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HomeMy WebLinkAbout1982 12.20 PRC MinutesCITY OF APACHE JUNCTION PARKS AND RECREATION COMMISSION 1001 North Idaho Road Apache Junction, AZ 85220 Regular Meeting December 20, 1982 A regular meeting of the Apache Junction Parks and Recreation Commission was held on December 20, 1982 at 7:00 p.m. at the Apache Junction City Hall pursuant to notice as prescribed by law. PRESENT ABSENT Harvey Long, Chairman Michael Carden, Vice-chairman Janice Palson, Secretary Lewis Fitzwater Hedy Hall Irene Wernett Lois Broman (unexcused) Margaret Carlin (excused) Chuck Heermans (unexcused) STAFF PRESENT:Jeff Bell, Community Services Superintendent Robin Backer, Secretary CALL TO ORDER: PLEDGE OF ALLEGIANCE: ACCEPTANCE OF AGENDA: ACCEPTANCE OF MINUTES: SUPERINTENDENT's COMMENTS: Harvey Long, Chairman, called the meeting to order. Harvey Long, Chairman, led the Commission in the pledge of allegiance. Michael Carden, Vice-chairman, made a motion to accept the agenda as presented.Irene Wernett seconded the motion which passed unanimously. Irene Wernett made a motion to accept the minutes of the November 22 regular meeting as presented.Lewis Fitzwater seconded the motion which passed unanimously. Jeff Bell told the Commission that the 8 -week Dance Aerobics class ends on Wednesday, December 22. The Saturday Spectacular (Youth Cultural Arts Program) concluded a 10 -week program with a play performance on December 18. Mr. Bell told the Commission that the deadline for Mixed Volleyball registra- tion is Friday, December 23.Approxi- mately six teams will participate in the league.Games will be played on Tuesday and Wednesday nights. The School District staff is continuing to work on installing the ballfield irrigation system.The projected completion date is January 3. P & R Commission Regular Meeting December 20, 1982 page 2 OLD BUSINESS A.Swimming Pool: A Golden Age Softball meeting produced six interested teams.Plans are being made for a Senior Citizen State Softball Tournament in March 1983.Players must be over 50 years of age to partici- pate in either event. The Community Services Department accepted 45 applications for Christmas baskets.Approximately 85 applications were collected City wide.Staff will deliver the baskets to local needy families on December 21 and 22. Jeff Bell updated the Commission on the status of the Land Water Conservation Fund.Congress has appropriated 75 million dollars for nation wide use. Staff was told by Mary Alice Bivens, State Liasion, that Arizona would receive approximately 1 million dollars of the appropriated funds.Mr. Bell noted that the President has yet to approve the congressional appropriation. Harvey Long questioned the possibility of continuing the Dance Aerobics class. Staff told Mr. Long that plans were being made for a second session begin- ning in February. Jeff Bell told the Commission that Staff is preparing a brochure of programs and activities being offered by the Community Services Department.The brochure including facility requests and park information, will cover January through March programs.Plans are being made to distribute the brochures throughout the Community. Harvey Long, Chairman, attended a swimming pool meeting on December 16. Others present included representatives from the City Council, School officials, City Staff and the Parks and Recreation Board.Mr. Long told the Commission that the Mayor, Wendell Clarke, gave initial approval to request a bond election.The City Council has yet to vote on the recommendation. Hank Steelsmith, Councilman, will prepare an architectural drawing of the bathhouse to be submitted along with the recom- mendation.A bond of $250,000.00 will be requested.The $250,000.00 bond has been appropriated as follows: $150,000.00 swimming pool, $50,000.00 for bathhouse, pump and supply storage room, and $50,000.00 for miscellaneous items, i.e. e.g., fencing and lighting. P & R Commission Regular Meeting December 20, 1982 page 3 B.Lost Dutchman Days: C.Park Naming Contest: D.Regional Park (BLM): A discussion concerning pool size and dimensions as well as site selection followed.The Commission established a preference on pool site selection as Apache Junction High School, west of the Varsity Ballfield and south of the parking lot. Irene Wernett questioned Staff on the ownership of the selected land.Staff told her that the approved pool site would be on donated land. Michael Carden made a motion that the Commission recommend the pool be located at the Apache Junction High School, with the stipulation that an Intergovernmental Agreement can be reached prior to construction, suitable to both parties.Irene Wernett seconded the motion which carried unanimously. Irene Wernett made a motion that the Commission recommend the following items be included with the pool: lighting, a minimum of 20 Ft. of cool decking, vending machine area, wading pool, shading for vending machine area, fencing, bathhouse and office, and a 1 and 3 meter diving board.Lewis Fitzwater seconded the motion which passed unanimously. A lengthy discussion concerning additional pool equipment and supplies followed. The advantages and disadvantages of each item was considered. Jeff Bell told the Commission that the Community Services Department would be holding a Tennis Tournament.The Department will also provide the Community Services bus for transporting the VIP's to breakfast and the parade. The Commission reviewed the final list of Park Naming Contest entries.After careful consideration and discussion of all entries received, the Commission recommended, voted, and approved, by majority rule, "City of Apache Junction Foothills Park." Staff contacted a consultant concerning park design.The $13,000.00 currently available for park development, would cover design costs for 1,000 Sq. Ft. of land.Mr. Bell showed and explained the areas of park development, designated on an earlier park drawing.He then questioned the Commission as to which area should be developed first.Consideration was given to the percentage of use each area would receive. P & R Commission Regular Meeting December 20, 1982 page 4 NEW BUSINESS A.Pre -School: B.Advertising Problems: Harvey Long recommended designing camping and picnic areas. Staff told the Commission that by pursuing design work using the current budget allotment, a new allotment could be requested in the 1983-84 Fiscal Year budget. Staff recommended design work include a ballfield as well as picnic and camping areas. Harvey Long requested the definition of a multi -purpose field.Mr. Bell told him it was an unfenced field,to be used for soccer, flag football, etc. Staff told the Commission a baseball field would require the installation of a fence.Mr. Bell told the Commission that multi -purpose activities could be played on a baseball field. Staff also recommended reducing the size of the presently designated botanic preserve and increasing the size of active park sites. Michael Carden made a motion that Staff pursue the design portion of active area development.Hedy Hall seconded the motion which passed unanimously. Staff told the Commission that a second session of pre-school will begin on January 17.Classes will run for 10 weeks, with a $17.00 registration fee.Mr. Bell also told the Commission that he would like to include 3 ten -week pre-school program sessions in next years budget proposal. Staff told the Commission of the diffi- culty of informing the public of the activities and programs offered by the Community Services Department.Mr. Bell suggested the possibility of running paid advertising in future activity brochures.Mr. Bell requested suggestions from the Commission on ways to increase the visibility of the Community Services Department. Harvey Long suggested placing posters at strategic locations.Hedy Hall questioned the possibility of using vacant sign posts. P & R Commission Regular Meeting December 20, 1982 page 5 C.Next Months Agenda Items: ADJOURNMENT: APPROVED: Se retary Harvey Long, Chairman, requested that the following items be included on next months agenda:Swimming Pool, Advertising Problems, Regional Park, Lost Dutchman Days. There being no further business, Janice Palson made a motion to adjourn. Irene Wernett seconded the motion which passed unanimously.