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HomeMy WebLinkAbout1981 09.28 PRC MinutesCITY OF APACHE JUNCTION PARKS AND RECREATION COMMISSION 1001 North Idaho Road Apache Junction, Arizona Regular Meeting September 28, 1981 A regular meeting of the Apache Junction Parks and Recreation Commission was held on September 28, 1981 at 7:00 p.m. at the Apache Junction City Hall Complex pursuant to notice as pre- scribed by law. PRESENT:ABSENT: Lois Broman, Chairman Phil Richardson, Vice Chairman DeDe Scheff, Secretary Ron Staples Michael Carden Margaret Carlin Harvey Long Tami Kirkham Hedy Hall STAFF:Jeff Bell, Community Services Superintendent Sharon Seder, Community Services Coordinator GUESTS:Mr. Jim Urban Ms. Janice Palson CALL TO ORDER: ACCEPTANCE OF AGENDA: ACCEPTENCE OF MINUTES: Lois Broman, chairman, called the meeting to order at 7:00 p.m., and led the Pledge of Allegiance. Michael Carden made a motion to accept the agenda as presented, with Harvey Long making the second.Motion carried unanimously. Michael Carden made a motion to accept the minutes of the August 24, 1981 regular meeting with Harvey Long making the second.Motion carried unanimously. SUPERINTENDENT COMMENTS: Jeff Bell, Community Services Superin- tendent asked the Commission to move agenda item #4-4 to this time in order for Mr. Jim Urban to be free to leave. Mr. Urban stated he had had contact with Mr. Phil Yarnell who was in possession of a mobile concession stand.Mr. Yarnell would like to handle the concession on October 24, 1981 at the Boxing Tourna- ment, donating 15% of the gross proceeds to the swimming pool fund.In this way, the concession would be taken care of with no involvement from the Commission. Harvey Long made a motion to allow Mr. Phil Yarnell to take care of the con- cessions on October 24, 1981 with 157 of the gross proceeds going to the swimming pool fund.Ron Staples seconded the motion which carried 'unanimously. Jeff Bell stated at the request of the Commission he had checked into the leg- ality of no water at the ballfield.There is no problem as long as people know there is no water.The water line comes out of the school's well and is not suitable for drinking.It is used only for irrigation. On updating the Commission on activities, P & R Commission Regular Meeting September 28, 1981 page 2 INFORMATION BOOTH REPORT: LAND USE REPORT: MOVIE UPDATE: Mr. Bell stated the adult tennis lessons for both beginners and advanced students had begun with Al Cranmer teaching. The softball league would be approaching an end in about three weeks and had been going on nearly 41/2 months.He also told the Commission about the Pre -School pro- gram planned to begin about October 13. The City Complex Park was the next item of discussion.The basketball standards are ready to go in; volleyball standards were being shipped and should be here any time.The other equipment will be installed as the public works crew has time.Railroad ties will probably be used around the perimeter of the volley ball court.Curbing would cost too much. Ten lights had been acquired for the lighting of the park. Janice Palson was introduced to the Commission at this point as a prospective member.Jeff Bell explained to the Commission that out of the four talent bank applications submitted, two were already appointed to other Boards. Margaret Carlin stated she had attended the last Lost Dutchman Days meeting, and there were still details to be worked out. By December, plan would be more finalized. Harvey Long stated he had gone on a tour sponsored by the Planning Department on Saturday.The Committee is working on a master plan of land and the useage of the land.Discussion was held on the area of BLM land that is to be sold for recrea- tional purposes at $2.50 an acre.This area is 276 acres plus the 20 acres the JayCees have applied for.The application is due in April.The land use study is a master plan of zoning, streets, density of population, etc. Sharon Seder told the Commission the first movie, Dr. Dolittle, had gone well for a first.The total cost was $140.91 which included rental, postage, and projectionist. The next movie will be titled "It came from Beneath the Sea", and will be shown on October 31st. BOXING TOURNAMENT:Was discussed earlier. TRANSPORTATION GRANT:Jeff Bell told the Commission the Trans- portation Administrator in Phoenix was meeting with him on Wednesday to offer suggestions.The Office of Economic Planning and Development had said the grant looked good.They wanted the City to expand on services to be offered.Jeff hopes of receive information from the Wednesday meeting of what these expanded services would entail as far as administ- ration and operation.Apache Junction was P & R Commission Regular Meeting September 28, 1981 page 3 HALLOWEEN PLANS: NEW BUSINESS: TRAVEL TOURS: the only city who had applied for the grant, and OEPAD is encouraging accept- ance.A general discussion followed regarding the grant. Harvey Long is making the Great Pump- kin to be used at the costume contest. DeDe Scheff has a master of cermoney lined up.Phil Richardson has a 16X8 flat bed truck to be used as a stage. The judges will be picked from the community, sacks of penny candy will be given to the kids, and we will also have a jack -o -lantern contest. Phil Richardson made a motion to have a stand with pumpkin pie and coffee for sale at 75.DeDe Scheff made the second with motion passing unanimously. Phil Richardson made a motion to provide koolaide for the kids at no charge, with Harvey Long making the second.Motion passed unanimously. Harvey Long made a motion to have the Halloween party in the City Complex parking lot at 3:00 p.m. on October 31 with Phil Richardson making the second. Motion carried unanimously. Harvey Long offered to donate the kool- aide and Lois Broman the cups and plates. Jeff Bell stated a travel agency from the Mesa area had contacted him regarding group tours.His feelings are if we did get involved with tours, they should be done with a local agency, but he felt we should not get involved at this time. Michael Carden made a motion to hold off on sponsoring tours until a more desireable time.Harvey Long made the second to the motion which carried unanimously. RECOMMENDATION OF NEW MEMBER:Janice Palson spoke to the Commission on her desire to serve on the Commission. Margaret Carlin made a motion to recommend to the City Council the appointment of Janice Palson to the Parks & Recreation Commission.Phil Richardson seconded the motion which carried unanimously. Michael Carden made a motion to have a prioritized list beginning with Hazel Sanders for the next vacancy on the Commission.Lois stated what if there were more applications in the talent bank when a vacancy needed to be filled.If there was such a list, the others could not be considered.The motion failed for lack of a second. P & R Commission Regular Meeting September 28, 1981 page 4 FEE FOR SUPERSTITION MTN BALLFIELD: BOARD DISCUSSION: APPROVED: Jeff Bell reminded the Commission that a fee had been set at $8 per hour for the use of the new ballfield.Superstition Mountain Elementary School ballfield did not warrant that large a fee.Jeff felt that $3 per hour was more appropriate or that the $10 flat fee per night would cover the cost of the field. Harvey Long made a motion to set a fee of $10 per night for the use of the Superstition Mountain Elementary School ballfeild.DeDe Scheff made the second, and the motion carried unanimously. Lois Broman read a letter from the Apache Junction Chamber of Commerce to DeDe Scheff thanking her for her entry in the Lost Dutchman Days Parade theme contest. Lois Broman read an article regarding pedistrian and bicycle paths and the possibility of an available grant for construction of such. Phil Richardson made a motion to direct the Community Services Superintendent to check into the feasibility of the paths and the availability of federal funds. Harvey Long seconded the motion which carried unanimously. Jeff Bell advised the Commission that on September 29, 1981, a representative from Senator DeConcini's office was meeting with representatives from the State Social Security office and City staff regarding social security services in Apache Junction for area residents. The Commission decided to have a brain- storming session regarding a float for Lost Dutchman Days at the next meeting. DeDe Scheff made a motion to adjourn with Margaret Carlin making the second. Motion carried unanimously.