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HomeMy WebLinkAbout1988 04.25 PRC Minutes CITY OF APACHE JUNCTION PARKS & RECREATION COMMISSION 1001 North Idaho Road Apache Junction, Az. 85219 REGULAR MEETING April 25, 1988 A regular meeting of the Apache Junction Parks and Recreation Commission was held on April 25, 1988 at 7:00 p.m. at the Apache Junc- tion City Hall Complex pursuant to notice as prescribed by law. PRESENT ABSENT John Granillo Jr. - Chairman Judd Williams - Vice Chairman Lois Broman - Secretary Nick McVicker Ramona Sleeseman Paul Miller Loyd Lynch STAFF PRESENT: Jeff Bell, Director of Community Services Chuck Baker, Recreation Supervisor Patty Contreras, Recreation Coordinator Mary March, Secretary CALL TO ORDER: Chairman Granillo called the meeting to order at 7:00 p.m. PLEDGE OF ALLEGIANCE• Chairman Granillo led the Commission in the Pledge of Allegiance. ACCEPTANCE OF AGENDA: Lois Broman made a motion to accept the agenda as presented. Loyd Lynch seconded this motion which passed unanimously. ACCEPTANCE OF MINUTES: Judd Williams made a motion to accept the minutes of March 28, 1988, regular meeting as presented. Loyd Lynch seconded this motion which passed unani- mously. STAFF COMMENTS: Jeff Bell distributed monthly highlights for the department, emphasizing the expansion of programs in the Recreation division, especially in the Outdoor, Cultural and Special Events areas, with the Adventure Club being very popular. Mr. Bell informed the Commission that; On the Summer Festival the Chamber of Commerce has finalized their organi- zational structure, which spells out who is responsible for each task. Thg date of September 10th is also P & R Commission Regular Meeting April 25, 1988 Page 2 fine with the Chamber. Jeff Bell expressed his concerns about the upcoming budget and recommended waiting until this process is finalized before con- tinuing on with the planning of this event. A.D.O.T. turned down the location (Rt.88 and Hwy.60), for the Electric Advertis- ing Marquis. They were concerned with commercial advertising on state property (in easements). Chuck Baker informed the Commission that a representative from Yesco & Rich Broman, Director of Public Works, who has been dealing with A.D.O.T. in regards to the signs location, are going to meet and discuss alternate locations and the possibility of placing the sign on private property, e.g. Valley National Bank. Jeff Bell informed the Commission, Fernando Villalobos, Parks Laborer is no longer with the Parks Division, he took a position with Motorola, his position has been filled by Joe Diaz, who was on the eligibility list for this position. Mr. Bell informed the Commission that the Student Election Education Program day at City Hall is scheduled for May 6th. This year the elected student Mayor and Council have appointed 7 student Department Heads who, will also be in attendance. The Council Study Session is scheduled for 1.00 p.m. and mock City Council meeting at 2:00 p.m. OLD BUSINESS. A. Prospector Park Development: Mr. Bell informed the Commission that Prospector Park Phase II is 75% complete irrigation is complete, playground border is 75% complete and grass is scheduled for seeding in 3 weeks. We have been waiting for Maricopa Flood Control to install the 6" line, which will help us meet our irrigation needs. They have informed us this will also take place within the next 2 to 3 weeks. The cost incurred by the City will be the difference between the existing 4" line and the 6" line, which is approxi- mately $900.00 to $1,000.00 r"1 I I - - P & R Commission Regular Meeting April 25, 1988 Page 3 B. City Hall Complex Park Development. Mr. Bell relayed to the Commission that after meeting with the Engineer, Contractor and City Attorney, on the shuffleboard Courts, it was decided that the contractor would get costs on taking out and replacing the shuffle board courts and staff would get cost for material testing and core sampling. A meeting is scheduled for tommorrow (April 26 at 9.00 a.m.) to decide whether we should Just replace the courts or do the core samples and materials testing to decide who is at fault. The picnic tables and benches were delivered today and Parks staff is installing playground equipment, picnic tables and benches, as they can schedule after their routine duties. C. Facility Use Manual: Mr. Bell presented the Commission with updated copies of the Manual for their recommendation to the City Council. Paul Miller recommended to Facility Operating & Procedures Manual to the City Council for their approval. Loyd Lynch seconded this motion which passed unanimously. D. Five Year Parks Plan: Mr. Bell asked for this item to be continued to next months, regular meeting. NEW BUSINESS 0114 A. County Park Acquisition: Mr. Bell relayed to the Commission that he presented this item to the City Council with concerns of 1) mainte- nance at $25,000 annually to maintain the facility in its present condition and 2) Lease agreement between B.L.M. and County states use for Recreational purposes, and whether the County received authorization for the mainte- nance yard and D.P.S. substation. Staff has sent correspondence to the BLM and County and requested proof of permission from BLM, for the mainte- nance yard and D.P.S. substation from the County. Mr. Bell informed the Commission that the Superstition Mountain Historical e-iay expressed an interest in building a Museum on approximately 20 acres on the south side of Rt. 88. B.L.M. would like us to lease the facility from them and then the Historical Society could sublease the 20 acres from us. P & R COMMISSION Regular Meeting April 25, 1988 Page 4 John Granillo felt this was a good idea and would go well with the idea of developing a desert botanical garden at this facility. Mr. Bell informed the Commission that the City Council is in favor of acquir- ing the Park but, comments were made ^ about the necessity of additional main- tenance staff. B. Superstition Meadows Subdivision (Neighborhood Park). After lengthy discussion, with concerns about maintenance and criteria for accepting and rejecting proposed neighbor- hood park sites, the Commission decided to have Chairman Granillo represent their feelings regarding maintenance abilities of existing staff for these facilities to the City Council at a future study session. Nick McVicker made a motion postponing any action on this item until the Commission receives feedback from the City Council. Judd Williams seconded this motion 1 which passed unanimously. C. Police Department Shooting Range: Mr. Bell relayed to the Commission that Lt. Scott from the City's Depart- ment of Public Safety contacted the department in regards to the land next 0•11 to the flood control structure across from the park, for a shooting range. After negative responses from the Commission, staff advised them that all concerns will be forwarded to the Police Department regarding this loca- tion. D. Request for Upcoming Agenda Items: Parks Development Updates, County Park Update, City Council Feedback, Five Year Parks Plan. BOARD DISCUSSION: NONE PUBLIC COMMENT. NONE ADJOURNMENT: Nick McVicker made a motion to adjourn Paul Miller seconded this motion which passed unanimously. APUOVE t 1C) l �i�-G� /�j�Tr-Gt� *"% 'CHAIIfMA ATARY