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HomeMy WebLinkAbout1981 07.27 PRC MinutesCITY OF APACHE JUNCTION PARKS AND .RECREATION COMMISSION 1001 North Idaho Road Apache Junction, Arizona Regular Meeting July 27, 1981 A regular meeting of the Apache Junction Parks and Recreation Commission was held on July 27, 1981 at 7:00 p.m. at the Apache Junction City Hall Complex pursuant to notice as prescribed by law. PRESENT:ABSENT: Lois Broman, Chairman Phil Richardson, Vice-chairman Ron Stales Margaret Carlin Harvey Long Michael Carden STAFF PRESENT: DeDe Scheff, Secretary Tami Kirkham Hedy Hall Jeff Bell, Community Services Superintendent Sharon Seder, Community Services Coordinator CALL TO ORDER: ACCEPTANCE OF AGENDA: ACCEPTANCE OF MINUTES: SUPERINTENDENT COMMENTS: OLD BUSINESS: A. July 4th Review: B.Summation of Summer Recreation Program: Lois Broman, chairman, called the meeting to order at 7:00 p.m., and lead the Commission in the Pledge of Allegiance. A motion was made by Michael Carden to accept the agenda as presented.Motion was seconded by Margaret Carlin and passed unanimously. A 'nation was made by Margaret Carlin to accept the minutes of June 22, 1981 replar meeting as presented.Motion seconded by Michael Carden and passed unanimously. Jeff Bell spoke on the programs and activities underway by the Community Services Division.Discussion covered teen job referral, aluminum can drive, tennis courts, basketball tournament, adult softball league, energy assist- ance, Salvation Army, and the emer- gency Relief Crisis Intervention. Total expenses for the 4th were $316.16, part of which was absorbed in the Community Services budget.Fry bread booth took in $147.50.After expenses for ingredients, $93.84 was deposited in the swimming pool fund. Jeff Bell stated the program had been very succePsfull.With several pro- grams not requiring registration, an P & R Commission regular meeting July 27, 1981 page 2 estimate is the best judge of total enrollment.It is estimated about 1,000 participants, children and adults. The sixteen thousand dollars which was budgeted for the program, would pro- bably cover the entire program.In all $2,699.00 was taken in registration fees. C.Swimming Pool Drive:Much discussion was held on how to acquire the funds for a swimming pool. As of June 30, 1981, $1,141.45 was in the swimming pool fund. It was decided the sample letter in the Commission packet asking organi- zations for contributions would be held until specific information could be gather, i.e. size of pool, location, and total cost. Councilman Steelsmith had contacted Jeff Bell, and asked for similiar information.Jeff and the Planning Department were working together on compiling the needed information, and as soon as it was ready, the Commission would be furnished with a copy. A lengthy discussion followed on contracting and sub -contracting the work. D.City Complex Park:Jeff Bell up -dated the Commission on the park plans.Purchase orders had been approved for the purchase of volley ball standards and other playground equipment for kids.One basketball standard had been approved and would be a mulit-purpose court. Jeff pointed out to the Commission they had been aware of the plans for the park since day one of the Commission. He stated he felt the Commission should talk in the community about such pro- jects as the park.They needed to help us keep the community informed, and to help support such projects. Steming from a commissioner's question, it was pointed out that they were covered under the liability insurance as duly appointed commissioners. The Commission asked what playground equipment had been ordered and was told: swings, teeter totters, tumblegym, merry-go-round, slides, tetherball, picnic tables, and grills.Total cost was approximately $7,000.00.Most installation would be done in-house. Equipment would be in about six weeks P & R Commission regular meeting July 27, 1981 page 3 NEW BUSINESS: A.Ballfield Rental: The Commission held discussion on why the plAyground was being put on the City Complex.Reasons given were: approximately 5,000 people living north of the Trail (U.S. 60), no facilities for senior citizens, and no place for pre-schoolers. Jeff Bell elaborated on the plans for the City park, present and future. Jeff Bell explained the tenitive fee and facility request to the Commission, and why it was established.Also, the Salt River Project bill and the problems and solutions being worked on. Phil Richardson made a motion to retain the tenitive $10.00 rental fee and to table the item until further information could be made available. Motion was seconded by Michael Carden and passed unanimously. B.Chairman for Lost Dutchman Days Info Booth:Margaret Carlin volunteered to be the chairman for the 1982 Lost Dutchman Days Information Booth.She is to attend the next meeting and bring the information back to the Commission. C.Establishment of Monthly Movies: D.Report from Equine Committee: Discussion was held on the fact that movies could be rented from a firm in California to be shown to the public. With a low rental fee, a low admission fee could be charged, allowing muchly needed entertainment for the community. Alternative sites for showing the movies ( Jr. H.S. Cafetorium, John Calvin Presbyterian church, and the Community Christain Church) were discussed.A motion was made by Harvey Long to proceed with plans for movies to be shown monthly with the admission to be decided later.Ron Staples seconded the motion which passed unanimously. Phil Richardson and Harvey Long stated at the last meeting of the Committee they had set up a list of items that needed to be checked into, and reports would be given at the next meeting. Ron Kell is spokesman for the com- mittee, but no specific place or date for meetings has been set up at this time. P & R Commission regular meeting July 27, 1981 page 4 APPROVED: Joe Gero, Director of Planning, is working with the Committee, and would be mailing out letters when a meeting date has been decided. A correction to the motion made on Item C was made to direct the Community Services Superintendent to investigate the movies further. Margaret Carlin made a motion to adjourn which was seconded by Ron Staples.Motion carried unanimously.