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HomeMy WebLinkAbout1986 02.24 PRC MinutesCITY OF APACHE JUNCTION PARKS AND RECREATION COMMISSION 1001 North Idaho Road Apache Junction, Arizona 85219 REGULAR MEETING February 24, 1986 A regular meeting of the Apache Junction Parks and Recreation Commission was held on February 24, 1986 at 7:00 P.M. at the Apache Junction City Hall pursuant to notice as prescribed by law. PRESENT John Granillo Jr. - Chairman Michael Carden - Vice Chairman Lois Broman - Secretary Judd Williams Paul Miller James Appler ABSENT Janice Palson (Excused) Deanene Weber (Excused) Chuck Heermans STAFF PRESENT: Jeff Bell, Community Services Superintendent Chuck Baker, Recreation Supervisor Bob Young, Parks Supervisor Mary March, Secretary OTHERS PRESENT: Newell Roundy, Coe & Van Loo Engineer Alan Perry, L.D.S. Church CALL TO ORDER:John Granillo Jr., Chairman called the meeting to order at 7:05 P.M. PLEDGE OF ALLEGIANCE:John Granillo Jr., Chairman led the Commission in the Pledge of Allegiance. ACCEPTANCE OF AGENDA: ACCEPTANCE OF MINUTES: SUPERINTENDENT COMMENTS: James Appler made a motion to accept the agenda as presented.Michael Carden, Vice -Chairman seconded the motion which passed unanimously. James Appler made a motion to accept the minutes of January 27, 1986, regular meeting.Judd Williams seconded this motion which passed unanimously. Jeff Bell informed the Commission, we have received 3 proposals for archaeological investi- gation at the Hohokam Site.The B.L.M. Staff and State Historical Preservation Officer have review- ed these proposals and made their recommendation and City Staff is currently reviewing these pro- posals.We currently have $12,000.00 budget for this purpose and the quotes range from $32,00.00 to $49,000.00 with B.L.M. and State Historical Preservation Officer both recommending the latter. We hopefully can negotiate with one of the firms to use the $12,000.00 from this years budget and budget remaining funds for the upcoming year. Mr. Bell relayed that the Community Services Bus is no longer in running condition, and their is a meeting on 2-25-86 with three Council Members reopening discussion on purchasing a new bus. Mr. Bell also informed the Commission that the newly formed Youth Advisory Board has had two meetings as of this date and elected officers with Deanene Weber being Chairperson and Brian Harrington as Vice Chairman.They are now in the process of putting together a Needs Assess- ment Survey as to better evaluate our community youth's needs. P & R Commission Regular Meeting 2/24/86 Page 2 Jeff Bell summarized the status of Community Services current activities and programs which include two Outdoor Nature Hikes, 5K Steeple - Run, All Softball Leagues are in their second half of play, Little Rec irs concludes February 28, 1986 and the Senior Citizens went on their montly trip to Heritage Square. Finally Mr. Bell informed the Commission Mary Ann O'Donnell was recently hired as Recreation Coordinator and is in charge of Sports and Aquatic! Programs. Michael Carden asked for a clarification on the Commissions recommendation to purchase a new bus. Jeff Bell replied the City Council wanted more research due to the high cost of buses and we are looking into the possibility of chartering buses. OLD BUSINESS:Chairman Granillo, moved Item C. to this position with no objections. C. L.D.S. Church Recreation Facility Update:Alan Perry representative from the L.D.S. Church informed the Commission that after meeting with The City Council last week he has done further research as per request by City Council to present to the Commission.The proposed materials would cost approximately $126,500.00 which includes electric & water installation, fencing, cinder block restroom/concession building, lighting, ramadas, landscaping, grass, irrigation, offsite improvements on 16th Ave., curb and guttering. Staking and grading is free.The land is figured at $22,000.00 an acre times 6 acres totaling $260,000.00 for land and improvements on a 20 to 30 year lease/purchase option at no interest. Lease/purchase option would be offered with a deed restriction stating that this remain a park or revert back to the Church. After minimal amount of discussion Michael Carden made a motion to recommend to the City Council to proceed with the purchase of this property. Paul Miller seconded this motion which passed unanimously. A. Complex Park Improvement Update:Jeff Bell introduced Newell Roundy from Coe & Van Loo to the Commission with completed drawings on proposed improvements for the City Hall Complex Park.After Mr. Roundy's explanation of the proposed improvements, including ramada areas, native vegetation, fitness trail, parking lot improvements, garden area, playgrounds, 4 shuffle- board and 3 horseshoe courts with future amphi- theater area and more courts, Chairman Granillo inquired what the next step would be? B. Prospector Park Update: Mr. Roundy replied that if this proposal is acceptable the next steps are the Master Plan then Facility Design. Jeff Bell informed the Commission the 2 H.P. booster pump is in but, the 15H.P. booster Pump will not be in until later on this week.There are still many items on the punch list which we've requested Carter Associates to bring to the Contractors attention. We have approximately P & R Commission Regular Meeting 2/24/86 Page 3 D. Five Year Parks Improvement Program Discussion: NEW BUSINESS: A. Parks Improvement Proposal Nelson Wing: B. Request for Upcoming Agenda Items: BOARD DISCUSSION: 27 items on punch list that are substandard. Mr. Bell informed the Commission that we received four bids on the Restroom/Concession Building ranging from 46,800.00 to 61,000.00 and will be making a recommendation in favor of Consumer Construction , Inc. to the City Council on Tuesday March 4, 1986. Finally, Mr. Bell relayed to the Commission that Henry Haws and Associates is working on Phase II of Propector Park with 10 weeks to complete the designs.We should be ready to go out for Bid in approximately 9 weeks. Jeff Bell distributed Staffs recommendation for revisions on the Five Year Parks Improvement Plan. After his explanation of the revisions and mini- mal discussion by the Commission, Michael Carden made a motion recommending to pass Staff's recom- mendations to the City Council for approval as presented.James Appler seconded this motion whic passed unanimously. Chairman, Granillo informed the Commission that he has talked with Sandi Smith from the Chamber of Commerce and Tina Kolar from the Superstition Hors mans Association in reference to the Rodeo facilit and suggested they put together a proposal to pre- sent to the Commission for recommendation to the City Council.The Chamber of Commerce and The Superstition Horsemans Association wanted Mr. Granillo to express there interest in this facilit to the Commission. Jeff Bell informed the Commission that Nelson Wing could not be present to make this presentation and what Mr. Wing is proposing, is that the Winter Visitors be asked to bring back paving bricks from their native states to build a patio at Veteran's Memorial Park. After some discussion by the Commission it was suggest that staff contact Mr. Wing and inform him that they are interested in his proposal and if he would like to head up a committee for this purpose and then report back when he has accumu- lated enough bricks to accomplish this proposed project. Community Services Bus Discussion, Rodeo Grounds, Complex Park Update, Prospector Park Update, Five Year Parks Improvement Plan, L.D.S. Church Recrea- tional Facility, Summer Recreation Program. Jeff Bell relayed to the Commission that Roadhaven Resort contacted Chuck Baker and offered the use of their facilities for the Summer Recreation Program.Chuck Baker has considered offering a Senior Package, Youth Package and Adult Package. Michael Carden inquired on how much it would cost to use these facilities. Chuck Baker replied that their is no charge for use of the facility but they would like their instructors to have the first option on instruct- ing the programs. P & R Commission Regular Meeting 2/24/86 Page 4 PUBLIC COMMENT: ADJOURNMENT: APPROVED: CHAIRMAN 771 SE Y TA&C 1-;RY NONE There being no further business Michael Carden made a motion to adjourn at 8:35 P.M. Lois Broman seconded this motion which passed unani- mously.