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HomeMy WebLinkAbout1988 03.28 PRC Minutes CITY OF APACHE JUNCTION PARKS & RECREATION COMMISSION 1001 North Idaho Road Apache Junction, Az. 85219 REGULAR MEETING March 28, 1988 A regular meeting of the Apache Junction Parks and Recreation 00% Commission was held on March 28, 1988 at 7.00 p.m. at the Apache 1 Junction City Hall Complex pursuant to notice as prescribed by law. PRESENT ABSENT John Granillo Jr. - Chairman Lois Broman (Excused) Ramona Sleeseman Judd Williams (Excused) Nick McVicker Paul Miller Loyd Lynch STAFF PRESENT. Jeff Bell, Director of Community Services Mary March, Secretary CALL TO ORDER: Chairman Granillo called the meeting to order at 7:02 p.m. PLEDGE OF ALLEGIANCE: Chairman Granillo led the Commission in the Pledge of Allegiance. ACCEPTANCE OF AGENDA: Loyd Lynch made a motion to accept the agenda as presented. Ramona Sleeseman seconded the motion which passed unani- mously. ACCEPTANCE OF MINUTES. Nick McVicker made a motion to accept the minutes of February 22, 1988, regular meeting, as presented. Loyd Lynch 0.11 seconded this motion which passed unani- d mously. 1 STAFF COMMENTS: Jeff Bell distributed monthly department highlights to the Commission for their review. Mr. Bell informed the Commission that the City's Planning Department contacted him today in regards to a minipark, located at 16th Ave and Lawson. A small subdivision is going to be developed and the developer is willing to donate to the City approximately one third of an acre of retention area for the development of a minipark. The developer is willing to negotiate on the installa- tion of irrigation & even some barbecue grills. John Granillo felt the idea merited the interest of the City especially if the developer could install irrigation etc. . . while developing the subdivision. P & R Commission Regular Meeting March 28,1988 Page 2 Jeff Bell relayed to the Commission that it is the intent of the Planning Department to make this request of developers constructing new subdivisions in Apache Junction. Ramona Sleeseman expressed concern with the accessibility of the park to the public, not just the subdivision dwellers. Nick McVicker inquired about the maintenance 001 of the facility. Jeff Bell concurred that his major concern lies with the maintenance of the facility, enlight of the added responsibilities of the Rodeo Grounds development by the Chamber of Commerce, Action Arizona adding turf and vegetation to the Gazebo area, the City Manager would like the Parks Division to maintain the City Hall Grounds, the development of the City Hall Complex Park and Phase II of Prospector Park and the pending acquisition of the County Park. Jeff Bell will relay to the City Council that the Commission agrees with this concept and there are no major concerns other than mainte- nance. Mr. Bell relayed to the Commission that he has received an official request for the acquisition of the County Park and would like to now if the Commission was still in favor of the idea and as earlier recommended added maintenance staff to offset the impact of the acquired maintenance of the facility. The Commission was in full agreement with the previous recommendation. Mr Bell informed the Commission that the Parks Division has a new Laborer, Fernando Villalobos, who has several years of Land- scape experience. The department is also participating in the Youth Summer Employment Program and has requested 6 youth through CAAG to work in our parks & recreation divisions We are still waiting for confirmation on the amount of youth eligible. Finally, Mr. Bell relayed, he has been involved with the Senior Support group in trying to raise funds for tenovations to the kitchen at the Senior Center to provide on site cooking which would enable them to provide approximately 60 added meals a day. These renovations will cost approximately $18,000.00 P & Rai-mission Regular Meeting March 28, 1988 Page 3 OLD BUSINESS. A. Prospector Park Development• Mr. Bell informed the Commission that the Park is progressing as planned. Last Friday the access road and parking lot was paved. The irrigation is approximately 75-80% complete and the concrete work for the ramadas is in. B. City Hall Complex Park 004 Development: Mr. Bell informed the Commission that approximately a month after accepting the project as complete the shuffleboard courts began to crack. The designer feels its the contractor fault, the contractor feels its the designers fault. The City will get some expert opinions and hopefully resolve this matter. The Parks Division is planning to install the playground equipment prior to April 30thn and the picnic tables, benches and park benches are on order. C. Five Year Parks Plan. Mr. Bell distributed a staff recommended introductory statement to the Commission for their approval and a general goals statement and requested input on goals & objectives which is one of the important steps in developing a comprehensive master plan. John Granillo felt the goal statement looked good and felt they were basically very general in nature but, should wait for input from the 01114 public before making a decision. Mr. Bell said he will do a news release on these goals and objectives, seeking response from the public. Ramona Sleeseman suggested publishing before and after pictures on parks development in the newspaper to make the community aware of whats going on. D. Facility Use Manual. Mr. Bell informed the Commission, we will be recommending changing the title of the Manual to Facility Operating and Procedures Manual due to the incorporation of the Park, Facility and Recreation area naming policy and would like to review and update the manual with the Commission at this time. After lengthy discussion the Commission decided to leave the Malt Beverage Permit policy as is, limit the use of facilities for religious purposes to special services e.g. sunrise services, add rental and deposit fees for recreational equipment and adjust P & R Commission Regular Meeting March 28, 1988 Page 4 pool fees to .50 for 17 years of age and younger and $1.00 for 18 years of age and older and appropriate adjustments to season passes. Staff will make appropriate changes and present to the Commission for their recommendation at the next regular meeting. NEW BUSINESS: A. Park Consultant Selection: Mr. Bell informed the Commission that on February 16th we received 5 proposals for Little League Field Renovations & Prospector Park Phase III design, planning & engineering services. Proposals ranged from $13,000 - $62,000. Because of such a large discrepancy in the proposals staff is recommending to reject all proposals and consider at a later date. The City Manager has presented information on long term consultant firm contracting to the City Council, we will wait and see what action the City Council takes on this issue. B. Facility Naming Contest: Mr. Bell asked for input on Facility Naming Contests for the City Hall Complex Park and the Rodeo Grounds. The Commission suggested coordinating the facility naming contest for the Rodeo Grounds in cooperation with the Chamber of Commerce and the City Hall Complex Park in cooperation with the Library. C. Request for Upcoming Agenda Items: Facility Use Manual, Five Year Parks Plan, Park Development Updates, Update on Status of Electric Advertising Marquis, Summer Festival. BOARD DISCUSSION: Ramona Sleeseman inquired about what was needed, donation wise for the Summer Festival. Jeff Bell informed her that the City & Chamber are putting together a committee to address these needs. Ramona Sleeseman volunteered to serve on the committee. I I P & R Commission Regular Meeting March 28, 1988 Page 5 PUBLIC COMMENT: NONE ADJOURNMENT: Nick McVicker made a motion to adjourn. Loyd Lynch seconded this motion which passed unanimously. APPROVED: AL-4-,;,/g C rm Secretary n