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Home My WebLink About1988 07.25 PRC Minutes CITY OF APACHE JUNCTION PARKS R. RECREATION COMMISSION 1001 North Idaho Road Apache Junction, Az. 85219 REGULAR MEETING July 25, 1988 0014 A regular meeting of the Apache Junction Parks and Recreation Commission was held on July 25, 1988 at 7:00 p.m. at the Apache Junc- tion City Hall Complex pursuant to notice as prescribed by law PRESENT ABSENT Judd Williams - Vice Chairman John Granillo Jr. (Excused) Lois Broman - Secretary Paul Miller Loyd Lynch Nick McVicker Ramona Sleeseman STAFF PRESENT: Jeff Bell, Director of Community Services Chuck Baker, Recreation Supervisor Mary March, Secretary CALL TO ORDER: Judd Williams, Vice Chairman, called the meeting to order at 7.00 p.m. PLEDGE OF ALLEGIANCE: Judd Williams led the Commission in the Pledge of Allegiance. ACCEPTANCE OF AGENDA: Ramona Sleeseman made a motion to accept the Agenda as presented. Loyd Lynch seconded this motion which passed unanimously. ACCEPTANCE OF MINUTES• Loyd Lynch made a motion to accept the minutes of June 27th, regular meeting as presented. Ramona Sleeseman seconded this motion which passed unanimously. STAFF COMMENTS: Jeff Bell distributed monthly highlights (July) which include a Summer Recreation Program Activity Report and comparison figures under the Recreation Division. Jeff Bell informed the Commission. M.T.V. General Contractors for Phase II of Prospector Park, did not meet the contracted completion date of July 9, and is paying liquidated damages at $100.00 per day, past completion date. We are still waiting to hear from the City Attorney on the status of the Complex Park Shuffleboard Court cracking problem. Negotiations with BLM and Pinal County continue on the maintenance yard and 0014 D.P.S. substation at the County Park. P & R Commission Regular Meeting July 25, 1988 Page 2 As it stands BLM has suggested setting aside approximately 22 acres for these facilities under their lease to the County with the rest of the park leased to the City. Or, the City can set aside a 5 acre parcel of land for the County to relocate these facilities to, since these facilities are not Om% compatible with park use, within the next 5 years. Most likely the County does not have the funds to relocate at this time. Lois Broman asked where the $100.00 per day liquidated damages goes? Jeff Bell replied the liquidated damages comes out of the 10% retention fees. Also, the contractor has some eight foot long, landscaping, telephone poles at the park and we may be able to pur- chase them with some of these funds. OLD BUSINESS• A. 5 Year Parks Plan- Mr. Bell distributed the current 5 year priority list and plan along with a copy of the tentatively adopted budget. Park construction monies budgeted are $59,804.00. The City Council asked what these monies could be used towards. Suggested was designs for the Little League Field renovations and Phase III of Prospector Park, since grant monies do not cover engineering and design services only construction, Om% and remaining funds could be used to purchase additional park equipment (benches, picnic tables, bleachers, playground equipment). So, we need to reprioritize and update our Five Year Plan for City Council approval and for grant application purposes. Mr. Bell suggested rather than doing a news release stating the Parks & Recreation Commission is updating the Five Year Plan, submitting the priori- tized development plan, for the communi- ties information and possible input. B. Summer Festival. Mr. Bell informed the Commission that due to the budget cuts and the 10 Year Anniversary Celebration, the Summer Festival, will be set aside for this year. The Chamber will be informed of this cancellation at their next Board meeting. P & R Commission Regular Meeting July 25, 1988 Page 3 C. 10 Year Anniversary Celebration: Mr. Bell relayed to the Commission that the 10 Year Anniversary Celebration Steering Committee has had two meetings, thus far. The Fall Fiesta, November 19, will serve as a kick-off for the celebration. The committee is trying to get community businesses and organi- zations involved by sponsoring activities during the week of the celebration. Businesses could have Happy Birthday sidewalk sales or decorations. Civic organizations could do the same with bingos, fish fries, etc. . . Other ideas include; trivia contest through the newspapers, a time capsule. The City is planning on sponsoring a Little People's Rodeo on Saturday, a Softball and/or Golf Tournament on Sunday and an Open House at City Hall on Monday. On Tuesday, Park and Swap will be sponsoring a street dance with a country western band and an arts and crafts show. Lois Broman suggested, the Parks and Recreation Commission have buttons, flyers & balloons printed up for distribution at the Fall Fiesta. D. 1988/89 Budget Review: Mr. Bell informed the Commission that the budget was tentatively adopted on July 18th and final adoption is slated 004 for August 2. Administration has remained basically the same, Recreation has additional monies in personal services for part time personnel, other profes- sional services for the Concert Series in the Fall/Winter and office equipment for the purchase of a computer and kroy machine, Parks has 2 additional Laborers, with cut backs to $59,804.00 for park construction. Mr. Bell further informed the Commission that an additional 2.8 million dollars will have to be cut from the budget if the Home Rule does not pass in the Spring of 1989. E. 4th of July Review• Chuck Baker informed the Commission that there were 23 game, food and poli- tical booths which was down from previous years. Approximately 60 individuals participated in the City wide swim meet, 8 Co-ed Volleyball teams and 100 individuals participated in the races and games. One hundred water �.. melons were sliced & doled out, easily. P & R Commission Regular Meeting July 25, 1988 Page 4 The Chamber of Commerce made approxi- mately $200.00 from their booths and $700.00 on raffles, this goes to offset the cost of the fireworks. Organizations having game and food booths have expressed that it was a good fundraising opportunity. There were an estimated oft 5,000 individuals inside the Football Stadium, not including surrounding areas, i.e. soccer fields. The only negative comments reported were in reference to the entertainment, i.e. Kim's Dance Troupe's 2 hour performance was to long. NEW BUSINESS- A. Shooting Range Discussion: Mr. Bell requested this item be post- poned, due to Chairman Granillo's absence. B. Request for Upcoming Agenda Items• 5 Year Parks Plan, 10 Year Anniversary Celebration, Shooting Range Discussion, Sister City Program. BOARD DISCUSSION: Lois Broman inquired about the appoint- ment of a City Council liaison to the Parks and Recreation Commission. Mr. Bell replied that Councilmen Burgess and Connolly have both expressed and interest in being the Parks and Recrea- tion Commission liaison. The City Council has discussed this but, has made no appointment as of yet. Lois Broman suggested the City investi- gate and participate in the Sister City Program for the 10 Year Anniversary Celebration. Maybe the Chamber of Commerce could contact other partici- pating cities or this years foreign exchange student's home town in Norway outside of Oslo. PUBLIC COMMENT: NONE ADJOURNMENT: There being no further business brought before the Commission, Lois Broman made a motion to adjourn. Loyd Lynch seconded this motion which passed unanimously. APPROVED: I) j114e,445 SECRETARY