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HomeMy WebLinkAbout1983 06.27 PRC MinutesCITY OF APACHE JUNCTION PARKS AND RECREATION COMMISSION 1001 N. Idaho Road Apache Junction, AZ 85220 REGULAR MEETING June 27, 1983 A regular meeting of the Apache Junction Parks and Recreation Commission was held on June 27, 1983 at 7:00 p.m. at the Apache Junction Community Services building pursuant to notice as prescribed by law. PRESENT ABSENT Michael Carden, Acting Chairman Lewis Fitzwater Jennie Bennett Redina Bilotti Lois Broman Chuck Heermans Sandy Renz Irene Wernett STAFF PRESENT: CALL TO ORDER: ACCEPTANCE OF AGENDA: ACCEPTANCE OF MINUTES: SUPERINTENDENT'S COMMENTS: Janice Palson (excused) Jeff Bell, Community Services Superintendent Robin Backer, Secretary Michael Carden, Acting Chairman, called the meeting to order at 7:02 p.m. Chuck Heermans made a motion to accept the agenda as presented.Redina Bilotti seconded the motion which passed unanimously. Jennie Bennett made a motion to accept the minutes of the June 27, 1983 regular meeting as presented.Sandy Renz seconded the motion which passed unanimously. Staff briefed the Commission on the status of the city budget.The City Council will adopt the final 1983/1984 budget on June 27.The Community Services Department budget was increased to accomodate a full-time park maintenance position, and the lease payment for the community swimming pool. Staff will be assisting in field pre- paration for the Senior Little League All -Star Tournament.Eight teams from Pinal and Gila Counties will participate with an attendance of approximately 1,000 players and friends. The Softball League Organizational Meeting was held on June 22.Separate men's and women's leagues will begin play on July 25.The traditionally co-rec program, will have 13 men's P & R Comission Regular Meeting June 27, 1983 page 2 OLD BUSINESS A.Review and Update Swimming Pool Project: and 7 women's teams participating. Staff briefed the Commission on the July 7 Needs Assessment Workshop, to be held in Casa Grande.Mr. Bell requested that if possible all Commission members attend. Staff briefed the Commission on the Catholic Social Services Survey.This community -wide survey will question local residents needs and awareness of community social services. Staff presented to the Commission a sample of a mailable brochure.Mr. Bell is investigating a variety of possibilities for distributing information on recreational opportunities. The Commission held a brief discussion on distribution problems and related items. Staff briefed the Commission on the status of the Swimming Pool Project. The City Council approved and awarded construction bids to Aqua Fab Supply Co., for pool construction, and Bob DeBow, Jr., Construction, for bathhouse construction. Staff will meet with the City Attorney on June 28, for legal approval and signature of the Contract Documents. Irene Wernett questioned the $90,000.00 difference in bid proposals submitted by the two pool contractors. Staff told the Commission that Whitaker Pools, the low bidder, did not bid the required specifications and offered inferior substitutes. The Commission discussed the negative media coverage on the Pool Bid Project. Chuck Heermans questioned the feasibility of publishing a rebuttal on behalf of the Parks and Recreation Commission. Mr. Bell recommended publishing a positive newsrelease after pool construction begins. Staff also commented on the City's legal right to accept or reject any submitted bid. Staff explained a blueprint of the pool site plan, including its relationship to current school facilities and the accessibility for police security. Z9 P & R Commission Regular Meeting June 27, 1983 page 3 B.Prospector Park Plan Discussion: The Commission questioned the status of the pool donation fund.Staff told them that donations were still being collected.Donations will be used to cover, for example, the cost of utility extensions. Staff told the Commission that the $20,000.01 donated by the City and $10,000.00 in public donations were used for the pool downpayment. The Commission discussed the pool's accessibility for handicapped individuals. Chuck Heermans made a motion that Staff write a newsrelease stating that donations are being accepted and earmarked for purchasing equipment for handicapped swimmers.Irene Wernett seconded the motion which passed unanimously. Staff told the Commission that pool construction should begin in approximately three to four weeks. Chuck Heermans asked Staff to discuss with the City Attorney the printing of a rebuttal on the bid proposal controversy. Chuck Aldini and Assistants, representing Carter Associates, presented a detailed site plan for the active area of Prospector Park.Development of the active area of Prospector Park will cover approximately 25 acres.Mr. Aldini also presented a landscape plan and a broad conceptual plan for the remainder of the 276 acre park. Following the presentation, Jennie Bennett questioned the type of sewage system proposed for the park.Staff told Ms. Bennett that no decisions had been made, but that the decision would be based on the most efficient and cost effective system available. A discussion followed, with general questions concerning picnicking, camping, landscaping, access and in -park roadways. Mr. Aldini will prepare and present at a future date, detailed picnic and camping site development plans. Mr. Aldini presented a cost estimate for active park development of $683,000.00.This figure includes tennis courts, basketball courts, softball fields, volleyball courts, and landscaping. Staff also requested the cost estimates on utility extensions.Mr. Aldini told him that estimates were unavailable, but will be investigated. P & R Commission Regular Meeting June 27, 1983 page 4 C.Summer Recreation Update: D.Fourth of July: NEW BUSINESS A.Election of New Officers: Lois Broman questioned the feasibility of obtaining federal money for park development.Staff told Ms. Broman the awarding of federal Land and Water Conservation Fund grant money, was based on the recipients ability to match the grant.The recipient must be able to show proof of the availability of matching funds. Staff updated the Commission on the Summer Recreation Program.Fifteen hundred youth and adults are participating in the summer activities.An additional 500 youth are participating in the Little League Program. A final meeting for the Fourth of July Planning Committee will be held on June 31.Staff told the Commission that 11 food and 6 game booths have been requested.The day -long activities will begin at 9:00 a.m. with a Fire Department water fight, and conclude with $2,000 worth of fireworks at 8:45 p.m. Staff requested the attendance of the Parks Commissioners for youth games judges, and cutting watermelon. Staff requested nominations for the positions of Commission Chairman, Vice -Chairman, and Secretary.Lois Broman was nominated by Irene Wernett for Commission Secretary.Jennie Bennett made a motion that nominations be closed.Sandy Renz seconded the motion. Lois Broman was unanimously elected to the position of Commission Secretary. Nominations were taken for Commission Vice -Chairman.Michael Carden nominated Chuck Heermans, with the nomination seconded by Sandy Renz.Lois Broman moved that nominations be closed.Irene Wernett seconded the motion.Chuck Heermans was unanimously elected to the position of Commission Vice -Chairman. Nominations taken for Commission Chairman were as follows:Michael Carden nominated Irene Wernett.Redina Bilotti seconded the motion.Jennie Bennett nominated Michael Carden.Irene Wernett seconded the motion.Jennie Bennett made a motion that nominations be closed.Sandy Renz seconded the motion.With nominations closed, a written vote was taken.Michael Carden was elected Commission Chairman. All Parks and Recreation Commission Officials will serve for a term of one year, expiring July 1, 1984. P & R Commission Regular Meeting June 27, 1983 page 5 B.One -Time Budget Override: C.Next Months Agenda Items: ADJOURNMENT APPROVED: Staff briefed the Commission on the. One -Time Budget Override.Mr. Bell told the Commission that a budget override could be proposed for one issue, and that the override option could not be enacted until May 1984. A notice would be posted for a public hearing, and the project's specifications would have to be made available for public consideration and approval. Staff said that the City Council would consider the budget override option for a May 1984 election. Irene Wernett questioned the date for submitting applications for Land and Water Conservation fund grants.Staff told her that applications need to be submitted by July. Lois Broman questioned clearing the Prospector Park ground using Superstition Training School equipment.Mr. Bell suggested delaying grading until closer to the beginning of active development. Michael Carden, Acting Chairman, asked that the following items be included on next months agenda:Summer Recreation Program, Needs Assessment Workshop, Fall Activities, Swimming Pool Update. There being no further business, Lois Broman made a motion to adjourn. Jennie Bennett seconded the motion which passed unanimously. 4 r4.40e.LA..", a man 99