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Home My WebLink About1987 08.24 PRC Minutes CITY OF APACHE JUNCTION PARKS & RECREATION COMMISSION 1001 North Idaho Road Apache Junction, Az. 85219 REGULAR MEETING August 24, 1987 A regular meeting of the Apache Junction Parks and Recreation 0014 Commission was held August 24, 1987 at 7.00 p.m. at the Apache Junction City Hall Complex pursuant to notice as prescribed by law. Present Absent John Granillo Jr. - Chairman Lois Broman - Secretary Judd Williams - Vice Chairman James Appler Paul Miller Nick McVicker STAFF PRESENT: Jeff Bell, Director of Community Services Mary March, Secretary OTHERS PRESENT. Vice Mayor Jim Bakkedahl, City Council Liaison Ruth Abbott, Chamber of Commerce President CALL TO ORDER. Chairman Granillo called the meet- ing to order at 7.03 p.m. PLEDGE OF ALLEGIANCE: Chairman Granillo led the Commis- sion in the Pledge of Allegiance. ACCEPTANCE OF AGENDA. James Appler made a motion to accept the Agenda as presented. /'14 Nick McVicker seconded this motion which passed unanimously. ACCEPTANCE OF MINUTES• James Appler made a motion to accept the minutes of June 22 and July 27, 1987, regular meetings as presented. Judd Williams seconded this motion which passed unanimously. STAFF COMMENTS: Mr. Bell informed the Commission of the Annual A P R.A Conference, August 30 - September 2, which is offering a special day for Commission members on Monday if anyone is interested. Mr. Bell updated the Commission in the Park Development Projects. Bids for City Hall Complex Park will be opened September 3 rd, with City Council awarding the bid the middle of September. P&R Commission Regular Meeting 8/24/87 Page 2 This is a 90 day project that includes 3 turf areas, playground area, shuffleboard & horseshoe courts, parking area, sidewalk, landscaping & irrigation. The playground equipment isn't included in the bid. Our department will purchase and install the equipment after completion of the contract. -Prospector Park Phase II Develop- ment P ment plans are beingrevised, we need to cutback a little to stay within the budget and due to an inadequate water supply the soccer fields will not be developed at this time. The open playfield area can be utilized as soccer fields. It will be the end of September before we go out for bid on this project. Mr. Bell informed the Commission that the Youth Services Coordinator resigned and Dunlop Rosado a valued 2 year employee has been promoted to the position of Laborer II and the City Council will appoint someone to fill Chuck Heermans position at their September 1st meeting. P'14 Chairman Granillo moved New Business Item A. Rodeo Facility (BLM Land) up for Mrs Abbott, Chamber of Commerce President's presentation. Mrs. Abbott presented a preliminary conceptual sketch for the Rodeo Facility, relaying to the Commis- sion, the Chambers intension to fast track the arena area, parking area and small concession area which would be fenced and completed in time for the 1988 Lost Dutchman Days Rodeo in February. That's all the Chamber will be able to do at this time. Since landscaping will not be included in this phase, dust con- trol requirements will need to be conformed to. Other require- ments needing to be looked into will be parking area requirements for grandstand. Seating capacity of 3,000 and will be aluminum. P&R Commission Regular Meeting 8/24/87 Page 3 Mrs. Abbott also relayed she had a meeting scheduled with Mr. Karam, in regards to whether Pinal County or City Building Codes will be followed. Mr. Bell informed the Commission that the $12,000 00 budgeted as Om' requested by the Chamber of Com- 1 merce is tobe used for this project for example fencing, bleachers, etc. . not for future development. And expressed concern with opera- tion and maintenance of the faci- lity. Mr. Bell requested a recommendation to the City Council. James Appler made a motion to recommend to the City Council, approval of the concept of the Chamber of Commerce spearheading the Rodeo Facility Development. Judd Williams seconded this motion which passed unanimously. OLD BUSINESS: A. FY 87/88 Budget• Mr. Bell informed the Commission the Community Services budget accounts for 9% of the City's budget. The major changes and increases are in Personnel and Parks Development. Personnel includes the consolidation of the Youth Services and Recreation Divisions with a Recreation Coordi- nator (special events, cultural outdoor) filling the vacant Youth Services Coordinator position. The addition of 2 time clerical position in Administration The addition of 1 Laborer in the Parks Division plus 4 Laborer if the City acquires the County Park. Parks Development consists of $100,000.00 for Complex Park, $175,000.00 for Prospector Park Phase II, $30,000.00 for Phase III design & engineering fees, $16,500 for Little League Field renovations and $12,100.00 for Rodeo Facility for a total of $333,600.00 Chairman Granillo in reference to the renovations of the Little League Field wanted to know who P&R Commission Regular Meeting 8/24/87 page 4 will end up with the facility, City or School. Mr. Bell replied he did not forsee any problems with School turning the Little League park over to the City. B. Prospector Park Concession: Mr. Bell informed the Commission that the City Council awarded Concession to Sonic Drive In at 10% of sales. Also, we have in- stalled a commercial refrigerator & freezer & 3 basin sink at the Concession Building to meet Pinal County Health Department require- ments. C. Scenic Street Alignment: Mr. Bell updated the Commission on their recommendation, which has been forwarded to the Transpor- tation Board, who is currently soliciting input from adjacent property owners. Then a general hearing will be held. It's going to be a couple of months before we receive any feedback or a deci- sion is made. D. Archaeological Investigations• Mr. Bell relayed to the Commission the final reports have been pro- vided to BLM & SHPO. If we want to acquire or patent the land we will need to do another $50,000.00 worth of investigative work. At this point we have met the requirements to develop the eques- trian trail. Chairman Granillo suggested offer- ing a Community Services activity for an ongoing dig to meet the mitigation requirements needed to patent this land. With this phased out over several years, and supervised by a professional achaeologist on a contract basis. Mr. Bell replied he would contact Dave Greenwall at the Museum of Northern Arizona and Shereen Lerner at SHPO as to the feasibility of this idea. P&R Commission Regular Meeting 8/24/87 page 5 NEW BUSINESS: B. Five Year Parks & Open Space Plan. Mr. Bell reminded the Commission its time to update and revise the 5 year Parks Plan for presenta- tion to the City Council. This needs to be reviewed and priortized keeping in mind the Rodeo Facility, County Park, L.D.S. Facility, and Archaeological Investigations. Mr. Bell relayed that he would also like to run a newsrelease and get community input and maybe have a general hearing on Parks facilities. C. Election of Officers. Judd Williams nominated John Granillo for Chairman. James Appler motioned to close nomina- tions and Judd Williams seconded this motion which passed unanimously. James Appler nominated Judd Williams for Vice Chairman. Nick McVicker motioned to close nominations. Paul Miller seconded this motion which passed unanimously. James Appler nominated Lois Broman for Secretary. Nick McVicker motioned to close nominations. James Appler seconded the motion which passed unanimously. D. Request for Upcoming Agenda Items• Five Year Parks & Open Space Plan, Rodeo Facility, Archaeological Investigations, Summer Festival. PUBLIC COMMENT- NONE BOARD DISCUSSION. NONE ADJOURNMENT: James Appler made a motion to adjourn. Paul Miller seconded the motion which passed unanimously. t CHAIRMAN SECRE ARY �r�