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HomeMy WebLinkAbout1981 12.28 PRC MinutesCITY OF APACHE JUNCTION PARKS AND RECREATION COMMISSION 1001 North Idaho Road Apache Junction, Arizona REGULAR MEETING December 23, 1981 A regular meeting of the Apache Junction Parks and Recreation Commission was held on December 28, 1931 at 7:00 D.M. at the Apache Junction City Hall Complex pursuant to notice as prescribed by law. PRESENT: Lois Broman, Chairman Phil Richardson, Vice Chairman Janice Palson Ronald Staples Michael Carden DeDe Scheff, Secretary Harvey Long ABSENT: Hedy Hall STAFF:Jeff Bell, Community Services Superintendent Sharon Seder, Community Services Coordinator CALL TO ORDER: ACCEPTANCE OF AGENDA: ACCEPTANCE OF MINUTES: Lois Broman, Chairman, called the meeting to order, and led the Pledge of Allegiance. Harvey Long made a motion to accent the agenda as presented.Michael Carden seconded the motion which carried unanimously. Harvey Long made a motion to accept the minutes of the November 23, 1981 Regular Meeting and the minutes of the December 1, 1981 Special Meeting as presented.DeDe Scheff seconded the motion which carried unanimously SUPERINTENDENT'S COMMENTS:Jeff Bell briefed the ComMission on each of the following activities: Mixed Volleyball League, Pre -School Program, and Lost Dutchman Days Tennis Tournament.The Commission was also informed on the Christmas baskets distributed through the Com- munity Services Office. He reminded the Commission of the Golden Age Softball League that will begin in January.Ten teams are expected to enter the league as onnosed to four teams last year. The City Complex mini -Dark is nearing comnletion with the majority of the nlayground equipment installed.The telephone company is going to donate telephone poles to border the sand volleyball courts. The Veterans' Memorial Park has nicked 11D interest and are meeting every two weeks at this time.Harvey Long stated the park committee wanted to have a ground breaking ceremony in January, but he felt it was too soon. P & R Commission Regular Meeting December 28, 1981 page 2 OLD BUSINESS: A.Lost Dutchman Days Information Booth: He also stated he had been named general contractor for the construction of the gazebo. The Commission asked how they were involved in this, and Jeff told them they were being informed only.With Harvey a part of the Veteran's Committee, the Commission would be kept informed as the park Progressed. Margaret Carlin told the Commission that all plans for Lost Dutchman Days were beginning to come together. Information Booths would be at the Chamber of Commerce Office, Bayless and Superstition Plazas.About twenty people would be needed to man the booths from 8 a.m. till 3 D.M.on Friday and Saturday.Booths would probably only be open on Sunday morning. Jeff Bell asked Margaret Carlin to advise the Chamber of the Tennis Tour- nament which would replace the basket ball tournament held last year.He felt more people from the community could be involved with a tennis tour- nament. B.Lost Dutchman Float:The Commission held a general dis- cussion on float ideas.Riders on the float would be dressed in various athletic uniforms with "Planning for Your Future" to be on either side of the float.The Commission decided to meet at Phil's place on January 9 at 10 a.m. to formulate final ideas on the float. NEW BUSINESS: A.Bicycle Rodeo: B.Annual Horse Show: Jeff Bell told the Commission we were planning to have another bicycle rodeo. Since Lost Dutchman Days was coming U D in January, he felt Febuary would be a better time for the rodeo.When plans are finalized, and a date set, he will inform the Commission. Jeff Bell asked the Commission if they were interested in sponsoring the horse show again in April.DeDe Scheff stated she would be Prepared at the next meeting with some ideas and more information. C.Ballfield Renovation:Jeff told the Commission that the Apache Junction Little League was planning to renovate the Superstition Mountain Elementary ballfield at Broadway and Ironwood.Plans are to make it strictly a little league field, to redo the lighting utilizing the lights the Little League has bought several years ago.If money was avail- able, to get new backstops.Financing was coming from Apache Junction Elks P & R Commission Regular Meeting December 28, 1981 page 3 Lodge #2349.The field would still come under the intergovernmental agreement set by the City/School. D.Building Permit Fees:Jeff told the Commission the Council had asked the City Manager to check into the feasibility of 107, of the excess building fees going into the swimming pool fund.Jeff said he was informing the Commission because they may want to make that recommendation to the Council in the near future. He said many other cities had such programs as this, and he wanted time to check into it before the recom- mendation was made. APPROVED: S t• --2-2-) e7 CHA Harvey Long asked if the Commission was in agreement with the proposed plan to be submitted to BLM. Receiving an affirmative, Harvey Long made the following motion,"I move the Parks and Recreation Commission recommend to the City Council of the City of Apache Junction that the proposed plan and application, in- cluding the amendment, for the ac- quisition of BLM be approved".The motion was seconded by Phil Richard- son and carried unanimously. Jeff Bell informed Councilman Steel- smith, who arrived late, of the joint meeting with the Planning & Zoning Commission which was now over.He explained because of a lack of a quorum with the Planning and Zoning Commission each Commission would make a separate recommendation to the City Council. There being no further business, Michael Carden made a motion to adjourn which was seconded by Harvey Long. Motion carried unanimously. CITY OF APACHE JUNCTION JOINT MEETING PARKS AND RECREATION COMMISSION PLANNING AND ZONING COMMISSION inol North Idaho Road Apache Junction, Arizona SPECIAL MEETING December 28, 1981 A Special Meeting between the Apache Junction Parks and Recreation Commission and the Apache Junction Planning and Zoning Commission was held on December 28, 1981 at 6:00 p.m. at the Apache Junction City Hall Complex Pursuant to notice as prescribed by law. ROLL CALL: PARKS & RECREATION COMMISSION PRESENT: Lois Broman, Chairman Phil Richardson, Vice Chairman Janice Palson DeDe Scheff, Secretary Margaret Carlin Ronald Staples Michael Carden Harvey Long PLANNING & ZONING COMMISSION ABSENT: Hedy Hall PRESENT:ABSENT: Ilene Taylor Mark McPherson Roger Hall George Baljo STAFF PRESENT: Ron Kell Richard Oltman John Hutchens Harry Polomskey Mildred Baker Jeff Bell,- Community Services Superintendent Sharon Seder, Community Services Coordinator Chuck Newcomer, Associate Planner CALL TO ORDER: ACCEPTANCE OF AGENDA: RECOMMENDATION OF BLM PLAN: Lois Broman, Chairman of the Parks and Recreation Commission, called the meeting to order at 6:00 p.m., and led the Pledge of Allegiance. Harvey Long made a motion to accept the agenda as presented.Motion was seconded by Michael Carden, and carried unanimously. Jeff Bell stated that on the advice of the City Attorney, no action would be taken on this item, but it was open for review by both Commissions. Jeff told the Commissions the consul- tant hired had given figures in their proposed BLM plan that were out of reach.The BLM office suggested an attached addendum to the proposal rather than redo the whole plan.He stated that he and Rich Broman, Director of Public Works, had prepared a five- year plan with more realistic figures. Each Commissioner had a copy of the P & R Commission P & Z Commission Special Meeting December 28, 1981 page 2 proposed addendum for their review. Jeff went over the proposal step-by- step for the benefit of the Com- missions. He stated the first year Proposed plan began with the west side of the park area because Idaho Road was an existing road.In answer to a question from Phil Richardson, Jeff explained the figures shown did not necessarily reflect professional services.They did cover the cost of man hours and equipment even if the work was done in-house. Harvey Long asked if the figures shown for each year were budgeted items.Jeff explained the figures would be added in each year's budget • but that we did not have a five-year budget. Jeff explained the consultant showed the amount of $100100.00 in the 2- year plan, and his present budget was only $75,000.00.This showed how un- realistic the consultant's figures were. Jeff stated the BLM office was very agreeable to work with because they were aware of the money Problems all cities were having.So long as some progress was shown toward the develop- ment of the park, we need not worry about BLM reclaiming the land.They are interested in realistic short- term plans that can be carried out. Chuck Newcomer and Jeff Bell explained to the Commissions the feasibility of purchasing the property at the end of the five year period.The park area would be leased for a five year period and at the end, it could be purchased, but if it was not purchased, another five year lease would be entered into. This would call for another five year plan to be submitted to BLM. Jeff told the Planning and Zoning Commission he knew their function was to make recommendations to the City Council on land use and the location of the park.But he felt the develop- ment of the park was the function of the Parks and Recreation Commission who also made recommendations to the City Council. Harvey Long asked if the entire park area needed to be annexed into the City.Jeff explained when the area needed police protection, it would have to be annexed.But at the Pre- sent time, it did not have to be annexed. P & R Commission P & Z Commission Special Meeting December 28, 1981 page 3 Jeff reminded the Commissions that no official action could be taken during this Special Meeting, but immediately following, the Parks and Recreation Commission would convene into their regular meeting.He hoped they would take appropriate action at that time with a recommendation to the City Council.He asked the Planning and Zoning Commission to take action in their next regular meeting so a recommendation could be made to the Council at their January 19, 1982 meeting. There being no further business, Harvey Long made a motion to adjourn with Michael Carden making the second. Motion carried unanimously. APPROVED: