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HomeMy WebLinkAbout1987 11.23 PRC Minutes CITY OF APACHE JUNCTION PARKS & RECREATION COMMISSION 1001 North Idaho Road Apache Junction, Az. 85219 REGULAR MEETING November 23, 1987 A regular meeting of the Apache Junction Parks and Recreation 0.1 Commission was held November 23, 1987 at 7.00 p.m. at the Apache Junc- tion City Hall Complex pursuant to notice as prescribed by law Present Absent Lois Broman - Secretary Judd Williams (Excused) Nick McVicker John Granillo Jr. Loyd Lynch Paul Miller Ramona Sleeseman STAFF PRESENT: Jeff Bell, Director of Community Services Chuck Baker, Recreation Supervisor Patty Contreras, Recreation Coordinator Mary March, Secretary OTHERS PRESENT: Vice Mayor, Jim Bakkedahl, City Council Liaison. CALL TO ORDER• Lois Broman called the meeting to order at 7:00 p.m. PLEDGE OF ALLEGIANCE• Mrs. Broman led the Commission in the Pledge of Allegiance. ACCEPTANCE OF AGENDA: Loyd Lynch made a motion to accept the agenda as presented. Mick McVicker seconded this motion which passed unanimously. ACCEPTANCE OF MINUTES. Nick McVicker made a motion to accept the minutes of August 24, September 28 and October 26, 1987, regular meetings as presented. Loyd Lynch seconded this motion which passed unanimously. STAFF COMMENTS. Mr. Bell distributed departmental/ divisional highlights and informed the Commission, that these are provided to the City Manager each month and he in turn provides them to the City Council. This report gives a more detailed accounting of department/division activities. Mr Bell introduced new Commission members Loyd Lynch and Ramona Sleeseman. Mrs Sleeseman was recently a member of the Youth Advisory Board which City Council recently repealed due to a lack of interest. P & R Commission Regular Meeting 11/23/87 Page 2 Mr. Bell also introduced Chuck Baker, Recreation Supervisor and new Recreatipn Coordinator in charge of Outdoor, Cultural and Special event programs and activi- ties, Patty Contreras, who has 0'4 been with the department for 6 weeks. Mr. Bell informed the Commission that Councilwoman Perkins, has formed the Action Arizona Committee which consists of City Staff, City Council & Chamber of Commerce members. The purpose of this Committee is to beautify one or more areas in Apache Junction and submit a proposal on the pro- jects to Valley National Bank who is sponsoring a beautification contest, where the winner receives $10,000.00. OLD BUSINESS: A. Park Development Update.. Mr. Bell informed the Commission that the City Hall Complex Park is currently under construction Golf Inc, of Mesa is the Contractor for this project. Development includes grass & playground areas for children, shuffleboard and horseshoe courts adjacent to the Senior Center for their use, pic- nicking ramadas, fitness trail general lighting and parking area for easier access to playground area. Project is approximately 25% complete at this time, with an anticipated completion date in mid-January. Project cost is $138,000.00 & we have a federal grant of $50,000.00 to offset cost. Our Prospector Park project is currently out for bid with bid opening slated for December 10th. Phase II includes more parking, roadway to the east, playground, picnic facilities, & open playfield area, we've reduced the soccer area due to cost factors. Major cost of project is the rerouting of a major wash around the two ballfields. Engineer's estimate is $200,000.00 & we have a $75,000.00 federal grant to help offset cost. P & R Commission Regular Meeting 11/23/87 Page 3 Construction should begin the middle to end of January. We are also out for bid on Play- ground Equipment for both of these projects. Bids are to be opened December 3. Bids should come in at approximately $30,000.00. Fml B. Rodeo Facility• Mr. Bell reviewed the situation to date. The Chamber of Commerce approached the Commission with the concept of the City leasing this land to them, so they could intiate the development of this facility. The Commission recom- mended the approval of this concept to the City Council. The City and Chamber of Commerce have since entered into a sublease, the City's obligations were to provide hydro- logy and grading plans, which we have done. We have also built up the arena area and purchased and mixed 652 tons of sand into the ground to provide a good base. The Chamber of Commerce is now trying to raise funds for this development, which is going slow. The lease states, if there is no development by May of 1988, it reverts back to the City, if there is development by this time, they then have the option to retain the sublease for an additional five years. C. Five Year Parks & Open Space Plan. Jeff Bell provided the Commission members with a copy of the existing plan and a list of alternative improvements Mr. Bell suggested getting the plan put into a semi-final format so as to solicit input from the public before presenting it to the City Council for approval. The Commission directed staff to submit a newsrelease soliciting public input at their next regular meeting. P & R Commission Regular Meeting 11/23/87 Page 4 NEW BUSINESS: A. Material Site (Pinal County /Public Works): Mr. Bell informed the Commission that Pinal County has requested 20 acres of our B.L.M. land for a granite pit/materials site with ONO the City having access to materials free of charge. The area requested lies on the Northside of McKellips, the only concern expressed by Commission members was the need for trees to screen the appearance of the site. We have given our approval to the Public Works Director for his presentation to the City Council. B. Summer Festival: Mr. Bell informed the Commission that Chairman Granillo requested this agenda item and since he is not present, we should put this on the next agenda. C. Request for Upcoming Agenda Items• Rodeo Facility, Parks Development Update, Five Year Parks & Open Space Plan and Summer Festival. PUBLIC COMMENT. NONE BOARD DISCUSSION. Mr. Bell relayed to the Commission that Golf Inc has put together a package that includes the financ- ing, design and development of _ a golf course and claim that there is no up front money, but payments are made over a 12 to 15 year period with revenues generated from the facility. There is a pie shaped are of 120 acres by the Flood Retarding Structure where water is released a could possibly be reused for irrigating such a facility. ADJOURNMENT. Nick McVicker made a motion to adjourn. Loyd Lynch seconded this motion which passed unanimously, Chairma Secret ry