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Home My WebLink About1985 07.22 PRC Minutes235 CITY OF APACHE JUNCTION PARKS AND RECREATION COMMISSION 1001 North Idaho Road Apache Junction, Arizona 85220 REGULAR MEETING July 22, 1985 A regular meeting of the Apache Junction Parks and Recreation Commission was held on July 22,1985 at 7:00 p.m. at the Apache Junction City Hall pursuant to notice as prescribed by law. PRESENT ABSENT Michael Carden - Chairman Redena Bilotti Lois Broman - Secretary Janice Palson James Appler Chuck Heermans John Granillo Jr. Judd Williams Deanene Weber STAFF PRESENT:Jeff Bell, Community Services Superintendent Mary March, Secretary OTHERS PRESENT: Vice -Mayor James Bakkedahl, City Council Liaison CALL TO ORDER:Michael Carden, Chairman, called the meeting to order at 7:00 p.m. PLEDGE OF ALLEGIANCE:Michael Carden, Chairman, led the Commission in the Pledge of Allegiance. ACCEPTANCE OF AGENDA:James Appler motioned to accept the agenda as presented.John Granillo Jr. seconded the motion which passed un- animously. ACCEPTANCE OF MINUTES: SUPERINTENDENTS COMMENTS: OLD BUSINESS: A. Status of Pool Improve- ments and Programs James Appler motioned to accept the minutes of June 24, 1985, regular meeting as presented.John Granillo Jr. seconded the motion which passed un- animously. Jeff Bell, summarized the present status of Summer Softball Leagues and the Swim Team.Adding that the 4th of July activities went well as always. Jeff Bell, also informed Commission that Redena Bilotti had contacted him and informed him of her resignation. Jeff Bell, informed the Commission he and Robert Debow have an appoint- ment for walk through inspection of Pool at 9:00 a.m. Tuesday, July 23. Also the gate fence post wasn't set well but this problem has been rec- tified and should pass inspection and be completed. Jeff Bell, also informed Commission attendance at the pool has slowed down to 300 people per day and 2-3 and 4-6 year old beginners swimming lessons were extended for a fourth session. Michael Carden, Chairman inquired if we were going to have concessions at '17tAt P & R Commission Regular Meeting 7/22/85 Page 2 B. Status of Prospector Park Improvements the pool before next year.Jeff Bell, replied that we are checking into Soda and Candy machines.John Granillo Jr., inquired into the poss- ibility of a snack bar.Jeff Bell, replied that in most communities they have more problems with this.We would have to hire more staff, meet with strict State Health Department Laws, plus making orders. John Granillo Jr., also expressed a need for a P.A.system and additional seating with shade.Jeff Bell, replied the seating is no trouble but P.A. system was stolen last year but, will check into. Jeff Bell, informed the Commission that the Contractor has 150 days from this date to complete the project.The boundary staking and offsite utilities are already done and contractor should start grubbing and grading tomorrow. C. Park Ordinances Review Committee Update:Jeff Bell, informed Commission that a meeting has not yet taken place but, the committee has been provided same ordinance information that the Commission reviewed.A meeting for July 30, the fifth Tuesday at 7:00 p.m. was set tentatively. D. Hohokam Site Update: NEW BUSINESS: A. Cycle Track Present- ation and Discussion: John Granillo Jr., briefed the Commission on meeting with Clay Worst and Jeff Bell at Hohokam Site.Clay Worst is working up site map showing usable land for building not to interfer with diggings. Also the Apache Junction Historical Society is very interested in Museum site but First Water site is still very in- teresting.Clay Worst would also like to meet with the Commission with com- pleted site map.Jeff Bell will contact the B.L.M. to find out about guidelines and stuipulations. Robyn Hopkins of HRT Ltd. presented to the Commission a proposal for 20 - 25 acres of land to be set aside for the development of an A.M.A. sanctioned & quality controlled A.T.V. Cycle Track this would include 4 tracks which would use 5 acres and 15 to 20 acres for open public riding. She has already received offers of labor and material donations. Robyn feels major costs would be lighting and P.A. systems.She also suggested that the Jaycees Park would be an ideal area. Mike Carden commented that the concept was good but should check into the legal- ity of such a venture especially in re- ference to Jaycees Park. 239 P & R Commission Regular Meeting July 22,1985 Page 3 B. Fiscal Year 85/86 Community Services Budget Review Jeff Bell, will check on tracks in Tempe, Chandler, etc... He also informed Robyn of the steps he would be taking 1) Get answers from Attorney 2) Talk to B.L.M. 3) Get back to her and discuss his findings. Chuck Heermans requested that Robyn make list of donated labor and materials and provide cost figures to the Commission Jeff Bell distributed to the Commission the tentatively approved budget.He briefly explained increases and decreases for example the hiring of a Recreation Coordinator and regular staff increases, Electric is up due to Prospector Park, Other Equipment if for Jaycees Park, $12,000 for Community Services Bus, $3,000 for Parks Maintenance Vehicle and $12,000 for fencing of Hohokam site. Michael Carden, Chairman, inquired into the availability of grants for Hohokam site.Jeff Bell, replied that the Grants are done in cycles and that there are two different kinds, and we have missed cycle. C. Community Services Department Space Needs: After a lengthy discussion Michael Carden, Chairman, called for a volunteer to make a recommendation to the City Council. John Granillo Jr. motioned to expand the maintenance yard for storage and use of the planning trailer for office space. James Appler seconded.Michael Carden suggested to keep recommendation general and let Jeff Bell do catergorizing. Chuck Heermans and Lois Broman agreed. John Granillo Jr amended his motion to a general recommendation for immediate office, maintenance and storage space for the Community Services Department.James Appler seconded the motion which passed unanimously. D. Election of Officers:Michael Carden, Chairman, requested nominations for the positions of Com- mission Chairman, Vice -Chairman and Secretary. Michael Carden was nominated for Chairman by Chuck Heermans.John Granillo Jr. was nominated by Michael Carden for Chairman. By a majority vote John Granillo Jr. was elected Commission Chairman. Michael Carden was nominated for Vice- Chairman by John Granillo Jr.Judd Williams was also nominated for Vice- Chairman by Michael Carden.By a majority vote Michael Carden was elected Commission Vice -Chairman Lois Broman was nominated for Secretary 2,41 P & R Commission Regular Meeting 7/22/85 Page 4 E. Request for Upcoming Agenda: by Michael Carden.Lois Broman was unanimously elected Commission Secretary. All Parks and Recreation Commission Officials will serve a term of one year, expiring July 1, 1986. Cycle Track Discussion, Community Services Space Needs, Summer Recreation Programs Review, Park Ordinances Discussion, Prospector Park Update, Discussion of New Swimming Facility, Five -Year Parks Improvement Program Update, Hohokam site Improvements Update and Status of Com- munity Services Bus. PUBLIC COMMENT:NONE BOARD DISCUSSION:NONE ADJOURNMENT:There being no further business, Lois Broman made a motion to adjourn.Michael Carden seconded the motion which passed unanimously. APPROZED: RMA! /2 #-&22 SECRETARY