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HomeMy WebLinkAbout1983 03.28 PRC MinutesCITY OF APACHE JUNCTION PARKS AND RECREATION COMMISSION 1001 North Idaho Road Apache Junction, AZ 85220 REGULAR MEETING March 28, 1983 A regular meeting of the Apache Junction Parks and Recreation Commission was held on March 28, 1983 at 7:00 p.m. at the Apache Junction Community Services building pursuant to notice as prescribed by law. PRESENT ABSENT Harvey Long, Chairman Michael Carden, Vice-chairman Janice Palson, Secretary Lois Broman Margaret Carlin Lewis Fitzwater Chuck Heermans Irene Wernett Hedy Hall (unexcused) STAFF PRESENT:Jeff Bell, Community Services Superintendent Robin Backer, Secretary ACCEPTANCE OF AGENDA: ACCEPTANCE OF MINUTES: SUPERINTENDENT'S COMMENTS: Michael Carden, Vice-chairman, made a motion to accept the agenda as presented.Lewis Fitzwater seconded the motion which passed unanimously. Irene Wernett made a motion to accept the minutes of the February 28, 1983 regular meeting as presented.Margaret Carlin seconded the motion which passed unanimously. Staff briefed the Commission on the status of the Three-man Basketball League.The league will conclude on April 11. The Golden Ages State Softball Tournament concluded on March 11.Ten teams participated in the first annual state tournament. Staff sent a letter of appreciation to the Mayor of Coolidge informing him of the successful joint cooperation with the City of Coolidge Parks and Recreation Department. Little Rec'rs (pre-school) program con- cluded its 10 -week session with graduation ceremonies on March 25. P & R Commission Regular Meeting March 28, 1983 page 2 OLD BUSINESS: A.Swimming Pool: Mayor Wendell Clarke presented diplomas to sixty, three through five year olds.More than 100 parents and friends attended this memorable event.The Pre-school program, which originated with 15 students, continues to grow in popularity, as well as size. Staff told the Commission that programs in Jazzercise and Dance Aerobics will be offered beginning April 4.Both programs are scheduled twice a week for eight weeks.Registration is being taken at the Community Services Department. Staff briefed the Commission on plans for an April 16 Dog Show.The show which includes a variety of categories, as well as an Obedience Test, will be held at the Apache Junction Junior High School.Mr. Bell is discussing with Earl Black, Animal Control Officer, the possibility of combining the dog show with licensing.Trophies and ribbons will be awarded, as well as dog food donated by Superstition Feed Store.Staff requested the assistance of the Commission members the day of the event. Mr. Bell informed the Commission that preliminary budget proposals were being discussed by the City Council. Staff briefed the Commission on the Community Services Department request for Swimming Pool and Park development funds. Harvey Long, Chairman, briefed the Commission on the status of the pool design work.Bill Lonsdale, Aquafab Pool Company, will donate conceptual drawings and specifications if his company is chosen to build the pool.Mr. Lonsdale will provide the drawings for $2,500.00 if his company is not chosen for pool construction. Staff briefed the Commission on Mr. _ Lonsdale's qualifications.Mr. Lonsdale has been highly recommended by local City Parks and Recreation Departments. Mr. Bell explained that a bid should be accepted in May.Based on City Council approval of the Lease Purchase option, Staff has requested $75,000.00 for the FY 1983/84 budget. Staff submitted an Intergovernmental Agreement to the school for their approval.The agreement, approved by the City Attorney, is being reviewed for the school by the County Attorney. P & R Commission Regular Meeting March 28, 1983 page 3 Mr. Bell explained that the City will provide year-round maintenance, summer staff and miscellaneous supplies. The School will be responsible for year-round utilities and chemicals. In addition, responsibility for major expenses, e.g., repairs above $1,000.00, will be divided between the City and the School District.Mr. Bell also explained the division of pool usage, hours and fees. B.BLM Park Status:Staff told the Commission that the City Park Selection Committee, consisting of the City Engineer, Director of Public Works, and the Community Services Superintendent, selected Willdan Associates for design work on the active area of the 276 acre park. C.Park Naming Contest: The City Council approved the decision and gave Staff permission to proceed with negotiations with Willdan. Staff will request City Council approvl of the negotiated contract at the April City Council meeting. Staff informed the Commission of the proposal of locating Superior Training School, a heavy machine company, at the park.The school has offered to provide free grading and other services to the City for location rights. Staff is concerned that locating the school at the park would destroy the natural habitat.Mr. Bell had proposed leaving the park, apart from development, in its natural state. A lengthy discussion of the advantages and disadvantages of locating the school on the park land followed. Staff told the Commission that various agencies and organizations would be consulted, including the City Planning Department, the Bureau of Land Management, City Council, and the Jay Cees before the proposal would be considered. Staff updated the Commission on the status of the Park Naming Contest.Mr. Bell was told by the City Council that they would not approve the Commission's recommendation of "Desert Mountain" Park. After a lengthy discussion of various options, the Commission decided to request direction from the City Council for a name selection procedure. D.Easter Egg Hunt:Staff informed the Commission of plans for the April 2 Easter Egg Hunt. P & R Commission Regular Meeting March 28, 1983 page 4 E.Summer Recreation Program: NEW BUSINESS A.State Expenditure Limitation: B.Expiring Terms: The hunt will be held at 10:00 a.m. at Apache Junction Junior High School. Chocolate bunnies and $30.00 for tickets to the Apache Junction Jay Cees Circus, were donated by the Apache Junction Elks Lodge #2349.Twelve -hundred eggs were donated by the Henny Penny Egg and Poultry Company of Phoenix. Egg Hunt flyers were distributed at local elementary schools. Staff requested the assistance of the Parks Commission in decorating and hiding the eggs the day of the hunt. Staff asked for the class proposals requested at last months Parks and Recreation Commission meeting.Mr. Bell explained that proposals are being requested from individuals interested in teaching special interest classes. Staff explained that the program would remain similar to the 1982 summer program, with additional classes and summer long sessions being considered. No decisions have been made as to class hours or fees. Mr. Bell will present a rough draft of the Summer Recreation Program schedule at the April Commission meeting. Staff presented the Commission with a Local Spending Limitation brochure and explained the basis for the inclusion of the Home Rule option on the May 17 election ballot. Mr. Bell told the Commission that, with approval of the City Council supported Home Rule option, the Community Services Department will have additional funds for Swimming Pool and Park development. Staff questioned the intentions of three Commission members, who's terms expire on April 30, 1983. Margaret Carlin and Harvey Long, Chairman, asked to discontinue serving on the Commission due to excessive community responsibilities. Mike Carden, Vice-chairman, requested that his term be extended. Staff told Mr. Carden that he would need to be reappointed by the City Council. P & R Commission Regular Meeting March 28, 1983 page 5 C.Next Months Agenda Items: BOARD DISCUSSION: ADJOURNMENT: APPROVED: ChairmarN (--Lretary Harvey Long, Chairman, requested that the following items be included on next months agenda:Swimming Pool, BLM Park, Summer Recreation Program, Election of Officers, New Board Members, Racquetball Courts. Irene Wernett questioned the possibility of forming a youth job referral program. Staff told her that the Community Services Department has sponsored a program with a large teenager response. The program was unsuccessful due to lack of sufficient support from local businesses. Mr. Bell said he would contact the Phoenix Call -A -Teen program representative as requested by Irene Wernett. After reviewing attendance records, Irene Wernett made a motion that Staff contact Hedy Hall concerning her absences.Janice Palson seconded the motion which passed unanimously. Janice Palson questioned Staff on the information received from the Pennysaver concerning brochure distribution.Staff was informed that the cost of distributing a three -page brochure would be $35.00 per 1,000 copies There being no further business, Lois Broman made a motion to adjourn. Michael Carden seconded the motion which passed unanimously.