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HomeMy WebLinkAbout1986 05.21 PRC MinutesCITY OF APACHE JUNCTION PARKS & RECREATION COMMISSION 1001 North Idaho Road Apache Junction, Arizona 85219 REGULAR MEETING May 21, 1986 A regular meeting of the Apache Junction Parks and Recreation Commission was held on May 21, 1986 at 7:00 p.m. at the Apache Junction City Hall pursuant to notice as prescribed by law. PRESENT John Granillo Jr. - Chairman Michael Carden - Vice Chairman Lois Broman - Secretary Judd Williams Janice Palson Paul Miller James Appler ABSENT Chuck Heermans STAFF PRESENT: Jeff Bell, Community Services Superintendent Mary March, Secretary OTHERS PRESENT: Vice -Mayor Jim Bakkedahl, City Council Liaison Chet & June Weaver Superstition & Peralta Riding Stables CALL TO ORDER: PLEDGE OF ALLEGIANCE: ACCEPTANCE OF AGENDA: ACCEPTANCE OF MINUTES: SUPERINTENDENTS COMMENTS: OLD BUSINESS: A. Prospector Park Update: Chairman Granillo, called the meeting to order at 7:01 p.m. Chairman Granillo, led the Commission in the Pledge of Allegiance Janice Palson made a motion to accept the Agenda as presented.Paul Miller seconded this motion which passed unanimously. Janice Pelson made a motion to accept the minutes of April 28, 1986, regular meeting.James Appler seconded this motion which passed unanimously. Mr. Bell, summarized Community Service Department's activities for the past month.Summer Recreation mass registration was held May 14 & 15 at the High School Cafetorium, late registration is being taken in our office.Co-ed Softball is into it's second half of play, 3 -Man Basketball is 70% through it's first half of play.Youth Softball is to begin Tuesday, May 27 with approximately 100 participants and still registering children.The Youth Advisory hoard conducted a Needs Assessment Survey of Junior High and High School students to define activity interests of area youths.Results of the survey are being compiled, and will relay the results to the Commission for your-informatiOn.Staff has also started purchasing furnishings for the New Senior/Community Center.City Council adopted Park Ordinance in Facility Use Manual form when manual is completed, will distribute to the Commission. Jeff Bell concluded by informing the Commission that Coe & Van Loo will have the preliminary final draft for Complex Park by May 23, 1986 and completed plans in 2 weeks. Mr. Bell informed the Commission we are still having water problems and we are waiting to hear from the irrigation contractor to resolve problems. The Restroom/Concession Building is approximately 85% complete.Prospector Park Phase II designs by P & R Commission Regular Meeting 5/21/86 Page 2 B. HoHoKam Site Update: C. 5 Year Parks Program Discussion: D. Equestrian Facility Discussion: NEW BUSINESS A. FY 86/87 Budget Discussion: B. 4th of July Activities Discussion: C. Request for Upcoming Agenda Items: Haws and Associates are right on time and will be meeting with them Friday, May 23rd. Jeff Bell, stated that we are hoping to open the Park July 4th with a ribbon cutting ceremony and the First game of the Summer Softball League. Jeff Bell, informed the Commission that at their regular meeting, May 20, City Council rejected all bids and directed staff to contact B.L.M. for a meeting to set up more particular specifics for rebid which will not happen until after new fiscal year. Jeff Bell, informed the Commission that the 5 Year Plan recommendation has been presented to City Council.But do to Budget cuts in Parks Construc- tion we will need to wait for City Council's final decision on the budget to reprioritize Five -Year Plan and render a recommendation to City Council for approval. Mr. Bell also informed the Commission that pre- liminary grants have been submitted. Mr. Bell, informed the Commission and Mr & Mrs. Weaver, that the City Attorney and Insurance carrier recommended that $1,000,000.00 liability insurance would have to be provided and specified in Bid Specifications for this project.$1,000,000.00 liability would cost approximately $27,000.00 per year.Also with cuts in Parks Construction the City would not be able to offer any assistance with acquiring utilities. The Commission was very concerned with insurance requirements and directed staff to investigate into why or is $1,000,000.00 Liability is necessary. Jeff distributed information on current/requested/ and proposed budget figures with biggest cut being in Parks Construction. Jeff Bell informed the Commission that he has been appointed chairman of the Chamber of Commerce 4th of July Committee, and their is and organizational meeting Tuesday, May 27 at Chamber of Commerce. We are planning to have same activities as previous years and everything is free. FY 86/87 Budget, 5 Year Parks Plan Discussion, Prospector Park Update, Liability Insurance PUBLIC COMMENT NONE BOARD DISCUSSION NONE ADJOURNMENT:Michael Carden made a motion to adjourn and Janice Palson seconded the motion which passed unanimously.