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Home My WebLink About1981 08.24 PRC MinutesCITY OF APACHE JUNCTION PARKS AND RECREATION COMMISSION 1001 North Idaho Road Apache Junction, Arizona Regular Meeting August 24, 1981 A regular meeting of the Apache Junction Parks and Recreation Commission was held on August 24, 1981 at 7:00 p.m. at the Apache Junction City Hall Complex pursuant to notice as prescribed by law. PRESENT:ABSENT: Lois Broman, Chairman Phil Richardson, Vice Chairman DeDe Scheff, Secretary Hedy Hall Ron Staples Michael Carden Margaret Carlin Harvey Long Tami Kirkham STAFF:Jeff Bell, Community Services Superintendent Sharon Seder, Community Services Coordinator COUNCIL LIAISON: Marie Shanks GUESTS:Mr. Jim Urban Mr. Robert Shanks CALL TO ORDER: ACCEPTANCE OF AGENDA: ACCEPTANCE OF MINUTES: SUPERINTENDENT'S COMMENTS: Lois Broman, Chairman, called the meeting to order at 7:00 p.m., and led the Pledge of Allegiance. Ron Staples made a motion to accept the agenda as presented with the second being made by Phil Richardson. Motion carried unanimously. Ron Staples made a motion that the min- utes of the regular meeting of July 27, 1931 be accepted as presented with Margaret Carlin making the second. Motion carried unanimously. Councilman Marie Shanks, as council liaison, was introduced to the Commission. Jeff Bell explained she would keep the Council posted on Commission projects, thus, avoiding any breakdown in com- munications. Jeff Bell told the Commission there were not many activities going on right now to brief them on.He stated at the last meeting he had discussed the swimming pool quite heavily, and he was to have information for them tonight.He said he had sent letters to several other cities asking if they had a pool to supply the following information:size of pool, who constructed the pool, when constructed, and cost of construction, so he would have an idea from other com- munities of what they had.Jeff had also talked to Aqua -Fab Pool Company in Phoenix P.& R Commission Regular Meeting August 24, 1931 page 2 The representative of Aqua -Fab told him the most recent Pool constructed was about a year ago, was a 25 meter by 25 yard pool, which cost $400,000, and had been built in Cottonwood. Jeff asked Aqua -Fab to send him a list of everything that went into the pool construction with a cost breakdown.Jeff stated he would have the information for the Commission at the September meeting. NEW BUSINESS: Fund Raiser -Boxing Tournament: Not wanting to delay Mr. Jim Urban, the speaker on a fund raising boxing tourna- ment, new business replaced old business on the agenda. At this time, Mr. Urban was introduced to the Commission.Mr. Urban stated he was planning a boxing tournament on Sept.12 at the Moose Lodge with proceeds going to the Boy Scouts; October 3 with proceeds to the Superstition Jazz Band; and Octo- ber 24 proceeds to swimming pool fund. He stated Lyle Webster, past commander of the American Legion, was sponsoring the tournament and paying the sanction fees and for the trophies.All proceeds will go toward the swimming pool fund.Mr. Urban spoke to the Commission on the safety precautions and how the opponents could enter the tournament.He told the Commission they could assist by selling tickets and by helping to set up the boxing arena.He also stated if this tournament drew a big crowd, possibly a tournament a month could be held. Establishment of Fees for Ballfields: The Commission discussed having a con- cession stand at the boxing tournament. Jeff Bell told the Commission a tentative fee of $10 per evening had been set on both the new ballfield and the Supersti- tion field.The lights are turned on about 7:00 p.m. and turned off around 9:00 - 9:30p.m.The city engineer had worked out a cost analysis showing the new ballfield cost the city $5.30 an hour to operate, and the tennis courts cost $1.25 per hour.At the $10 rental fee, the city is losing money because there is still the cost involved of someone turning the lights on and off. Several fee options were discussed with Harvey Long making a motion to charge $5.00 per hour for ballfields and the lights to be turned on at dusk and off at 11:00 p.m.The motion failed for lack of a second. P & R Commission Regular Meeting August 24, 1981 page 3 The subject of installing pay meters was discussed.Jeff told the Commission meters really were not feasible because the lights took about 30 minutes to warm up.When the meter time ran out and more money deposited, it would take 30 minutes before a game could resume.During the discussion, it was stated the school and Little League were exempt from the rental fee charged.The question was asked if the school paid half the utility costs, and the answer was no. Harvey Long made a motion to set a fee of $8.00 per hour to rent the ballfields with Ronald Staples making the second. There were seven votes yes, and one no vote.Michael Carden stated he was opposed to an hourly rate rather than a rate per evening. Discussion was also held on no drinking water being available at the fields. DeDe Scheff made a motion for Jeff Bell to recommend to the City Council from the Commission to furnish one drinking fountain at the ballfield and one drinking fountain at the tennis courts with Harvey Long making the second.Motion carried unanimously. Michael Carden asked if Jeff Bell could check with the City Attorney on the liability factor in providing lights and water at the fields. Jeff Bell is to check with the Little League on removing the fence at the Superstition Elementary School field. Vacancy on Commission:DeDe Scheff made a motion to hold off on voting for a new Commission member until the four canidates could be met by the Commission.Motion was seconded by Margaret Carlin and carried unanimously. Land Use Committee The Commission was asked by the Planning Department to make a recommendation to the P & Z Chairman on a member of the Parks and Recreation Commission serving on the Land Use Committee. Ron Staples made a motion to recommend to the Planning & Zoning Commission chair- man the appointment of Harvey Long to serve on the Land Use Committee.Motion seconded by Michael Carden and carried unanimously. Mr. Long, having attended the first Land Use meeting, briefed the Commission on its 'Purpose. P & R Commission regular meeting August 24, 1981 page 4 Lois Broman asked for an update on the acquisition of land from the Bureau of Land Management.Harvey Long stated the JayCees had put in a request for twenty acres.The City Council had requested the City to proceed with application for 200 acres. OLD BUSINESS Report on Information Booth:Margaret Carlin, chairman for Information Booth, related to the Commission that she had been in touch with the Chamber of Commerce, and the Chamber had recommended two booths to be manned three days.She will be working with Ruby at the Chamber office two weeks prior to Lost Dutchman Days.Plans are not finalized at this point.Margaret is going to request the assistance of other ladies in the com- munity for the Information Booth. Movie Up -date:Discussion was held on plans for the movies to begin on September 26.The Commission agreed the admission of 50Q for up to 18 years and 75Q over 18 was a fair admission.The pastor of the Community Christian Church plans to meet with Jeff Bell on August 27 to go over final plans.The movies are going to be shown in the Community Christian Church gym.The Youth Group from that church will have the concession stand. Up -Date on Bus (transportation grant) Jeff Bell spoke briefly on the trans- portation grant and the plans being made for the bus.He stated it takes time to build up ridership on any transportation system. Halloween:Jeff Bell discussed with the Commission some plans for Halloween such as a costume contest with the Commission possibly selling pie and coffee.Also having a jack -o -lantern contest.The Commission told the Community Services Department to proceed with the plans. Complex Park Up -date: Jeff updated the Commission on the City Complex Park.In about two weeks, the multi -purpose court would be in.After that the play ground equipment, part of which has been delivered, could be in- stalled. The Commission discussed selling coffee and donuts along the parade route for Lost Dutchman Days. Harvey Long made a motion to adjourn, and DeDe Scheff made a second.Motion carried unanimously. APPROVED: