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HomeMy WebLinkAbout1988 06.27 PRC Minutes CITY OF APACHE JUNCTION PARKS & RECREATION COMMISSION 1001 North Idaho Road Apache Junction, Az. 85219 REGULAR MEETING June 27, 1988 A regular meeting of the Apache Junction Parks and Recreation Commission was held on June 27, 1988 at 7:00 p.m. at the Apache Junc- tion City Hall Complex pursuant to notice as prescribed by law. PRESENT ABSENT John Granillo Jr.- Chairman Judd Williams (Excused) Lois Broman - Secretary Nick McVicker Ramona Sleeseman Paul Miller Loyd Lynch STAFF PRESENT: Chuck Baker, Recreation Supervisor Mary March, Secretary CALL TO ORDER: Chairman Granillo called the meeting to order at 7:00 p.m. PLEDGE OF ALLEGIANCE: Chairman Granillo led the Commission in the Pledge of Allegiance. ACCEPTANCE OF AGENDA. Loyd Lynch made a motion to accept the agenda as presented . Lois Broman seconded this motion which passed unanimously. ACCEPTANCE OF MINUTES: Loyd Lynch made a motion to accept the minutes of May 23, 1988, regular meeting as presented. Lois Broman seconded this motion which passed unanimously. STAFF COMMENTS. Chuck Baker distributed Community Ser- vices Department monthly highlights report to the Commission for their information and review. Mr. Baker informed the Commission that• Patty Contreras, Recreation Coordinator (Cultural, Outdoor and Special Events), resigned to take a position with Somerton, Az. establishing their Parks and Recrea- tion Department. Somerton is Patty's hometown. Paul Miller, Loyd Lynch and Judd Williams were reappointed to the Commission at the City Council's last meeting. Their terms expire June of 1991. P & R COMMISSION REGULAR MEETING JUNE 27, 1988 PAGE 2 The Summer Program has completed its first two weeks and is going smoothly with a staff of 46, 10 of which are full time and 36 part time. The City Council approved a professional service selection process which will allow us to keep one design & engineering firm on hand, allowing for continuity 1 in our parks development and will expedite design of park projects. Chairman Granillo informed the Commission that the Chamber of Commerce is planning 2 dances for the Fall Fiesta the first at the Moose Lodge, revenues generated will be used to offset the cost of the Fall Fiesta and the second at the Elks Lodge, revenues generated to go towards the Rodeo Grounds Development. OLD BUSINESS: A. Prospector Park Development: Chuck Baker informed the Commission that July 9th is the construction dead- line, which might be extended do to the length of time it took the Flood Control project to extend the 6" water main to the site. The Contractor is also required to provide 90 days of maintenance affective upon planting of turf and vegetation to insure their establishment. The project is going well. /m% B. City Hall Complex Park Development: Chuck Baker relayed to the Commission that on the advice of the City Attorney that we will be proceeding with the arbitration process to solve the problem with the shuffleboard courts, due to the fact that the Contractor and Archi- tect will not agree to share the cost. This process will be lengthy. C. Five Year Parks Plan. Chuck Baker informed the Commission that the short version of the Five Year Plan will need to be revised, to show funding levels for this year, as soon as the budget is approved. We are currently working on an inventory of facilities available in our community but, have not completed it. This inventory is for the comprehensive plan. D. 10 Year Anniversary Celebration. Chuck Baker informed the Commission that the first steering committee meet- ^ ing for this event was June 23rd. 1 P & R COMMISSION REGULAR MEETING JUNE 27, 1988 PAGE 3 The turn out was small in comparison to original interest shown by 15 organi- zations. The Committee did approve the dates of November 19-23, with the Fall Fiesta and Senior Citizens Day serving as the kick off events. We are encouraging organizations to sponsor activities at their place to 01114 commemorate our 10th birthday. The Committes next meeting is slated for July 14th in the Senior/Community Center at 7.00 p.m. Ramona Sleeseman is the Commission's representative. E. Summer Festival• Chuck Baker relayed to the Commission that due to cutbacks in the budget, the resignation of Patty Contreras who developed the idea/theme for the Summer Festival and the possible future expenditure of funds on the 10 Year Anniversary Celebration, we have serious concerns as to the quality of this event and proposed the possibility of rerouting these funds to the Fall Fiesta and the 10 Year Anniversary Celebration further enhancing the qua- lity of these two special events. John Granillo agreed with the proposed idea and felt that the 10 Year Anniver- sary Celebration would serve the same purpose of encouraging and instilling community pride. The Chamber of Commerce needs to be contacted and informed of the cancellation and maybe a news release should be written addressing reasons for the cancellation, i.e. budget cuts. NEW BUSINESS- A. Fiscal Year 1988/89 Budget Review: Chuck Baker distributed copies of the department budget for the Commission's perusal and review. The City Council's next budget meeting is on June 29. The budget must be tentatively adopted by July 18. The funds left in Parks Development are for Little League Field improvements. Personnel increases consist of part time personnel in the Recreation Division and two additional laborers in the Parks Division and Maintaince Equipment necessary to hope- fully help save time on routine duties for maintenance employees. B. Fourth of July• Chuck Baker informed the Commission that the final planning meeting for •M.\ the 4th of July Festivities is June 28th at-7:00 A.M. P & R COMMISSION REGULAR MEETING JUNE 27, 1988 PAGE 4 Activities planned include open swim, city wide swim meet, volleyball, races and games, free watermelon, food and game booths, entertainment, variety show and the fireworks display. More game and food booths are still needed. C. Request for Upcoming Agenda Items• Five Year Parks Plan, FY 88/89 Budget, City Hall Complex Park Update, Prospector Park Development, 10 Year Anniversary Celebration, Summer Festival Funds, Fourth of July Summary, Rifle Range. BOARD DISCUSSION• NONE PUBLIC COMMENT• NONE ADJOURNMENT• There being no further business brought before the Commission, Lois Broman made a motion to adjourn. Loyd Lynch seconded this motion which passed unanimously. APPROVED• CHAIRMAN MIMS 61. SECRET RY