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Home My WebLink About1985 12.23 PRC Minutes'81t CITY OF APACHE JUNCTION PARKS AND RECREATION COMMISSION 1001 North Idaho Road Apache Junction, Arizona 85219 REGULAR MEETING December 23; 1985 A regular meeting of the Apache Junction Parks and Recreation Commission was held on December 23, 1985 at 7:00 P.M. at the Apache Junction City Hall pursuant to notice as prescribed by law. PRESENT ABSENT John Granillo Jr. Chairman Michael Carden Vice -Chairman Lois Broman Secretary Chuck Heermans Paul Miller James Appler Judd Williams (excused) Janice Palson Deanene Weber STAFF PRESENT:Jeff Bell, Community Services Superintendent Mary March, Secretary OTHERS PRESENT: City Council Liaison, Vice -Mayor Jim Bakkedahl John Schoeph, Economic Development Specialist Alan Perry, Representative for L.D.S. Church CALL TO ORDER: PLEDGE OF ALLEGIANCE: ACCEPTANCE OF AGENDA: ACCEPTANCE OF MINUTES: SUPERINTENDENTS COMMENTS: OLD BUSINESS: A. LDS Church Recreation Facility Update: John Granillo Jr., Chairman called the meeting to order at 7:06 P.M. John Granillo Jr. led the Commission in he Pledge of Allegiance. James Appler made a motion to accept the Agenda as presented.Michael Carden, Vice- Chairman, seconded this motion which passed unanimously. James Appler made a motion to accept the minutes of November 25, 1985, regular meeting as presented.Michael Carden seconded this motion which passed unanimously. Jeff Bell, informed the Commission that we are currently advertising for the position of Recreation Coordinator. Mr. Bell stated approximately 225 children sat on Santa Claus's lap during our annual X-mas Tree Lighting Program, December 6, 1985, and finally on December 23, 1985, Community Services staff distributed 220 X-mas boxes for the Salvation Army's X-mas Basket Project. Alan Perry, representative for the LDS church presented to the commission a request for the City to provide materials or reimburse church for provision of materials to develop one ballfield on LDS, 51/2 acre parcel, purchased for $110,000.00 located in the vicinity of 16th Ave. and Ironwood. 283 P & R Commission Regular Meeting 12/23/85 Page 2 NEW BUSINESS: B.: Discussion with Economic Development Specialist Concerning Recreation: Upon completion of this facility the request also includes that the City main- tain it.This request could be set up on a lease or lease purchase option. Materials to develop one ballfield are esti- mated to cost $80,000.00 plus maintenance cost of $30,000.00 yearly.The utilities would run approximately $250.00 per month. After discussion by the commission, Michael Carden motioned that the Parks and Recreation Commission recommend City Council investigate City entering into lease purchasing agreement for mentioned land.James Appler seconded this motion, John Granillo Jr. volunteered to present the recommendation to the City Council which passed unanimously. John Granillo Jr., chairman, with no objections moved New Business, Item B up on Agenda and introduced John Schoeph, Economic Development Specialist to the Commission. John Schoeph, relayed to the commission re- searched information as to the feasibility of developing a major league ball park in Apache Junction.Capitol outlay for this facility would be approximately 2.5 million dollars with a minimum 25 acres of well watered and manicured practice fields, a 5 to 7,000 seating capacity to generate money, as a rule 20% of the gate is required by the home & visiting team.Most major league teams will not commit to more than 5 years.Usage of facility by major league team would be approximately 1 to 11/2 months while maintenance is needed year round.The maximum amount of income in a good season would be $200,000.00.John Schoeph also stressed that a good rule of thumb is a minimum of $10.00 reward per every $1.00 put in.Also to take into con- sideration the City's philosophy on using monies for community facilities versus commercial faci- lities. Taking into consideration all of the presented information Chuck Heermans made a motion re- commending staff to pursue this matter by setting up a comittee to look into further or added information as to the feasibility of attracting a major league team.Michael Carden seconded the motion and added that he felt this recommend- ation was premature and that staff contact the City Council on its feelings.Also the commission should attend City Council meeting as to better understand & have input on City's philosophies. This recommendation was not approved 1 for & 5 opposed. 285 P & R Commission Regular Meeting 12/23/85 Page 3 OLD BUSINESS B. Prospector Park Update: C. Status of Additional BLM Lands: D. Facility Reservation Policy: E. Five -Year Parks Improvement Program: Jeff Bell briefed the Commission on the status of Prospector Park Development (Phase I), which was due to be completed December 18, 1985 but due to amount of rainfall a 30 day extension has been requested changing the completion date to January 17, 1986 this in- cludes walk through & final inspection. Project at this time is 85-90 percent complete. Jeff Bell also informed the Commission that proposals for (Phase II) of Prospector Park were received and range from $24,000.00 to $29,000.00.A clarification statement is being sent out to all Engineering Consultant firms who submitted proposals, because they were to hard to evaluate as presented. Jeff Bell informed the Commission that Mr. Ruddick of BLM has been on vacation for the last 2 weeks and upon talking to Mr. Towers, he was not fimiliar with their progress but, that they are still processing and validating claims, no other information is available at this time. Jeff Bell relayed to the Commission that the City Attorney recommended that $1,000,000.00 in liability insurance be required for organ- ized use of recreation facilities. Michael Carden motioned to follow recommendation of the City Attorney requiring $1,000,000.00 liability insurance for organized use of recreation facilities.Paul Miller seconded this motion which passed unanimously. Jeff Bell informed the Commission that on January 13, 1986, their is an Arizona Outdoor Recreation Coordination meeting at which time we will know the states recommendation and status of our grants. John Granillo Jr. suggested the possibility of approaching the Chamber of Commerce on a joint effort in developing the Rodeo Grounds. Jeff Bell suggested a letter from the Parks & Recreation Commission Chairman to the Chamber of Commerce on status of the Rodeo Facility might generate their interest in developing this facility. Michael Carden & John Granillo Jr agreed that the Horsemen Association might also be interested in developing the Rodeo grounds. Jeff Bell suggested that it would probably be advantageous to continue along the lines of the Jaycee's Master Plan for the Rodeo Facility which is also in accordance with the BLM lease. 287 P & R Commission Regular Meeting 12/23/85 Page 4 F. Hohokam Site Update: G. LWCF Status: NEW BUSINESS A. Lost Dutchman Days Update: C. Swimming Pool Fees: D. Request for Upcoming Agenda Items: PUBLIC COMMENT: BOARD DISCUSSION: ADJOURNMENT': Michael Carden made a motion for the Parks and Recreation Commission,Chairman to contact the Chamber of Commerce and inform them of the Five -Year Parks Improve- ment Program at present and the status of the Rodeo Grounds.James Appler seconded this motion which passed unanimously. Jeff Bell informed the Commission that Notice Inviting Proposals were sent out to Archaeological Consultant Firms on January 20, 1986 and three of these firms have responded at this time.Also, BLM staff archaeologist will serve on the review committee for submitted proposals which also ask for a plan of attack, this will help in the reviewing process. Jeff Bell informed the Commission that on January 13, 1986, their is an Arizona Outdoor Recreation Coordination meeting at which time we will know the States recommendation and status of our grants. Jeff Bell informed the Commission that the Community Services Department has expanded it's activities to include Men's, Women's, Co-ed and Golden Ages Softball Tournaments besides the usual Tennis & Racketball Tournaments Also, the Chamber of Commerce is using the refurbished Jaycees bleachers for their Rodeo. Jeff Bell distributed pool revenue information for the summer of 1985 to the Commission and added that our fees are the same as Mesa's. After minimal amount of discussion Michael Carden made a recommendation to keep the pool fees as they are.Paul Miller seconded this motion which passed unanimously. Update on Swimming Pool Repair, Five -Year Parks Improvement Program, Status of Additional BLM Lands, LDS Church Recreation Facility, Community Services Bus, Lost Dutchman Days Update and Prospector Park Update. Vice -Mayor Jim Bakkedahl suggested that the $12,000.00 budgeted for the overhaul of the Community Services Bus be used as a partial payment on a new bus with more monies to be budgeted in the new fiscal year. NONE There being no further business Lois Broman, Secretary motioned to adjourn and Michael Carden, Vice-chairman seconded this motioned which passed unanimously. TARYSECRETARY