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HomeMy WebLinkAbout1988 06.22 PRC Minutes CITY OF APACHE JUNCTION PARKS & RECREATION COMMISSION 1001 North Idaho Road Apache Junction, Arizona 85219 REGULAR MEETING June 22, 1987 A regular meeting of the Apache Junction Parks and Recreation Commission was held June 22, 1987 at 7.00 p.m. at the Apache Junction City Hall Complex pursuant to notice as prescribed by law. Present Absent John Granillo Jr. - Chairman Lois Broman - Secretary Judd Williams - Vice Chairman Nick McVicker James Appler Chuck Heermans Paul Miller STAFF PRESENT. Jeff Bell, Director of Community Services Mary March, Secretary OTHERS PRESENT. City Council Liaison, Vice Mayor Jim Bakkedahl Frank Choate, Sonic Drive In Jerry Michaels, Southwest Enroute CALL TO ORDER• Chairman Granillo called the meet- ing to order at 7.02 p.m. PLEDGE OF ALLEGIANCE: Mr. Granillo led the Commission in the Pledge of Allegiance. ACCEPTANCE OF AGENDA• James Appler made a motion to accept the agenda for June 22, 1987, regular meeting as presented. Judd Williams seconded this motion which passed unanimously. ACCEPTANCE OF MINUTES• James Appler made a motion to accept the minutes of April 27, 1987, regular meeting as presented. Judd Williams seconded this motion which passed unanimously. STAFF COMMENTS. Mr. Bell distributed deparmental/ divisional highlights to the Com- mission and called attention to the 336 participants in swimming lessons, daily usage at pool is 300-350 people per day, and the listing of popular and not so popular summer recreation classes. Also listed under Recreation Divi- sion Activities is 4th of July Planning which includes community services' usual activities . P & R Commission Regular Meeting June 22, 1987 Page 2 Additions to this years activities will be a fly over and flag present- ation by Williams Air Force Base and Patriotic Songs by a Community Choir. Mr. Bell informed the Commission 0011, that other departmental activity includes the possibility of con- tracting Umpiring Services for Men's and Women's Slow Pitch Soft- ball Leagues. Judd Williams asked if there would be a schedule for the 4th of July activities available prior to the events. Jeff Bell replied the Apache Junc- tion Independent is going to run a full page advertisement on every- thing scheduled. OLD BUSINESS. A. Archaeological Investigations Update: Mr. Bell informed the Commission the preliminary report has been received from the Museum of Northern Arizona, and distributed the section which included the site recommenda- tion. According to the report the site is significant as far as providing information on the Hohokam activity in the general area, but probably should not be considered for an interpretive type park on any large scale. The Museum did in- clude park recommendations but on a smaller scale. Mr. Bell reminded the Commission that this was just an initial investigation and complete mitiga- tion is still required, although development could occur now that the initial report is complete. John Granillo inquired about the requirements for other known sites. Jeff Bell replied that the other eight or nine smaller sites will all require studies, however, development can occur prior to these because of the sites location. 0.4 L_ l__ P & R Commission Regular Meeting June 22, 1987 Page 3 John Granillo suggested incorporat- ing the future work into a community project, to cut cost. This approach would require an Archaeologist to oversee the work, but could involve many of our residents. Mr. Bell replied that the final report is due August 1, and copies will be distributed to all approp- riate people. We will then need to look at our 5-Year Plan and decide if we want to include this project. B. FY 87/88 Budget Review. Mr. Bell informed the Commission that the City's original budget request came in 1.5 million over anticipated revenues. So every department was asked to look over budget request and reprioritize. After it was resubmitted to the City Manager it was still over by $500,000.00, when presented to the City Council for suggestions. City Council passed a 1 percent sales tax to go into affect August 1. One half of the tax monies will go for streets with 70% of this half being for freeway related construction. The other half percent is for public facilities. So it looks real positive that we will get additional funds for park development. John Granillo asked if we can complete Phase II of Prospector Park. Jeff Bell replied at this time he feels very confident that we will be able to do this if we receive an adequate supply of water at the Park. Mr. Bell informed the Commission that our budget request includes 1 laborer and a 1 clerical position. P & R Commission Regular Meeting June 22, 1987 Page 4 If park funds are approved we will need additional laborers to main- tain facilities. C. Prospector Park Concession: Jeff Bell distributed bid proposals received from Sonic Drive In and Southwest Enroute both of Apache Junction. Mr. Bell informed the Commission of the City's plan to purchase commercial equipment for Concession Building to meet County Code requirements. Mr. Bell requested the Commission to consider these proposals and forward a recommendation to the City Council. After some discussion concerning previous experience, Judd Williams motioned to recommend Sonic Drive In for Prospector Park Concession Operations in the amount of ten percent. James Appler seconded the motion which passed unanimously. D. Facility Use Manual. Mr. Bell distributed the Facility Use Manual with the appropriate revisions to the Commission for Omt recommendation to City Council. James Appler made a motion recom- mending City Council readopt the Facility Use Manual as presented. Paul Miller seconded this motion which passed unanimously. NEW BUSINESS: A. Scenic Street Realignment - County Park Acquisition: Mr. Bell distributed copies of memorandum and map from Public Works Director and informed the Commission, the Transportation Board has recommended having a cul-de-sac at the end of Scenic and rerouting Winchester through the County Park. Basically Public Works would like to know if we have any interest in acquiring the County Park which consists of approximately 30 acres. This property is under lease from BLM which could be easily assumed. 0.4 L __ P & R Commission Regular Meeting June 22, 1987 Page 5 Mr. Bell also made the Commission aware of the need for another laborer just for routine cleaning and maintenance of this facility with little improvement if this facility is acquired. Utilities will be minimal, so an approximate figure of $25,000 to 30,000 will be needed, which is not in the budget, to maintain the facility which includes personnel. Judd Williams expressed concern about the condition of the County Maintenance yard. John Granillo suggested if we acquire the park and relieve the county of the fiscal responsibility, we request they improve the County Maintenance yard facility. James Appler made a motion recom- mending to Public Works accepting the County Park with the stipulation that funds be made available to maintain the facility and expressing concerns about improving the County Maintenance yard facility. Judd Williams seconded this motion which passed unanimously. B. Apache Junction, Arizona, USA Day: John Granillo informed the Commis- sion that Channel 3 will be broad- casting from Apache Junction on July 16th during the News at 5:00, 6:00 and 10:00 from the Apache Junction Junior High School Area, as part of the Arizona Tourism Boards awareness of Arizona communi- ties project. This will include footage of several different sites in the area, interviews with Chamber President, Ruth Abbott and possibly Tom Kollenborn as historian for our community. Mr. Bell informed the Commission that Community Services will be offering races and games, volleyball P & R Commission Regular Meeting June 22, 1987 Page 6 basketball, frisbee contest and soft- ball tournament. Circle K has donated 5,000 hot dogs, buns and 100 cases of pop for free community picnic at 4:30 p.m. We will also be renting tents for picnic area and booths will be coordinated with picnic, items such as chips, cotton candy, etc. . . John Granillo added, funds from booths are being raised for the refurbishing of the Rodeo Facility so L.D.D. Rodeo can be held within the City limits. Also Southern will be blocked off between Ironwood and San Marcos for a street dance with a band performing at the swimming pool parking lot. C. Request for Upcoming Agenda Items: Budget Update, Five Year Parks Plan Review, Concession Recommenda- tion Update, Scenic Street Realign- ment Update, Archaeological Invest- igations Update, Election of Offi- cers. PUBLIC COMMENT• NONE BOARD DISCUSSION: NONE ADJOURNMENT: There being no further business James Appler made a motion to adjourn. Judd Williams seconded this motion which passed unanimously. CH RMAN SECRETARY j