The URL can be used to link to this page

Home My WebLink About1985 09.09 PRC Minutes245 1 CITY OF APACHE JUNCTION PARKS AND RECREATION COMMISSION 1001 North Idaho Road Apache Junction, Arizona 85220 SPECIAL MEETING September 9,1985 A special meeting of the Apache Junction Parks and Recreation Commission was held on September 9,1985 at 7:00 P.M. at the Apache Junction City Hall pursuant to notice as prescribed by law. PRESENT ABSENT John Granillo Jr. - Chairman Michael Carden - Vice -Chairman Judd Williams James Appler Deanene Weber Lois Broman - Secretary Janice Palson Chuck Heermans Redena Bilotti STAFF PRESENT:Jeff Bell, Community Services Superintendent Mary March, Secretary CALL TO ORDER:John Granillo Jr., chairman called the meeting to order at 7:08 P.M. PLEDGE OF ALLEGIANCE:John Granillo Jr., led the Commission in the Pledge of Allegiance. ACCEPTANCE OF AGENDA:James Appler motioned to accept the agenda as presented.Michael Carden seconded the motion which passed unanimously. ACCEPTANCE OF MINUTES: SUPERINTENDENTS COMMENTS: James Appler, motioned to accept the minutes of July 22 and August 26 regular meetings as presented. Michael Carden seconded the motion which passed unanimously. Jeff Bell, asked Deanene Weber to brief the Commission on the City Council approved Youth Advisory Board. Deanene Weber,informed the Commission that this Board is to be made up of 5 Youths and 4 Adults with the pur- pose of receiving advise on how to better meet the youth and family needs in our community.The first adult meeting is set to take place Sept- ember 10,1985, so as to give the school time to select 5 youths.A regular meetin is to be held at the end of October. Jeff Bell, informed the Commission that we hired a Recreation Coordina- tor, Steve Marquez and he will be in charge of the sports and aquatic programs and activities The Community Services Department also helped the Salvation Army with there Swim-A-Thon, August 17th, which 947 1 P & R Commission Special Meeting September 9, 1985 Page 2 OLD BUSINESS: A.Cycle Track Discussion: B.Prospector Park Update: was part of Salvation Army Aware- ness Week. The Women's Summer Softball League is in tournament play where as the Men's Summer Softball League is just beginning their second half. The Community Services Department also transported a bus load of Apache Junction residents to the Phoenix Giants Game, for the Chamber of Commerce, Apache Junction Night, August 21,1985. Also this upcoming Saturday, Sept- ember 14, 1985 at 7:00 P.M. there will be a co-ed flag football game at the Football Stadium.The cost is $1.00 and all proceeds go to Epicenter. Jeff Bell, concluded his comments by informing the Commission that he has submitted grants on Prospector Park and that the City Council has changed all terms of Commissioners to end June 30. Jeff Bell, informed Commission that B.L.M. has not sent a written res- ponse but, the initial response over the telephone wasn't positive. John Granillo Jr. suggested that we wait for a decision from the B.L.M. as to whether or not this request is feasible or request a specific site. Robyn Hopkins requested 10 acres of Jaycees land to include bleachers, fencing, concessions stands, lights and racing facilities. John Granillo Jr. directed Jeff Bell to set up meeting for them with B.L.M. and would try to get decision by next meeting. Jeff Bell, informed Commission that Southwest Paving and Grading, has completed grubbing and grading, off- site water in, all state required vegetation has been relocated, septic tank was started last week and all electrical is'dpeing ,run. Jeff Bell, added that he is meeting with two architects for restroom/ concession stand tommorrow and has a ballpark figure from a third. C.Summer Recreation Program Update:Jeff Bell distributed literature itemizing participation in specific 249 P & R Commission Special Meeting September 9,1985 Page 3 D.Park Ordinance Discussion: E.Hohokam Site Improvements Update: F.Status of Community Service Space Needs: classes. John Granillo Jr. suggested water polo and water volleyball possible special interest classes for next summers recreation program. Jeff Bell, distributed information on final results of the March 30th, Park Ordinance Review Committee Meeting. Jeff Bell, went on to elaborate that this is the first step of a packet to go to City Council, with the specifics in the form of resolutions and city policies.Resolutions can be reviewed and altered on an annual basis.Would like to begin on poli- cies, fees, etc... next meeting as to have packet complete by opening date of Prospector Park. John Granillo Jr. suggested Commis- sion study Ordinance as to aid in setting up policies at next months meeting. Jeff Bell, conveyed to the Commission the B.L.M. recommends the $12,000 for fencing be used for initial sur- face surveys. James Appler made a motion that $12,000 for fencing be reallocated to initial archaeological purposes at site.Judd Williams seconded the motion which passed unanimously. Michael Carden, expressed concern about storage of artifacts. John Granillo Jr. informed Commission that the Apache Junction Historical Society is looking into storage for their artifacts and we could possibly store ours with theirs. Jeff Bell, informed Commission, Vice -Mayor Bakkedahl requested that the space needs of the Community Services Department be looked into at the September 3rd City Council Meeting. The City Manager suggested the poss- ibility of relocating Pre -School & D.M.V. and convert activity room to office space.He added that it would cost $9,000.00 to set up planning trailer. 251 P & R Commission Special Meeting September 9, 1985 Page 4 NEW BUSINESS: A.Discussion on Donation of Fitness Track: B.Five -Year Parks Improve- ment Program Update: C.Upcoming Agenda Items: PUBLIC COMMENT: BOARD DISCUSSION: ADJOURNMENT: John Granillo Jr moved Item D to first item of New Business. Dr. Gerchick, conveyed his desires to donate a strip of land with fitness equipment to the City for use by community.His concerns with being liable for any harm or injuries being acquired by use of this facility. Jeff Bell, informed Commission that City's Finance Officer, thought that there might be a problem with insur- ing a public facility on private pro- perty.But will look into this re- quest and try and have an answer in two weeks. After lengthy discussion Michael Carden made a motion for Swimming Pool to plan and re-classify Pool.Deanene Weber motion. to move monies fourth year of as Prospector seconded this Discussion of this motion with con- cerns on what to move back to the fifth year and prioritization of other needed facilities resulted in withdrawal of motion by Deanene Weber and Michael Carden no amendment was made. Michael Carden expressed concerns over original philosophy on park plan.Commission should analize and decide on whether to alter or adhere to original concepts. After more discussion Jeff Bell, suggested we continue discussion at next meeting with more members pre- sent.Michael Carden made the motion and Deanene Weber seconded. Discussion of Neighborhood Park, Halloween Carnival, Five -Year Park Improvement Program Update, Status of Community Services Bus, Cycle Track Discussion, Fitness Track Results Hohokam Site Improvements Update, B.L.M. Results, Community Services Space Needs, Prospector Park Update, Park Ordinance, Resolutions and Policies. NONE NONE There being no further business Michael Carden made a motion to ad- journ and Judd Williams seconded the motion which passed unanimously. 253 P & R Commission Special Meeting September 9,1985 Page 5 APPROVED: SECRETARY