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HomeMy WebLinkAbout1982 02.22 PRC MinutesCITY OF APACHE JUNCTION PARKS AND RECREATION COMMISSION 1001 North Idaho Road Apache Junction, Arizona REGULAR MEETING February 22, 1982 A regular meeting of the Apache Junction Parks and Recreation Commission was held on February 22, 1982 at 7:00 p.m. at the Apache Junction City Hall Complex pursuant to notice as prescribed by law. PRESENT Lois Broman, Chairman Ron Staples Harvey Long Margaret Carlin Michael Carden Hedy Hall STAFF PRESENT: CALL TO ORDER: ACCEPTANCE OF AGENDA: ACCEPTANCE OF MINUTES: SUPERINTENDENT'S COMMENTS: ABSENT Phil Richardson, Vicechairman DeDe Scheff, Secretary Jan Palson Jim Tuvell, City Manager Sharon Seder, Community Services Coordinator The meeting was called to order by Lois Broman, Chairman, who led the Pledge of Allegiance. Jim Tuvell, City Manager, was intro- duced to the Commission.Mr. Tuvell stated he was trying to attend at least one Board and Commission meeting to be- come acquainted. A motion was made by Ron Staples to accept the agenda as presented.Motion seconded by Margaret Carlin, and carried unanimously. A motion was made by Harvey Long to accept the minutes of the January 25 regular meeting as presented.Motion seconded by Hedy Hall and carried unanimously. Jeff Bell, Community Services Superin- tendent, was absent from meeting. Sharon Seder, Community Services Co- ordinator, briefed the Commission on activities and events to date being sponsored by the Community Services Department. Discussion was held on the time in- volved with the Adult Softball League. The City Manager told Sharon Seder to investigate the possibility of hiring a refelere from the Phoenix School of Referees which would help relieve Jeff Bell's burden. City Manager asked the Commission if they were receiving the Weekly High- lights from City Hall.The Commission stated they were, and it was very in- formative. P & R Commission Regular Meeting 2-22-82 page 2 OLD BUSINESS: A.HORSE SHOW:DeDe Scheff was to have information on the horse show, but was not present for discussion.Harvey Long stated that last year after all the work involved, only $500 was earned for the swimming pool fund.He stated it was really too late to start planning a horse show and, in addition, the Apache Junction JayCees already had one planned for April.He felt the Commission should leave the horse show to the JayCees. Harvey Long made a motion that the Parks and Recreation Commission does not sponsor a horse show this year. Michael Carden seconded the motion which carried unanimously. B. LOST DUTCHMAN REVIEW:Margaret Carlin suggested that next year the Information Booths for Lost Dutchman Days start earlier and not be made available on Saturday.A suggestion was made that division commanders for the parade be better identified next year.It was agreed that this was one of the better or- ganized Lost Dutchman Days, and co- operation was very good. C. VETERANS MEMORIAL PARK: Harvey Long briefed the Commission on the happenings of the Park Committee. He stated the ground breaking had been changed to March 8.at 10 a.m.State- ment of Agreement with the City had been approved and signed.Dedication is planned for Memorial Day, 1982. Harvey Long stated the brick sales are going good.Harvey told the Commission order blanks for bricks were available at City Hall, at any veteran's organi- zation, and from any committee member. He stated the Lost Dutchman Trailer Park is having a dance on 2-23 with all proceeds going to the gazebo fund.A gong show will be held on 3-15-82 at Superstition Mountain Elementary School at 7 p.m.Donation of $1.00 Committee had a news day, and news releases will appear in seven valley newspapers regarding the committee and their purpose. Bringing the discussion back to Lost Dutchman Days, Lois Broman recommended port -a -johns be placed at the beginning of the parade route, and possibly an information booth be at some location. The City Manager told the Commission a meeting with Bill Wright, Superin- tendent of Schools, was planned for next week.The meeting was to pick up on a couple of City/School projects, the swimming pool and irrigation system in particular. P & R Commission Regular Meeting 2-22-82 page 3 5.NEW BUSINESS: A.SUMMER RECREATION: Lois Broman asked what had become of the investigation of using 10% of the excess building fees for the swimming pool fund.City Manager stated it was not a good idea to take unrelated fees for such a project.A percentage of general funds would be more appropriate. He suggested a Systems Development Fee. This was described as a development fee from a contractor of undeveloped land. A general discussion on the swimming pool was held.Commission stated the public was inquiring of them the status of the swimming pool fund, and they had no information.Sharon Seder told the Commission the Community Services Department was working on an informa- tion packet for the City Council to include the amount in the fund, the cost of construction, and sizes of pools in other communities. Sharon Seder told the Commission the Summer Recreation Program was in the planning stages.Jeff Bell would like for each Commission member to bring ideas to the next meeting on programs to be offered and ideas they may have. The 1981 program was discussed, fees, courses Offered, etc.Commission was told their input and public input was important to the program. The City Manager asked if program paid for itself and was told no.He stated the liability account was set up for the purpose of all fees collected to be funneled into that account and all expenses to come out of that account. Each program should pay for itself, and our fees should be raised accordingly. Large families should be given a family rate. B.COMMISSION RESPONSIBILITIES:Sharon Seder discussed the respon- sibilities of the Commission.It is the responsibility of the Commission to prepare the agenda and present to staff for preparation.They should bring ideas and concerns from community in areas of parks and recreation.Chair- man sould make a point of coming in be- fore regular meeting to prepare agenda. The Community Services schedule was discussed, and how the Commission taking some initative would help relieve the overloaded burden. Commission and staff responsibilities were discussed at length with the City Manager. P & R Commission Regular Meeting 2-22-82 page 3 6.PUBLIC COMMENT:None 7.BOARD DISCUSSION: 8.ADJOURNMENT: APPROVED: Jeff Bell requested the Commission give him input on the impact of the proposed flood retention dam being moved north of Section 16.City Mana- ger and Commission related not enough information was available for them to make comment. Harvey Long and Sharon Seder reported on the Bicycle Rodeo held on 2-20-82. Input received showed interest in a Senior Citizen Bicycle Rodeo. The Commission discussed at length a Golden Age Bicycle Rodeo being held on 3-6-82. Harvey Long made a motion to hold a Golden Age Bicycle Rodeo on 3-6-82 at 10 a.m. with registration to be held on March 4 and 5 from 10 a.m. till 6 p.m. at City Hall with a non-refundable fee of $1 being charged to cover ex- penses.Motion seconded by Ron Staples and carried unanimously. Ron Staples volunteered to heln with registration both days from 3:30 p.m. to 6 p.m., and Margaret Carlin offered to help from 10 a.m. to 12 noon each day. Harvey Long commented on the AORCC pamphlet in the Commission packet.He stated he was unhappy with it because it related to water recreation and facilities mainly. Ron Staples made a motion to adjourn with Harvey Long making the second. Motion carried unanimously.