Mr. Bell distributed Community Services budget request to the Commission. Under personal services we asked for a part time clerical position, 2 parks , laborers and 1 recreation coordinator. P & R Regular Meeting 4/27/87 Page 3 Mr. Bell suggested reviewing the request and ask for clari- fication if necessary. Mr. Bell informed the Commis- sion that 4.3 million dollars are available and 6 million dollars have been requested. B. Discussion on Swimming Pool Concession. Mr. Bell contacted the Health Department in reference to concession at the Community/ School Pool and relayed that they would have no problem with pre-package items, can pop or candy bars, but the faci- lity is not set up for on site cooking or pouring drinks on ice. James Appler asked about a vendor truck. Mr. Bell replied the Health Department had no problem with this because they are licensed already. Mr. Bell asked the Commission if we should check into a vendor on a precentage basis or would they rather see a service group, swim team or the kids from the wrestling team have concession. The Commission felt a service group or swim team or wrestl- ing team where the kids would benefit would be best. C. Establish Next Meeting Date: James Appler made a motion to schedule the next meeting the 4th Monday in June the 22nd due to the Memorial Day Holiday in May. Lois Broman seconded this motion which passed unanimously. D. Request for Upcoming Agenda Items: Facility Use Manual, FY 87/88 Budget Request Update, L.W.C.F Grants Update, Prospector �1 Park Concession Discussion, Archaeological Investigation s Update. BOARD DISCUSSION: Lois Broman asked about the Easter Egg Hunt. Jeff Bell replied that parti- cipation was down, Springfest was held at the same time and there was just a small crowd also. We are thinking about holding them separately next year slating the Spring- fest for March and including races and gamess after the Easter Egg Hunt. P & R Regular Meeting 4/27/87 Page 4 Judd Williams asked when City Hall Complex Park Deve- lopment will begin. Jeff Bell replied we will have to wait on the outcome of the budget. PUBLIC COMMENT: NONE ADJOURNMENT: James Appler made a motion to adjourn. Nick McVicker seconded this motion which passed unanimously. 1111 /1 / / Chaff . f r Secretary