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HomeMy WebLinkAbout1983 02.28 PRC MinutesCITY OF APACHE JUNCTION PARKS AND RECREATION COMMISSION 1001 North Idaho Road Apache Junction, AZ 85220 REGULAR MEETING February 28, 1983 A regular meeting of the Apache Junction Parks and Recreation Commission was held on February 28, 1983 at 7:00 p.m. at the Apache Junction City Hall pursuant to notice as prescribed by law. PRESENT Harvey Long, Chairman Janice Palson, Secretary Lois Braman Margaret Carlin Chuck Heermans ABSENT Michael Carden, Vice-chairman (excused Lewis Fitzwater (excused) Hedy Hall Irene Wernett STAFF PRESENT:Jeff Bell, Community Services Superintendent Robin Backer, Secretary CALL TO ORDER:Harvey Long, Chairman, called the meeting to order at 7:00 p.m.. PLEDGE OF ALLEGIANCE:Harvey Long, Chairman, led the Commission in the pledge of allegiance. ACCEPTANCE OF AGENDA:Lois Braman made a motion to accept the agenda as presented.Janice Palson seconded the motion which passed unanimously. ACCEPTANCE OF IvaNUTES: SUPERINTENDENT'S COMMNTS: Janice Palson made a notion to accept the minutes of the January 24, 1983 regular meeting as presented. Margaret Carlin seconded the motion which passed unanimously. Staff told the Commission that Golden Ages Softball concluded an February 28.A successful and enjoyable season was had by all participants and spectators. Plans have been finalized for the Arizona Golden Ages State Softball Tournament.The 1983 tournament will be held in Coolidge, AZ, an March 2 through March 6. Ten teams, including four from Apache Junction will participate. By initiating the Golden Ages State tourney, Staff plans to eventually continue the annual event at the 276 acre park. The 3 -man Basketball League begins play on February 28. Fourteen teams will participate in the seven week schedule. Little Rec'rs (pre-school) is currently in the 7th week of a ten -week program. Dance Aerobics is in the fourth week of an eight -week class. Plans are being made to sponsor an additional eight -week program. The Community Services Department sponsored a Bicycle Rodeo on February 26. P & R Commission Regular Meeting February 28, 1983 page 2 OLD BUSINESS A.Swimming Pool: Forty children participated in the obstacle course -type event.Staff thanked Lois Braman, Michael Carden and Chuck Heermans for their volunteered assistance. The Photographic Modeling class, co -sponsored with Desert Sage Playhouse concluded on February 19. Fifty children participated in the program. Another Community Services/Desert Sage Playhouse program began on February 26.Beginning Mime classes will be offered on Saturday mornings through March 26.Staff is responsible for arranging Facility Requests as well as registration for all programs. The 5K Steeple Run, scheduled for February 19 at the 276 acre park was cancelled due to lack of pre -registration applicants.Staff told the Commission that the event will be rescheduled for later in the year. Staff is currently preparing the Community Services Department budget for fiscal year 1983-84.Budget proposals must be submitted to the City Manager by March 7. The Lost Dutchman Days Tennis Tournament was successfully completed in spite of post- ponement due to rain. Fifty-five individunls competed in the second annual event. The Mixed Adult Volleyball League concluded on February 6.The five week league has six teams participating. Chuck Heermans attended a lease purchase discussion at the February 28 City Council meeting. Staff explained to the Commission the requirements for obtaining a lease purchase agreement. Mr. Bell supplied pool companies with conceptual drawings of the proposed pool and requested cost estimates based on the drawings.Cost estimates need to be sub- mitted to the lease agent before an application can be considered.The returned cost estimates will be submitted to the City Council for their consideration of the lease purchase agreement option. Staff has been contacted by one of the pool campanys, requesting to give a presentation to the Parks and Recreation Commission. Harvey Long, Chairman, told the Commission that one pool company representative submitted a proposed conceptual plan for a rectangular shaped pool and bathhouse with a cost estimate of $228,000.00 P & R Commission Regular Meeting February 28, 1983 page 3 B.Park Naming Contest: C. Advertising Problems: D.BIN Park Status: Lois Braman requested an update on the status of the Land Water Conservation Fund grant applications.The swimming pool project was ranked number 20, with 19 applications receiving funds.Staff has been requested to supply a completed application to the Appropriations Committee in the event that one of the approved projects withdrawls.The swimming pool project is ranked number one an the substitution list. Harvey Long, Chairman, requested that the swimming pool be listed for discussion on next months agenda items. The Commission reviewed and discussed the list of 134 park names submitted to them at the January Parks and Recreation Commission meeting. Harvey Long, Chairman, suggested the nomination of "Desert Mountain Park". Lois Braman made a motion that the Commission recommend the name "Desert Mountain Park". Margaret Carlin seconded the motion which passed unanimously. As requested at the January Parks and Recreation Commission meeting, Staff investigated the cost of bulk rate mailing, recreational brochures. Mr. Bell was quoted 10.9 cents per piece of mail. Staff suggested that brochures be hand -delivered to the local trailer parks to reduce mailing costs. Janice Palson suggested that the brochures be added to the Penny Saver package that is delivered to all homes on a weekly basis. Staff will investigate this possibility. Staff told the Commission that he will request additional funds for bulk rate mailing in the FY 1983-84 budget. Staff received six proposals from consulting firms interested in designing the active area of the 276 acre park.Each firm was asked to submit construction ready plans for 25 acres of land with an allotment of $15,000.00.The proposals will be reviewed by Hi-. Bell, Rich Braman, Director of Pubilc Works, and Chuck Strand, City Engineer.Staff will make a recommendation to the City Council. The selected firm will give a presentation to the Parks and Recreation Commission. Staff has requested that the design and plan work be completed by the end of fiscal year 1982-83. NEW BUSINESS A.Summer Recreation Program:Staff requested that Commission members poll friends, students, etc., concerning their interest and ideas for summer classes. P & R Commission Regular Meeting February 28, 1983 page 4 Janice Palson suggested the possibility of a multi -subject program, with the subjects of the program changing weekly during an eight week session. Harvey Long, Chairman, requested that Summer Recreation Program be added to next months agenda items. B. Easter Egg Hunt:A brief, general discussion was conducted. C. Next Months Agenda Items: D. Expiring Terms: ADJOURNMENT: APPROVED: Staff suggested that the location of the Easter Egg Hunt be on the grass area behind the new Junior High. Janice Faison suggested dividing the egg hunt into separate age groups. Harvey Long, Chairman, requested that the following items be inculded on next months agenda:Swimming Pool, BIN Park Status, Summer Recreation Program, Easter Egg Hunt. Staff presented Harvey Long, Chairman, with a memorandum regarding Commission terms. The memorandum stated that as of April 30, 1983 Harvey Long, Michael Carden, and Margaret Carlin's Commission terms will expire. Margaret Carlin requested that her Commission term not be renewed. Harvey Long, Chairman, requested that his Commission term not be renewed. Michael Carden was not present at the Commission meeting, but will be informed of his term's expiration. Margaret Carlin requested that Staff continue to use her assistance at the Summer Recreation Program registration. There being no further business, Margaret Carlin made a motion to adjourn. Lois Braman seconded the motion which passed unanimously.