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HomeMy WebLinkAbout1988 02.22 PRC Minutes CITY OF APACHE JUNCTION PARKS & RECREATION COMMISSION 1001 North Idaho Road Apache Junction, Az. 85219 REGULAR MEETING February 22, 1988 A regular meeting of the Apache Junction Parks and Recreation Commission was held on February 22, 1988 at 7.00 p.m. at the Apache Junction City Hall Complex pursuant to notice as prescribed by law. PRESENT ABSENT John Granillo Jr. - Chairman Nick McVicker Judd Williams - Vice Chairman Lois Broman - Secretary Loyd Lynch Paul Miller Ramona Sleeseman STAFF PRESENT: Jeff Bell, Director of Community Services Chuck Baker, Recreation Supervisor Patty Contreras, Recreation Coordinator Mary March, Secretary CALL TO ORDER: Chairman Granillo called the meeting to order at 7:00 p.m. PLEDGE OF ALLEGIANCE: Chairman Granillo led the Commission in the Pledge of Allegiance ACCEPTANCE OF AGENDA. Loyd Lynch made a motion to accept the Agenda as presented. Lois Broman seconded this motion which passed unanimously. ACCEPTANCE OF MINUTES• Judd Williams made a motion to accept the minutes of January 25, 1988 regular meeting, as present- ed. Lois Broman seconded this motion which passed unanimously STAFF COMMENTS• Jeff Bell distributed monthly division/department highlights for the Commission's information. Mr. Bell informed the Commission that. Viola Kinney from Mesa's Parks & Recreation is or new Recreation Coordinator filling the position vacated by Mary Ann O'Donnell. Dunlop Rosado, is officially the Parks Maintenance Supervisor and Charles Gabb has been promoted to the Parks Laborer II position P & R Commission Regular Meeting 2/22/88 Page 2 vacated by Mr. Rosado. The Parks Division will open applications to fill the Laborer I position vacated by Charles Gabb. Final inspection on the Complex Park was conducted the first week in February. The paint on the shuffleboard courts is lifting because the courts were sealed before they were painted. We are working with the contractor to rectify this situation. Also, the contractors bid included 90 days of maintenance to ensure establishment of \egetation. We are hoping to have a ribbon cutting ceremony the later part of April. Staff has been preparing the depart- ments budget which is due by March 1, 1988. Our budget request for this coming year is 1.2 million. Largest increase is personnel requests in the Parks Division due to park development, acquisition of the county park and the added responsibility of maintaining City Hall grounds. John Granillo in reference to the acquisition of the County Park asked if the county could help offset maintenance costs of this facility. Jeff Bell replied, his understanding is they haven't the funds to maintain the facility and this is the main reason they are turning the park over to the City. OLD BUSINESS: A. Prospector Park Development: Phase II of the Parks development is progressing according to schedule. Grubbing and Rough Grading is done, the contractor started irriga- tion trenches today. The completion date is slated for the middle of June. B. Public Facility Naming Policy: Jeff Bell updated the Commission on the status of this item: The Commission made their recommenda- tion to the City Council for approval the Council in turn as for input from the Chamber of Commerce. The Chamber of Commerce approved the policy and the City Council approved the Policy and staff's request to in- . corporate it into the Facility Use Manual. P & R Commission Regular Meeting 2/22/88 Page 3 C. Five Year Parks Plan• Mr. Bell informed the Commission that he has forwarded their recom- mendation on the Five Year Plan to Council Members for their review and approval at the second meeting in March. Jeff Bell, distributed Master Plan Introduction to Commission members 00, who didn't receive this information at last months meeting and explained that it highlights the components of the master plan process and the steps to follow in developing a comprehen- sive master plan. The next step is to establish goals and objectives. John Granillo commented taht the Assistant City Manager, George Hoffman is initiating a monthly City paper and in order to heighten the profile of the City's Park Development, maybe some information on whats being deve- loped, where its being developed and time schedule could be put in the City paper as well as other local newspapers. Jeff Bell stated that he would also like to do some press releases seeking community input. D. Summer Festival. John Granillo stated he thought the idea of a Hawaiian Luau was very good and feels their is a great need for community spirit and this is a good way to encourage it. Chuck Baker, asked the Commission to think about the meal and ways of serving it, what to have and cost per person. Last year all the food was donated and that was a big draw. John Granillo suggested soliciting support from community merchants and give the ones making donations to the A.J. Day Festivities more publicity. The Chamber of Commerce could do fund- raising and the Community Services Department do the planning of the events. The Recreation Staff should present an outline of this proposal to the Chamber of Commerce. Chuck Baker stated at this time the first thing we need to decide is what date & time to have this and the theme. Commission agreed that September 10th between 5 and 10 p.m. with the Hawaiian Luau as the theme would be good. Omit P & R Commission Regular Meeting 2/22/88 Page 4 NEW BUSINESS A. Facility Use Manual• Mr. Bell, informed the Commission due to additional facilities and the pool opening in May, along with the incor- poration of the Public Facility Naming Policy, the Facility Use Manual needs to be reviewed and updated for recommenda- tion to the City Council for approval. Some areas needing attention are reserva- tions of ramadas at Prospector Park, checking out shuffleboard and horseshoe equipment, designation of areas for alcohol consumption and review of pool fees for the upcoming season. Staff will put together a recommendation for their review and discussion. B. Request for Upcoming Agenda Items: Prospector Park Development, Facility Use Manual, Five Year Park Plan, Y.W.C.A. BOARD DISCUSSION• Paul Miller relayed information concerning the construction & operation of a Y.W.C.A. recently accomplished in a small town in Ohio comparable to Apache Junction, to the Commission for consideration. This particular facility is a combination Y.W.C.A./Community Center the building is 43,000 sqare feet and includes a 95' x 25' swimming pool, day care center, exercise room, meeting room for approximately 200 people, kitchen, recreation rooms, storage and utility rooms and gymnasium. The 0"1 approximate cost was 2.5 million to construct, which was initiated by $500,000.00 donation by 2 sisters. The remaining funds were received by donation from community merchants. The annual budget is about $300,000.00 which is met basically by memberships and fees, family memberships are $250.00 per year regardless of family size. They also receive support from the United Way, donations for rooms which are memorialized in the individuals name. They operated with a staff of 7 and State Grants are available to subsidize this cost. In talking with merchants and people in the community there seems to be a lot of interest in this type of facility. PUBLIC COMMENT: NONE ADJOURNMENT. There being no further business Lois Broman made a motion to adjourn. Loyd Lynch seconded the motion which passed unanimously. APPROV . AN SECRETARY