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HomeMy WebLinkAbout1983 04.25 PRC MinutesCITY OF APACHE JUNCTION PARKS AND RECREATION COMMISSION 1001 North Idaho Road Apache Junction, AZ 85220 REGULAR MEETING April 25, 1983 A regular meeting of the Apache Junction Parks and Recreation Commission was held on April 25, 1983 at 7:00 p.m. at the Apache Junction City Hall pursuant to notice as prescribed by law. PRESENT ABSENT Harvey Long, Chairman Michael Carden, Vice-chairman Janice Palson, Secretary Lois Broman Chuck Heprmans Irene Wernett Margaret Carlin Lewis Fitzwater Hedy Hall STAFF PRESENT:Jeff Bell, Community Services Superintendent Robin Backer, Secretary CALL TO ORDER:Harvey Long, Chairman, called the meeting to order at 7:04 p.m.. PLEDGE OF ALLEGIANCE:Harvey Long, Chairman, led the Commission in the Pledge of Allegiance. ACCEPTANCE OF AGENDA:Lois Broman made a motion to accept the agenda as presented.Janice Palson seconded the motion which passed unanimously. ACCEPTANCE OF MINUTES. SUPERINTENDENT'S COMMENTS: Lois Broman made a motion to accept the minutes of the March 28, 1983 regular meeting as presented.Irene Wernett seconded the motion which passed unanimously. Staff briefed the Commission on the status of the Three -Man Basketball League.A double -elimination tournament will be held on April 27. Jazzercise and Dance Aerobics classes continue.These popular classes offer the opportunity of exercise to individuals at various levels of physical fitness. Both classes will be offered during the Summer Recreation Program. Approximately 25 dogs participated in the Community Services Dog Show held on April 16.Mr. Bell anticipates the Dog Show becoming an annual event. Staff told the Commission that grass will be planted on May 27 at the Apache Junction Junior High ballfield.The grass seed was furnished by the Community Services Department. P& R Commission Regular Meeting April 23, 1983 page 2 OLD BUSINESS:. A. Swimming Pool: B.BLM Park: Staff has requested the assistance of two CETA workers through the Summer Youth Employment Program.The students will work as either a Park Maintenance or Pre-school Aide Trainee during the Summer Recreation Program. Staff made additional comments on the City/School Intergovernmental Agreement concerning ballfield usage and maintenance. Harvey Long, Chairman, briefed the Commission on the status of the swimming pool project.Blue prints were received from Bill Lonsdale, Aqua Fab Pool Company, on April 22.The City Clerk is reviewing the pool bid packet and, pending approval, will post notification of public bid. Staff explained that negotiations are being conducted concerning the respon- sibility for maintenance or destruction of the pool after the use expectancy expires in 25 to 30 years. After numerous discussions with Dr. William Wright, Superintendent of Schools, Staff has been assured of approval of the Intergovernmental Agreement at the May 5 School Board meeting. Mr. Bell told the Commission that City Council approval of the swimming pool Intergovernmental Agreement is expected at the May 17 City Council meeting. Staff explained that invitations to purchase bid packets will be made on April 27.Bids will be accepted at 9:00 a.m. on Friday, May 20.Bids will be accepted on the pool, accompanying bathhouse, or the pool/bathhouse combination. Michael Carden, Vice-chairman, commented on the proposed pool site and its accessibility to present parking and its relationship to future school facilities. Harvey Long, Chairman, told the Commission that the City Council approved the name of "Prospector Park" for the 276 acres of BLM land. Staff told the Commission that Carter Associates are preparing a topographical survey on the park land.Staff will meet with Carter Associates on April 27 to view alternative drawings for the layout of the active sports area. P & R Commission Regular Meeting April 23, 1983 page 3 C.Summer Recreation Program: Z5 Harvey Long, Chairman, asked if an access road to the active sports area was included in the drawings being prepared by Carter Associates.Staff told Mr. Long that access to the active sports area and an entrance way were included in the detailed drawings. Mr. Bell told the Commission that a representative from Carter Associates will attend an upcoming Commission meeting and present to the Commission numerous alternatives for the active sports area. Irene Wernett questioned the status of the Superior Training School.Chuck Heermans told her that the school had located and was working on the Jaycee Park, adjacent to Prospector Park. Harvey Long, Chairman, spoke on the benefits to park development, with approval of the Home Rule option, at the May 17 City election. Chuck Heermans made a motion that Staff prepare a news release, prior to the May 17 election, stating the Commission': recommendation for approval of the Home Rule option.The basis for this recommendation would be the increase in park development funds.Irene Wernett seconded the motion which passed unanimously. Staff told the Commission that a brief report on the future of Prospector Park, with reference to the Home Rule option, will be included in the Summer Recreation Program brochure. Staff gave the Commission a brief description of the classes being offered during the Summer Recreation program. Mr. Bell expanded on those classes being offered for the first time, including a number of adult classes. Staff also explained the addition of a multi -variety activity "Saturday Spectacular' for a weekly family activity, and a youth bowling league. The Summer Recreation Program registration will be held on May 18 and 19 at the Apache Junction High School.Staff requested the assistance of the Commission at registration. Michael Carden made a motion to accept the Summer Recreation Program brochure as presented.Janice Palson seconded the motion which passed unanimously. P & R Commission Regular Meeting April 23, 1983 page 4 NEW BUSINESS A.New Commission Members: B.Racquetball Courts: C.Next Months Agenda Items: BOARD DISCUSSION: Staff briefed the Commission on the status of the Commission terms.Due to the resignation of Hedy Hall and the expiring terms of Harvey Long, Chairman, and Margaret Carlin, Staff requested the consideration of six interested Commission applicants. Redena Bilotti, applicant, introduced herself and gave a brief presentation on her qualifications and interests. After careful consideration of the applications, nominations were as follows:Janice Palson nominated Redena Bilotti, Chuck Heermans nominated Sandy Renz and Michael Carden nominated Jenny Bennett. Michael Carden made a motion to accept the recoulmended nominations for Parks and Recreation Commission members.Irene Wernett seconded the motion which passed unanimously. Staff told the Commission that a list of the recommended nominees would be submitted to the City Council for their approval. Michael Carden, Vice-chairman, told the Commission that fencing material was donated by the Apache Junction Little League to cover the High School racquetball courts.Money to complete the project would be provided by the High School Student Council. Harvey Long, Chairman, requested that the following items be included on next months agenda:Swimming Pool, Summer Recreation Program, Fourth of July, BLM Park, New Commission Members. Staff informed the Commission of the upcoming Needs Assessment Workshop sponsored by the Arizona Outdoor Recreation Coordinating Commission.Mr. Bell requested that information on the workshop be sent to local social organizations and Park's Commission members. Staff gave a brief report on the success of the Easter Egg Hunt. Harvey Long, Chairman, thanked the Commission for their support during his term as a Commission member and as Chairman. Mr. Long will continue to assist when needed. P & R Comission Regular Meeting April 23, 1983 ADJOURNMENT: APPROVED: Chai an There being no further business, Harvey Long, Chairman, made a motion to adjourn.Janice Palson seconded the motion which passed unanimously.