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Home My WebLink About1987 12.28 PRC Minutes CITY OF APACHE JUNCTION PARKS & RECREATION COMM?SSION 1001 North Idaho Road Apache Junction, Az. 85219 REGULAR MEETING December 28, 1987 A regular meeting on the Apache Junction Parks and Recreation Commission was held December 28, 1987 at 7:00 p.m. at the Apache Junc- tion City Hall Complex pursuant to notice as prescribed by law. Present Absent John Granillo Jr. - Chairman Judd Williams (Excused) Lois Broman - Secretary Nick McVicker Paul Miller Loyd Lynch Ramona Sleeseman STAFF PRESENT. Jeff Bell, Director of Community Services Mary March, Secretary CALL TO ORDER: Chairman Granillo call the meeting to order at 7:00 p.m. PLEDGE OF ALLEGIANCE• Chairman Granillo led the Commission in the Pledge of Allegiance. ACCEPTANCE OF AGENDA: Lois Broman made a motion to accept the Agenda as presented. Paul Miller seconded this motion which passed unanimously. ACCEPTANCE OF MINUTES• Lois Broman made a motion to accept the minutes of December 28, 1987 regular meeting as presented. Ramona Sleeseman seconded the motion which passed unanimously. STAFF COMMENTS: Mr. Bell informed the Commission that, Parks Maintenance Supervisor, Bob Young, is no longer with the Community Services Department as of 12/22/87. Dunlop Rosado, who has been with the department for 2 years, will be acting in this capacity for the next three months, so as to review his perform- ance in this position. The Arizona Action Committee is still meeting regularly Council- woman Perkins asked if anyone from this Commission was interested in serving on the Committee. The Gazebo at Veterans Memorial Park, City Hall Complex Park, 1 P & R Commission Regular Meeting 12/28/87 Page 2 Royal Palm Boulevard Median and the Apache Trail Median are the beautification projects they are using in competing for the $10,000.00 About $250.00 in seed money is received from Valley National Bank to initiate the project (e.g. paperwork). The Planning Department is putting together some plans /u4 for Veteran's Memorial Park for some grass and natural vegetation areas and picnicking facilities. The Committee has contacted Veterans Organizations to stir up interest, support, monetary and volunteer labor support. The Rodeo Facility Development is moving slowly, the City has fulfilled their obligations. The Chamber of Commerce is talking about leasing an arena for Lost Dutchman Days and start development of the arena, announcers booth, etc. . . after Lost Dutchman Days. Danny's Dug-out in Mesa contacted the City for input on interest or reponse in a driving range. He's checking on development costs, interest in other communities, etc. . . and will call back at a later date with further information. Omt John Granillo inquired, if we could invite bids and proposal for facilities from interested individuals in the private sector. Jeff Bell replied, the problem is where our lands are situated and the cost of accessing water to them. We would need to do a feasibility study, finding out utility costs, etc. . . Jeff Bell expressed a concern with the process of soliciting architects, engineers, etc. . . everytime we have a project. We had a different engineer for Phase I and II for Prospector Park, it causes a lack of continuity, work is duplicated & its a lengthy & expensive process. What, we could do is propose to the City Council contracting an engineer on a yearly basis with the option of an additional year contracted if good service is provided. mmo► J P & R Commission Regular Meeting 12/28/87 Page 3 The Commission felt this would be a good idea and directed staff to put together the information necessary for them to forward a recommendation to the City Council for next months regular meeting. OLD BUSINESS: A. City Hall Complex Park Update• Mr. Bell informed the Commission that the Complex Park is approxi- mately 75% complete, its going according to schedule, with the completion date being the end of January. This week they are forming up all concrete flatwork e.g. sidewalks, shuffleboard courts, etc. . . The engineer rejected a couple of ramadas. The only problem we have is the time of year for seeding grass. Golf Inc. may agree to come back and seed the park in March. We also received our first reimbursement of approximately $20,000.00 from the Land and Water Conservation Grant that was obtained for this project. B. Prospector Park Update. Mr. Bell informed the Commission that bids were opened on December 10th for the second Phase of Pros- pector Park, 10 bids were received. MTV General Contractors had the lowest bid at $211,811.00 and Triple A was the highest at omt $421,000.00. Henry Haws & Assoc. our engineering consultants recom- mended MTV General Contractors, a reference check has been completed and all references were good. A recommendation will be forwarded to the City Council at the January 5th, meeting accepting the total package, which includes 90 day main- tenance, proposed by MTV General Contractors. The contract will probably be signed by the end of January with a completion date of 150 days from the contract date. C. Five Year Parks Improvement Plan• Jeff Bell distributed the final form of the Five Year Parks Improve- ment Plan to the Commission for their recommendation to the City Council for approval. Mr. Bell suggested for the upcoming year starting the process of P & R Commission Regular Meeting 12/28/87 Page 4 developing a more comprehensive master plan. There is a 12 chapter book, that includes an introduction to the process, population analysis, supply and demand analysis, inven- tory of facilities, etc. . . on a monthly basis we could go through this process chapter by chapter, to give the Commission, Department Staff and the community a better understanding of this process and what is involved in developing facilities. The Commissions response was favor- able. John Granillo felt we could get better community response, with the idea of going to the public and getting them involved. Jeff Bell suggested working with George Hoffman, assistant to the City Manager on getting some posi- tive publicity. Paul Miller made a motion recommend- ing the Five year Parks Improvement Plan to the City Council for approval. Lois Broman seconded this motion which passed unanimously. NEW BUSINESS: A. Playground Bids Review• Mr. Bell informed the Commission that bids for playground equipment were opened on December 3rd, Five ormt firms submitted bids & 3 of those five submitted alternative bids, totaling 8 bids. Equipment bid included, 2 swing sets, whirl, 3 playstructures, a four way buck- about and spring animals The low bidder is Recreation Design concept, but the bid should be rejected because of inadequate support structures on the play- structures. The second lowest bid meets the required specifica- tions but, in comparing their proposal with the third lowest, Don Watkins, you get a lot more activity for the difference of $1,000.00 more. The two small playstructures will be installed at the Complex Park and the large playstructure will be installed at Prospector Park. . L P & R Commission Regular Meeting 12/28/87 Page 5 Lois Broman made a motion recommend- ing to the City Council the accept- ance of Don Watkins bid on Play- ground Equipment. Ramona Sleeseman seconded this motion which passed unanimously. B. Summer Festival• John Granillo recommended, due to the huge success of the Channel Pn 3/Celebrate Apache Junction Day, that the Community Services Depart- ment incorporate and set in place an activity of this kind on an annual basis. Suggesting the Parks & Recreation Divisions do the organizing of the activities with support from the community through the Chamber of Commerce, fraternal organizations, etc. . Lois Broman suggested changing the date to sometime in August so its not so close to the 4th of July. Jeff Bell said he would get staff's input and report back to the Commission. C. Facility Naming Policy: Mr. Bell informed the Commission that the City Council has requested that they draft a policy for naming facilities for recommendation to them for approval. Jeff Bell suggested once this policy is developed including the Policy in the Facility Use Manual. D. Request for Upcoming Agenda Items: Facility Naming Policy, Summer Festival Feedback, Park Development and Bid Updates. PUBLIC COMMENT: Salvatore, expressed his concerns about maintaining the old flavor of the area, before it is gone. He expressed an interest in pre- serving the HoHoKam archaeological site. John Granillo replies that there was a lot of enthusiasm & response to the HoHoKam site unfortunately, nothing substantial was found, we are checking into the possibi- lity of implementing an ongoing dig as a matter of interest in the community. P & R Commission Regular Meeting 12/28/87 Page 6 BOARD DISCUSSION• None ADJOURNMENT: Lois Broman made a motion to adjourn at 8.40 p.m. Paul Miller seconded this motion which passed unanimously. � 1 APPROVED: Chai an ,07 ,0.4-cv'',/40g61-416-',1v7 Secretary PO4